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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
January 11, 2011 Minutes
The January 11, 2011 meeting of the Lena Community Park
District (LCPD) was called to order by President Joe Green
at 6:30pm. Those present at roll include: Joe Green, President;
Sylvia Vehmeier, Vice-President; Brian Keeffer, Treasurer;
Roger Schamberger, Secretary; Deb Dietz, Advisor. Absent
at roll: -0- Guests: Jim Arnold, Lee Ann Brinkmeier, Cecilia
Kaney, Judy Polhill, Nikki Leverton, and Jim Leamy. All
meeting notices were published and posted as required by
the Open meetings Act.
Our next regular meeting will be Tuesday, February 8,
2011 starting at 6:30 pm and held at the LCPD offices.
Public Participation: Jim Arnold discussed the public
computer scanner. Email is now working well.
*A motion by Roger Schamberger and seconded by Brian
Keeffer to approve the minutes of 12/14/10 as presented.
Pass 5/0
Treasurers Report Brian yielded to Lee Ann for Bookkeepers
Report:
We discussed Breakfast with Santa & LB&PA. We discussed
granite material. The transactions are listed by date. All
checks written for month—this is a new item for Quick Books.
Payroll Summary will be given in electronic form because
of seasonal increase in employees. Any check not cashed
within (6) months will be considered stale and removed from
books.
*A motion by Deb Dietz and seconded by Roger Schamberger
to pay $7,387.97 in bills as presented. Pass 5/0
We discussed moving the LCPD year end from April 31
to December 31. We discussed the plusses and the minuses.
*A motion by Deb Dietz and seconded by Brian Keeffer
to change our fiscal year end to December 31, 2010 contingent
upon Quick Books adapting to this change, a May 1, 2010
to December 31, 2010 audit and a May 1, 2010 to December
31, 2011 audit with audit to be completed in February or
later 2011. Pass 5/0
*A motion by Roger Schamberger and seconded by Brian
Keeffer to initiate Professional Services with Elliott and
Associates to help change our Levy/Funds and accounting
assistance with a not to exceed of $1,000.00 Pass 5/0
Jane Parks-Superintendent of Recreation Report: Jane’s
Report is in writing and added here. The Cub/Brewer’s game
will be Saturday August 27th for a 6:10 pm game.
Judy Polhill discussed the ongoing Bunny Hop event that
has been affiliated with the LCPD from the beginning. The
event has been run with volunteers and has grown in participants.
The cost of attending is $5.00 per person. This fee has
been set for a long time. It was discussed that this amount
should be kept in-order to make the event affordable for
everyone.
*A motion by Sylvia Vehmeier and seconded by Roger Schamberger
to support the Bunny Hop at $400.00
*A motion by Deb Dietz and seconded by Brian Keeffer
to table this decision until the 2/8/11 meeting. Pass 5/0
Dan Brinkmeier’s Report – Submitted in writing and added
here. They are working on the pool mechanical room. Taking
out old piping, etc. They are painting. They are replacing
the filter foot valve. Playground equipment for Dodd’s was
delivered 1/3/11.
Dan had a request for a rotary rake/clean-up unit. We
discussed this and the possibility of adding a rotary broom
to the Toro unit. We need pictures and costs for each.
Dan also is looking at completing pump maintenance on Mini-Golf
pumps. This will help prevent complete pump failure. Dan
estimates around $250.00 per pump.
Deb Dietz discussed the upcoming flower season and what
kind of cost difference would be a guideline for in-district
purchasing vs. out-of-district. We thought around 30%. Deb
also discussed records retention. The State of Illinois
has guidelines. She will make application for someone to
sort and destroy.
We received a Certificate of Insurance from the Le-Win
Jaycees for the 2011 Winter Fest event. Sylvia noted that
the coverage was a little low.
Roger Schamberger brought up the interest by Friends
of the Pecatonica River Foundation (FPRF) to start making
improvements at Atten’s Landing. Brian inquired as to what
type of improvements were being planned and could a site
plan be presented. Roger will discuss with FPRF and ask
that they bring a site plan to our next meeting.
Sylvia Vehmeier’s Report: No report.
Roger Schamberger’s Report: No report.
Brian Keeffer’s Report: Brian inquired as to the upcoming
elections and who has filed.
Deb Dietz’ Report: The temperature on the shop floor
was 66 degrees. Roger will talk to Dan. Deb talked to Don
Elliott on the Capital Budget and Appropriations Budget.
She also discussed the review of the recent audit from a
park board member and a tax payer view point.
*A motion by Deb Dietz and seconded by Brian Keeffer
to adjourn this meeting. Pass 5/0
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
February 8, 2011 Minutes
The regular meeting of the Lena Community Park District
(LCPD) was called to order by President Joe Green at 6:30pm.
Those present at roll include: Joe Green, President; Sylvia
Vehmeier, Vice-President; Brian Keeffer, Treasurer; Roger
Schamberger, Secretary; Deb Dietz, Advisor. Absent at roll:
-0- Guests: Lee Butler, Joe Ginger, Dan Stevens, Keith Windross,
Lynn Howe, Jim Arnold, Cecilia Kaney, Nikki Leverton, Jeff
Knoup, Pat Hawkinson, Jeff Obirek-National Park Service,
Cindy Drye, John Fritz and Jim Leamy. All meeting notices
were published and posted as required by the Open Meetings
Act.
*A motion by Roger Schamberger and seconded by Deb Dietz
to delete the mentioned permit application agencies for
Atten’s Landing and then approve the minutes of 1/11/11
as presented. Pass 5/0
Our next regular meeting will be Tuesday, March 8, 2011
starting at 6:30 pm and held at the LCPD offices.
Public Participation:
Keith Windross commented that as he got to know them,
he found that Joe Green and Roger Schamberger like to be
involved in large scale projects such as the multi-purpose
trail to Le-Aqua-Na and the Pecatonica River trail. Keith
suggested that Stephenson County should set up a Park, Forest
Preserve, or Conservation District to fund and complete
such major projects on its own.
Jeff Obirek-National Park Service presented an update
on the Stephenson County Pecatonica River Water Trail Master
Plan. Jeff detailed the importance of attracting visitors
to the area, increased value of property bordering the river
and recreation benefits for all age groups. Jeff complimented
the LCPD and volunteers on the work that has been done at
McConnell’s “Bobtown” Landing (MBL) and McNeil’s Damascus
Landing (MDL).
Lee Butler, President of FPRF commented on the many
donations of labor, material and equipment that has come
from at least nine area communities for MDL & MBL.
John Fritz, Ducks Unlimited commented on his organizations
commitment to help with financial contributions towards
landings and site development.
We discussed the site plan for Atten’s Landing that
was requested from the January 11, 2011 meeting for permit
application approval. This plan was developed by several
organizations and designed by Fehr-Graham Associates at
no cost.
*A motion by Roger Schamberger and seconded Sylvia Vehmeier
to approve the permit applications for Atten’s Landing (at
no cost to the LCPD) and to develop a Liability Waiver for
volunteers working at Atten’s Landing. Pass 3/2
We discussed the status of the current Snow 10-05 O&M
grant and all the repairs that were required for the Tucker
trail groomer this year.
*A motion by Deb Dietz and seconded by Brian Keeffer
to apply for a new O&M Grant since the current grant will
be depleted after the reimbursement request is sent in this
year. Pass 5/0. (at no cost to the LCPD)
We also discussed the age and reliability of the current
Tucker groomer being used. After much discussion it was
agreed that a tractor and drag unit will be needed to replace
the Tucker groomer in the next few years.
*A motion by Deb Dietz and seconded by Brian Keeffer
to apply for a new groomer grant which is an 80% RTP / 20%
Local Government Grant for a tractor and drag unit to replace
the current Tucker groomer. Pass 5/0 (at no cost to the
LCPD)
Treasurers Report:
Account balances: CSB-Checking ?; CSB-MM ?.
*A motion by Roger Schamberger and seconded by Deb Dietz
to pay $8,675.35 in bills as presented. Pass 5/0
The CD with $95,808.41 as a balance matures 2/11/11.
*A motion by Deb Dietz and seconded by Brian Keeffer
to pay the $95,808.41 towards debt reduction. Fail 2-yes,
3-no.
Brian Keeffer reported that Lee Ann met with representatives
from Elliott & Associates on change of accounts. Brian has
not discussed the fiscal year end change with Elliott &
Associates.
*A motion by Roger Schamberger and seconded by Sylvia
Vehmeier to remove the Bunny Hop motion from the table.
Pass 5/0
*A motion by Roger Schamberger and seconded by Sylvia
Vehmeier to approve the Bunny Hop sponsorship funding of
$400.00. Pass 5/0
Jane Parks-Superintendent of Recreation Report: Jane’s
Report is in writing and added here. Roger Schamberger read
Jane’s report.
Dan Brinkmeier’s Report – Submitted in writing and added
here. Roger Schamberger read Dan’s report.
Deb Dietz discussed flower expenses. Roger had helped
with bid guidelines. Deb will be sending bid sheets to area
flower providers. Deb discussed the record destruction process.
They will catalog records and set-up a procedure for destruction.
We discussed the ice skates that were out in the loft
etc. Roger clarified to the board & audience that he had
donated several hundred pairs of ice skates for public use.
There will be a check-out system with a small rental fee
and security deposit.
Roger Schamberger’s Report: No report.
Sylvia Vehmeier’s Report: They will be working on moving
the ice skates.
Brian Keeffer’s Report: No report.
Deb Dietz Report: Deb had discussed capital expenses
with Don Elliott. The bond issue can be used for maintenance.
*A motion by Deb Dietz and seconded by Brian Keeffer
to adjourn this meeting. Pass 5/0
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
March 8, 2011 Minutes
The regular meeting of the Lena Community Park District
(LCPD) was called to order by President Joe Green at 6:30pm.
There was no public hearing: Joe Green, President; Sylvia
Vehmeier, Vice-President; Brian Keeffer, Treasurer; Roger
Schamberger, Secretary; Deb Dietz, Advisor. Absent at roll:
-0- Guests: Mrs. Maher, Dan Stevens, Keith Windross, Lynn
Howe, Jim Arnold, Nikki Leverton, Pat Hawkinson, Cary Schroeder,
Frank Edler, Dave Busch and Jim Leamy. All meeting notices
were published and posted as required by the Open meetings
Act
February 8, 2011 minutes will be approved at April 2011
meeting.
Cary Schroeder asked about obtaining a pallet of Field
Conditioner and a pallet of clay bricks.
Public Comments:
Jim Arnold brought up that the FPRF/LCPD contract was
not drawn up by an attorney nor reviewed by the board.
*A motion by Deb Dietz and seconded by Roger Schamberger
to pay $745.24 in bills. The electric bill was discussed.
Pass 5/0
Our next regular meeting will be Tuesday, April 12, 2011
starting at 6:30 pm and held at the LCPD offices.
Deb Dietz reported on her conversation with Don Elliott.
Can’t change year just yet. Appropriations based upon 4/31/11
year end.
*A motion by Deb Dietz and seconded Brian Keeffer to
reconsider motion to change year end to 12/10. Pass 5/0
*A motion to change fiscal year end to 12/11 was made
by Roger Schamberger and seconded by Sylvia Vehmeier. Pass
5/0
Treasurers Report:
Account balances: CSB-Checking ?; CSB-MM ?.
Jane Parks-Superintendent of Recreation Report: Jane’s
Report is in writing and added here. Roger Schamberger read
Jane’s report.
Roger discussed VGBA update. There needs to be covers/bracing
added on waterslide/feature intake and covers on deep end
drains.
Deb updated us on flowers and record retention.
Dan Brinkmeier’s Report – Submitted in writing and added
here. Roger Schamberger read Dan’s report.
*A motion by Roger Schamberger and seconded by Sylvia
Vehmeier to purchase pumps from Lily Pad Gardens. There
is a $600.00 +/- credit for a warranty pump. Pass 4/1
Deb Dietz discussed Dodd’s playground work.
We discussed baseball diamond material needs.
*A motion by Roger Schamberger and seconded by Brian
Keefer to purchase bagged clay and clay bricks Pass 4/1
Brian Keeffer asked about costs for improving Atten’s
Landing & contract between FPRF/LCPD. Brian will take the
existing contract in to John Whiton for revisions and have
at next meeting. Discussed donation – Thank You letter sent
out to those that donate to the LCPD. Brian had John Whiton
provide an opinion on the letter.
Roger Schamberger’s Report: Discussed Atten’s Landing
and an update on permits and improvements.
Sylvia Vehmeier’s Report: No Report.
Deb Dietz Report: We need to submit corrected versions
of the minutes to Larry and Lee Ann. The petitions and Deb’s
addendum were missing in the file.
*A motion by Roger Schamberger and seconded by Deb Dietz
to adjourn this meeting. Pass 5/0
LENA COMMUNITY PARK DISTRICT
Special Meeting
March 12, 2011 Minutes
A special meeting of the Lena Community Park District
(LCPD) was called to order by President Joe Green at 6:30pm.
Board present: Joe Green, President; Sylvia Vehmeier, Vice-President;
Brian Keeffer, Treasurer; Roger Schamberger, Secretary;
Deb Dietz, Advisor. Absent at roll: -0- Guests: Jim Arnold,
Nikki Leverton and Jim Leamy. All meeting notices were published
and posted as required by the Open meetings Act.
*A motion by Roger Schamberger and seconded by Deb Dietz
to adopt ordinance #110312, which is an abatement of our
2009 pool bond. Pass 5/0
*A motion by Deb Dietz and seconded by Brian Keeffer
to adjourn this meeting. Pass 5/0
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
April 12, 2011 Minutes
The regular meeting of the Lena Community Park District
(LCPD) was called to order by President Joe Green at 6:30
pm. Those present at roll include: Joe Green, President,
Deb Dietz, Advisor, Newly elected Board members Jim Arnold
and Nikki Leverton. Absent at roll, Brian Keeffer, excused,
– Roger Schamberger & Sylvia Vehmeier. All meeting notices
were published and posted as required by the Open Meeting
Act.
Election of New Officers: Deb Dietz was elected as President,
Jim Arnold was elected as Vice President. Nikki Leverton
was appointed as secretary and Brian Keeffer was appointed
as Treasurer. The board was advised by Peter Murphy and
John Whiton – parks attorney to appoint someone to take
minutes. Lee Ann Brinkmeier was asked to take minutes. Joe
Green was appointed as an advisor.
Old Business: Atten landing- permits and contracts- no
public comments on this.
No addition or corrections to the agenda:
Approval of last month’s minutes: approved and will be
posted on the web site.
Treasurer report – all reports were e-mailed to the board
members, both old board members and new board members. There
was discussion on the Direct energy bill and still a concern
on why the parks usage has double since going with Direct
energy. Bills with the addition of the bills that were present
that night were approved to be paid. Motion by Jim Arnold
and seconded by Nikki Leverton to pay the bills presented.
Motion passed, 5-0.
Superintendent of Recreation: Was in written form: All
summer employment has been hired. Jane asked for direction
on hiring adults verses kids, in district verses out of
district. A committee will be formed to help with this procedure.
Program books are here and will be going out in the mail
this week. It will also be posted on the website.
New hours for the pool – mini golf- food court will be
the same new hours
Mini Golf will be open from 11:00 – 8:00 pm
Pool Open will open at 1:00 – 8:00 pm
Food Court will open at 11:00 – 8:00 pm (they must make
sure that all customers coming from the pool that they will
be waited on.
Registration will be held at the American Legion Home
on 4/30, 5/5, 5/7. Hours on 4/30 will be from 9:00-1:00,
5/5 will be from 6:00 – 8:00 and the 5/7 will be from 9:00
– 11:00.
Pool Manager: Sue Myers report was in written form. Sue
got the swim suites ordered and also asked to purchase new
balls for water polo. The board set her monthly allowance
to be $250.00. Motion by Jim Arnold and 2nd by Nikki to
approve the above requests. No opposed.
Discussion on the field tile repair at Dodds. The cost
to redo the tile should be under $500.00 Motion was
made by Jim Arnold and 2nd by Joe Green to go ahead with
the repair of the tile. None opposed.
Maintenance Report – Dan’s report was in written form.
Steve Lenz will dig the holes for the new play ground equipment
at Dodd’s at no charge to the park. Additional expenses
for the playground installation at Dodd’s – mulch will be
around $1,000, fencing would be around $3,000.00. Oellerich
will get a load of mulch and should need about � load for
the new playground. Motion was made by Jim Arnold to go
ahead with these additional as long as the cost doesn’t
go over $4,500.00 and was 2nd by Nikki Leverton. Passed
5-0.
Jim also made a comment that ALL costs should be considered
before a final go head on these types of projects.
Old Business: Atten Landing: received a copy of a contract
that John Whiton put together between the Park District
and Friends of the Pec. The park will offer them the contract
to approve and the park will approve when it comes back
to the park. A copy will be taken by Joe to the meeting
of Friends of the Pec for them to look over. Motion made
by Jim Arnold and 2nd by Joe Green. Motion passed 5-0.
New Business: New committees will be formed sometime
this month. Nikki Leverton agreed to be on the insurance
committee.
Deb Dietz asked about the possibility of getting curbs
in front of the little pool for safety reasons. It was also
talked about purchasing cash registers for the food court
and the swimming pool instead of renting them each year.
Deb will talk to Jim Noller about looking into this.
Deb will bring the year end budget in and will have next
years budget ready to go.
Motion was made to adjourn the meeting and 2nd by Joe.
Passed 5-0. Meeting adjourned
Respectfully submitted
Lee Ann Brinkmeier
LENA COMMUNITY PARK DISTRICT
Special Meeting
April 30, 2011 Minutes
The April 30, 2011 Special meeting of the Lena Community
Park District (LCPD) was called to order by President Deb
Dietz at 4:00pm. Those present were: Deb Dietz, President;
Jim Arnold Vice-President; Brian Keeffer, Treasurer; Nikki
Leverton, Secretary; Joe Green, Advisor. Absent at roll:
-0- A quorum was declared by President Dietz.
Guests included: Jim Leamy, Steve Windross, Pat Hawkinson,
Cecilia Kaney, Joe Ginger, Gary Kaney, Dan Stevens and Ed
Klein.
All meeting notices were published and posted as required
by the Open meetings Act.
This Special Meeting was called by Brian Keeffer and Deb
Dietz for the purpose of discussing the McConnell Landing
ownership. Deb Dietz discussed that she had talked to Mike
Munda, Terry Groves and Ron Kane about who owned the McConnell
landing. She was told that the property was still in the
counties name and not the LCPD. Joe Green explained
where he thought we were on the ownership. He thought that
we owned Section 7 and only the portions of Section 18 were
in question. Much discussion about what was or was
not done followed.
*Brian Keeffer made a motion to completely dissolve ourselves
of anything involving McConnell. Shortly thereafter, he
withdrew his motion.
Public comment was solicited by Deb with Jim Leamy, Pat
Hawkinson, Joe Ginger, Dan Stevens, Steve Windross, Cecelia
Kaney, Gary Kaney and Ed Klein adding comments. Extensive
discussion followed by Board members about the current situation.
*Jim Arnold made a motion to not put in dock, and have proof
of ownership in two weeks for our next meeting and do no
other work on the landing until resolution. Seconded by
Brian Keeffer. Motion passes 4/0
Joe and Deb asked to go together and get details for our
next meeting. Agreed to by both.
Motion to adjourn made by Brian Keeffer and seconded by
Nikki Leverton, passes 5/0
Respectfully submitted,
Jim Arnold
Vice President
LCPD
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LENA COMMUNITY PARK DISTRICT
Regular LCPD Board Meeting
June 11, 2011
The pledge of allegiance and prayer by President
Deb Dietz
Meeting was called to order by President Deb Dietz -
All present and a quorum is met
Staff that was present - Diane [reporting for Jim Noller]
Public that was present - Steven Windross, Elaine Keeffer,
Rhonda Schaney, Celecia & Gary Kaney, Dave Busch, Cary Schroeder,
Dan Stevens [we didn't have a sign in sheet]
No changes to agenda - Motion to approve the agenda
by Jim Arnold, 2nd by Brian, passed 5/0
No public comments
February minutes - Motion to approve February minutes
Joe, 2nd Jim, discussion, passed 5/0
May 10th minutes, corrections need to be made - Motion
by Joe, 2nd Jim, discussion, passed 5/0
Bills to pay, placing them in appropriate accounts -
Motion by Jim, 2nd Brian, discussion, passed 5/0
Audit, won't start until the end of August, Treasurers
report will be done prior
Reconsider Fiscal year change - Motion by Joe, 2nd Jim,
discussion, passed 5/0
Move Fiscal year motion on the floor, discussion,
0/5 failed
Appropriations ordinance, now is posted and published
next week
Operating budget - Motion by Jim, 2nd Nikki, discussion,
5/0 passed
Dave Phillips, Speer Financial wants to get together
with us to go over bonds, date to follow, it will probably
be an open meeting
Jane’s recreation report, see attached
Sponsorship
t-shirts
signs
Dan’s maintenance report
Auction - List of items to sell - Motion by Brian, 2nd Jim,
passed 5/0
Merry go round damage, 1 wrote a letter, children will
split the cost
Light that was damaged, will be repaired
Diane for Jim Noller, questioning to close food court
when the pool closes or inactive due to cold/bad weather,
let them make the decision
Cary presented the backstop info. for Lions ball diamond,
$14,000, would like more quotes, sports association would
like to help, but not sure how much, check out the university
of Dubuque online, more later – second issue, possibility
of hosting division baseball tournament, $1,200 to put it
on July 18-23, going to do it, just would like park suppose
through whatever we can give
Jim Arnold - Vice President report – FIOA – request
sent in and report - Jim Leamy made the request, discussion
Brian Keeffer – Treasurer report – nothing
Nikki Leverton – Secretary report – Insurance forms
completed and sent in
Deb Dietz - Dorothy Wagner fell at the pool – it was
written up, but don’t believe Dorothy has done anything
Deb Dietz – President report - Executive Sessions –
Schudt Park – be thinking about what we want to do with
it
Joe Green – Advisor report – nothing
McConnell Bobtown Landing – John Blum said that they
would do a quick claim deed, working out details, will talk
to Chris Isbel, discussion
Fuel for Bobtown – Motion made to not spend any more
money at Bobtown until business completed by county by Jim,
2nd Brian, discussion, passed 4/1?
Info – larger and cheaper curbs put up at pool – No
cash registers discussion tonight since Jim didn’t know
we were meeting
Atten’s Landing - discussion – Motion to get rid
of Atten’s by Nikki, 2nd Brian, discussion, roll call vote,
Joe-no, Brian-yes, Deb-yes, Jim-yes, Nikki-yes – 4/1 passed
– Joe is in charge of finding an entity to take Attens,
he will contact Jane Addams Land Foundation about property
or whomever.
Talberts got their memorial plaque back
Jim Arnold – new attorney and professional protocol
form - Motion by Brian, 2nd Nikki, discussion, Passed 5/0
Deb Dietz – flowers bill just under $200 [maybe 220
or 225], reimbursement for $77.91 to Deb
Playground equipment installation meal just under $95
Jim mentioned flowers at Polhill Park, discussion, Deb
will check and get it taken care of
Motion to send a Letter to the Lena State bank to pay
$95,000 by Nikki, 2nd Brian, discussion - Make
motion to take off the table by Jim, 2nd Deb, 4/1 –Joe
Motion to pay off the $95,000 as soon as the Bank
will allow - by Nikki, Jim, 4/1 - Joe was the no vote
Jaycee’s Park – sign – will let go until next month
Old playground equipment at Dodds safety of equipment
Dan & Jim work together – Motion by Deb, 2nd Nikki – discussion
– 5/0
Citizens Panel will be formed by Deb, as acting president.
Camping at the landing, discussion, will bring up for
next month.
Pool pass for the gentleman who maintains the ice rink
- Motion by Deb, 2nd Jim, discussion, 5/0
Nikki – Bobtown, have the forms for the gentlemen to
sign, looks great
Damacus – discuss with Dan about less mowing
Brian's resignation
Will address appointing new member for board next month
– Dr. Dammann and Rhonda Schaney have expressed the desire
to be a part of the board
Public comments - Brian brought up Frisbee golf, families
with financial difficulties possible pool passes – board
Motion to adjourn by Jim, 2nd Joe, passed 5/0
Respectfully submitted,
Nikki Leverton - Secretary
LENA COMMUNITY PARK DISTRICT
Special Meeting Minutes
June 28, 2011
The special meeting was called to order 5:30 by Board
President Deb Dietz.
Public in attendance as follows: Lynne Howe, Bill Dietz
Deb Dietz and Nikki Leverton were in attendance, Joe
Green arrived shortly.
The meeting was turned over to Dave Phillips of Speer
Financial.
Dave presented a great tutorial on Bonds to the board
and our guests.
Upon Dave’s conclusion the meeting was adjourned.
Respectfully submitted.
Deb Dietz
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LENA COMMUNITY PARK DISTRICT
Appropriations Hearing
July 12, 2011 - 6:15pm
Appropriations Meeting was opened to hear from the public
by President Deb Dietz.
No discussion was voiced.
Meeting closed at 6:30pm.
Regular LCPD Board Meeting
July 12, 2011 - 6:30pm
Regular LCPD Meeting was called to order by President
Deb Dietz - All present and a quorum is met.
The meeting was opened with the pledge of allegiance
and prayer by President Deb Dietz.
Staff that was present - Jane Parks, Sue Myers
Public that was present - Steven Windross, Celecia &
Gary Kaney, Jim Leamy, Roger Schamberger
No changes to agenda - Motion to approve the agenda
by Jim Arnold, 2nd by Nikki Leverton, passed 4/0
Motion to vacate Brian's seat by Joe Green, 2nd by Jim
Arnold, passed 4/0
Motion to add New Board Member Gordon Dammann by Deb
Dietz, 2nd by Joe Green, passed 4/0
No public comments
Moved Sue so she can leave for a 4-H meeting: talked
about:
last day pool is open is August 28th
Christmas in July will be the 23th [Aug 13th]
Someone jumped the fence, alcohol involved, broke vacuum,
reported to the police [they requested a key to check it
now and then]
Hours - would like to post them on the internet and
LWTV
No accidents since Dorothy fell, will give a detailed
account at the end of the pool year
Slide will need to be resurfaced
Cashier - 2 leaving and adding 1
Would like a lock on the electrical box
June 11th Meeting minutes - Motion by Jim, 2nd Gordon,
passed 5/0
Special Meeting minutes [with Dave Phillips on Bond information]-
Motion by Joe, 2nd Deb, passed 5/0
Appropriations ordinance - Motion by Jim, 2nd Deb, passed
5/0
BINA, discussion, no action taken
Jane’s recreation report and discussion on Dave Bush
photos and website, silly Saturday went well
Becca's mini golf report and information on the cleaning
of the ponds
Dan’s maintenance report:
Dodd's cement pad/pop machine, fence done
Polhill's damaged lights are to be done soon and a bill
will follow to the States Attorney
Doc's to fix plugged tile
New ADA rule about chair lift
Still working on auction
Jim Noller for the Food court, sales down, Monday, Tuesday
and Wednesday are good but the rest of the week are bad
Jim Arnold - Vice President report – nothing to report
Nikki Leverton – Secretary report – Dorothy Wagner's
bill will be sent to our insurance
Joe Green – Advisor report – nothing
Gordon Dammann - honored to serve and appreciates our
parks
Deb Dietz – President report - 2 raises presented, Andy
Martin .25 and Maddie Parks .50 - Motion by Jim, 2nd Nikki,
passed 5/0
Treasurer - Joe does not want to do it - Deb and Gordon
will work together and he will be on the finance committee
as well
Records destruction information should be out to us
in August
Citizens panel is just starting
Executive Sessions – Jim is working on
Old business
McConnell Bobtown Landing – Deb talked with Ron Kane
on description and waiting for waiver
Atten’s Landing - Joe working with John Blum
Camping at Landings - discussion - Jim & Gordon will
be the committee to work on ordinances for landings
Baseball Tournament - Vet Clinic/Cary Schroeder, sounds
system Cary will buy it at half price and then donate it
to the park. Shortfall insurance of $400 - Motion by Jim,
2nd Deb, passed 5/0
Rules regarding long term boat tie up - discussion -
will be addresses with the ordinances [Jim/Gordon]
Lena Area Historical Society would like to add an arrow
on our Blackhawk trail sign - ok with the board
Someone had put in for a donation to a fundraiser, we
didn't participate, it had already been held.
Freeport Park District advertised a Paddle and Trail
- McConnell to Damascus - asked that in the future to contact
us to coordinate and request a certificate of insurance,
Deb will give them Jane's information to coordinate.
Bills - discussion - Motion made by Joe, 2nd Deb, passed
5/0
Roger Schamberger - would like to finish gravel at McConnell
- all donation/no cost to the park district - discussion
- Motion to allow by Jim, 2nd Joe, passed 5/0
No Executive Session
Motion to adjourn by Jim, 2nd Deb, passed 5/0
Respectfully submitted,
Nikki Leverton - Secretary
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
August 9, 2011 Minutes
Meeting called to order by President Deb Dietz, members
present, Nikki Leverton, secretary, Dr. Gordan Dammann and
Joe Green advisor. Absent was Jim Arnold –excused. Other
in attendance, Lee Ann Brinkmeier, Jane Parks, Jim Noller-
park employees, and general public – Steven Windross, Cecil
Kaney, Jim Leamy and Lynne Howe.
No public comments
Review and approval of Agenda-motion made by Dammann
and 2nd by Leverton to approve Agenda none opposed
Review and approval of minutes – motion made by Green
2nd by Dammann to approve minutes – none opposed
Review and approval of bills - motion made by Dammann
and 2nd by Leverton to approve bills and pay bills presented.
The one bill to Edler Plumbing will be changed to be listed
as a Capital expenditure. Some discussion was made on the
bill to Doc’s Excavating. This was a bill that Roger Schamberger
had asked Doc’s to deliver rocks to MDL and it was decided
to make sure that companies the park deals with knows that
the park may not honor bills presented if not ordered from
authorized park employees. Motion made by Dammann and 2nd
by Dietz with Green abstaining to pay the bill. Motion passed.
General Ordinance Bond was up for renewal – Citizens
State Bank won the bid – motion was made by Leverton and
2nd by Dammann to except the bid from Citizens State Bank,
none opposed. The new GO bond will be decreased by about
$9,000.
Citizens State bank CD in the amount of $95,000 was
up for renewal was approved to roll over for another 6 months.
Department Head reports – Janes report was in written
form.
Maintenance: Dan’s report was in written form-discussion
on the Lamp post that needs to be either fixed or replaced.
They will be replaced because not being able to find any
that matched. It was found that there are electric wires
running under the diamonds at Dodd’s park and they should
be re-done somehow running differently. Motion was made
by Dammann and 2nd by Green to get the wires fixed. None
opposed.
Food Court - Music in the Park wagon will be freshened
up. Talked about replacing the sign. Motion made by Dammann
and 2nd by Green to replace the sign.
Pool – was in written form.
Board members/Committee Reports- Jim Arnold is working
on electric to see that the park is getting the best rate.
He is also working on updating the ordinances, and working
on closed minutes – should finish up next month.
Leverton-Nikki is working on the insurance claim from
a mishap at the pool.
Dammann – was appointed as new Treasurer
Dietz-working with outside source on record retention.
Talked about the baseball field conflict between Legion
ball and Pony/Colt. The board felt that was between the
2 groups and should be settled between them, the park doesn’t
have anything to do with the scheduling.
Old Business: McConnell Bobtown Landing – quick Claim
Deed is being put together
Attens Ownership – Green went to zoning meeting. Committee
would have to meet to approve and things are looking good.
New Business: accident report sheets need to be updated
and may want to update waiver form also. Dietz will look
@ IDPA for forms that we may use as samples.
Meeting adjourned
Respectively
Lee Ann Brinkmeier
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
September 13, 2011 Minutes
Meeting called to order by Deb Dietz, President. Board
members present, Nikki Leverton, Secretary, Dr. Gordan Dammann,
Treas, Jim Arnold, Vice President. Public in attendance:
Jim Leamy, Roger Schamberger, Janice Myelle, Maxine Dittmar,
Claire Smunt, Susan Schafer, Cecilia Kaney, Darin Paight,
Dave Busch, Rita Lobdell. Park employees present: Jane Parks
and Lee Ann Brinkmeier.
Vote was taken to vacate Joe Greens seat on the board.
Rhonda Schoeny was appointed as new board member to
replace Joe Green who resigned from the board in August
2011. Motion was made by Deb Dietz and 2 nd by Jim Arnold
to have Rhonda replace Joe as board member. None opposed
Roger Schamberger was recognized for his 24 years on
the park board and many of his accomplishments were recognized.
Public comment: Jim Leamy made a comment about a few
problems at the Jaycee park w/kids. Thought maybe the park
should work closer with the town cops to police it a little
more. Darin Paight as spokesmen for the Lena Sports Association,
they would like to put in new dugouts at Dodds park at NO
COST to the park. The sports assoc. will be covering all
the cost. They would like to start yet this fall if possible.
Nikki made a motion to except the sports assoc donation
to redo the dugouts and 2 nd by Jim Arnold. Motion carried
none opposed. Darin will work with Dan so the park knows
what is going on at all times.
Review Minutes-quick claim deed needs to be changed
to quitclaim and take Gordon’s name as Treas off at the
first part of the minutes from last month. Deb made motion
and 2nd by Nikki to make these changes. All approved.
Financial report: Superior bill should be changed to
be capital project. Would like to make sure that any expenditure
of $300.00 and above should go to capital expenditures.
Bills to be paid $398,294.14. Motion made by Jim Arnold
2nd by Deb Dietz to approve bills. Motion made and approve
none opposed.
Department head: Jane Parks-written form
Dan Brinkmeier-written form. Dan would like to find
a different auctioneer since Lobdell won’t return calls
at this point. Mini golf filters would like to have Natural
water come in and then train our main guys. Will form a
committee to oversee the ponds at mini golf-committee will
be Gordan Dammann and Jim Arnold. Motion made by Deb Dietz
and 2 nd by Nikki Leverton to get things up to snuff. None
opposed. Will need to pull pool filters and see what's wrong
with them.
Dodds-drinking fountains are leaking, find out how much
it would cost to have them fixed. Roof and Dodd’s – want
to hold off and talk to Darin Paight because LSA (Lena Sports
Assoc) is looking at replacing those building in the future.
Picnic tables – the park WILL NOT BE renting out the aluminum
picnic tables. Approval was given to sell the old golf cart.
The board would like to run the mowers and grators for as
long as we can. Board would like to see the bill for the
tractor repairs before paying – maybe under warranty yet.
Food Court: there is a lot of candy left and would like
to see if the Le-Win Athletic Boosters would be interested
in buying it from the FC. Lee Ann will check with them.
Pool: Board would like a final tally from Sue.
Mini Golf- final report was in written form. Rebecca
– manager, make a note book with procedures in it for the
next manager. Will need to order golf balls for next year.
Vice President: talked about changing meeting nights
to 2 nd Thursday of the month. Jim made a motion to change
meeting to 2nd Thursday and was 2nd by Deb Dietz. Motion
passed none opposed. First Thursday night meeting will be
in November. Jim thought that board members should have
training on the open meeting act. FOIA officers – Jim Arnold
is the officer but would like a 2nd person in case he was
out town and something needed done. Deb volunteered to be
that person.
Credit cards – need to do some research on taking credit
cards, they are very costly and they haven’t increased the
parks revenue. Lee Ann will talk to Devlin from FIS about
different options and see if we can get a different plan.
Will talk next month about the form that will be need
to need to present things to John Whiton –our Attorney?
Secretary: no report
Treasurer: no report
Advisor: no report
President: Record destruction- still working on those
procedures
Memorial Plaques: Jim will work on recommendation for
allowing plaques – more to come next month.
No smoking signs- can be put up
Old Business: McConnell Bobtown landing Quitclaim deed
has been recorded by Deb Dietz. Exempts will need to be
done as that we won’t have to pay taxes. Bryan W Smith and
Tom Furray are mowing McConnell. Motion made by Jim and
2 nd Deb to send a thank you of $100.00 to each mower as
a donation to help cover cost of gas. Nikki didn’t vote
because of them being her neighbors. Would like to send
a thank you to Terry Price also.
Need to find the deed for ATTENS and get to Joe Green.
Executive sessions reports: reviewed and it was felt
that the park did violate the open meetings act. There are
minutes that can be released. Motion made by Deb to release
executive sessions minutes and 2 nd by Nikki. None opposed.
Ordinance review- Jim has copies of other ordinance
to review and will continue to review.
New Business: Samples of new accident report were presented
and could be used to put together new reports. Breakfast
w/Santa need to talk to LBPA about this. Deb will talk to
LBPA
Landing Fees – we can charge a fee for the use of the
landing. Will be forming a committee to work on this.
Executive sessions not needed.
Meeting adjourned- Motion by Jim and 2 nd by Deb.
Respectively
Lee Ann Brinkmeier
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
November 10, 2011 Minutes
Vice President Jim Arnold called the meeting to order
- members present, Rhonda Schoeny, Gordon Dammann, Nikki
Leverton, absent Deb Dietz.
Others in attendance Jane Parks, Darin Peight, Cecil Kaney,
Jim Leamy, Louise Laymeyer, Roger Schamberger, Joe Green
Opened with the Pledge of Allegiance and invocation
Agenda - motion by Gordon and 2nd by Rhonda - passed
Public comment -
Darin Peight - for the Sports Association
1st - They would like to tear down old building at Dodd's
and put a new one up at no cost to the park - motion by
Gordon and 2nd by Nikki - passed
2nd - The batting cages - discussion - meet again to make
up some rules for use and repair
Jim Leamy -
question about public input meetings - Jim Arnold mentioned
maybe we could meet for breakfast
Old Business -
Louise Laymeyer - representing Breakfast with Santa December
10th
Clarifying volunteers are needed, and funds are not - and
they appreciate the park for past and future help - financially
it is sustaining itself
McConnell Bobtown Landing - progress - Roger Schamberger
reported -
cleanup and blocks to be placed at no cost to the park
Memorial trees placed at McConnell in memory of Shelby &
Myron Schamberger and Gerald Daughenbaugh
Attens Ownership - Joe Green reporting - Stephenson County
is working toward obtaining the property - permits?
Review and approval of minutes- motion by Gordon and 2nd
by Rhonda - passed
Financial report - Review and approval of bills - motion
by Jim and 2nd by Rhonda - passed
Levy/black box ad - motion by Nikki and 2nd by Gordon -
passed
Levy 2011-11-10 - motion by Gordon and 2nd by Jim - roll
call vote - Rhonda-yes, Gordon-yes, Jim-yes, Nikki-yes,
Deb-absent - passed
Department head reports
Jane - Recreation report - Year end wrap up of programs
- $166.28 down from last year - continue with programs and
add a few - discussion
Dan Maintenance report - current maintenance of park facilities
Board member/Committee reports
Vice President - Ordinance review
Secretary - None
Treasurer - bill for retainer from Attorney
Advisor - None
President - not present
New Business
Look over and update accident report sheets still working
on
Food court - Committee
Landing fees - Committee
Movies in the Park - Ice skates - Winterfest (Lions park,
Scavenger hunt) - Credit card use - Purchase or rental of
cash registers - Music in the park sound system
Special events protocol - will be in ordinances
Mini gold pumps
Executive session not needed
Adjournment - motion by Gordon and 2nd by Nikki - passed
Respectfully submitted,
Nikki Leverton
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
December 8, 2011 Minutes
Lena Community Park District Board Of Commissioners
Levy Ordinance
Hearing/Regular Monthly Meeting
6:15 on Dec. 8, 2011 Levy Ordinance Public
Hearing
6:30 PM on Dec. 8, 2011 Regular Meeting
609 North Schuyler St.,
Lena, IL
Ph 815-369-5351
_____________________________________________________________
6:15 - Levy
Ordinance Hearing opened to public by President Deb Dietz - no comments
6:30 motion to close Jim Arnold, 2nd Deb Dietz
______________________________________________________________
6:30 -
Regular Meeting
Deb Dietz called meeting to order, Pledge of Allegiance,
& invocation
All are present - quorum is met - Deb Dietz, Rhonda Schoeny,
Gordon Dammann, Jim Arnold and Nikki Leverton
Public in attendance: Cecelia
Kaney and Jane Parks
Motion to approve agenda by Gordon Dammann, 2nd by
Jim Arnold, passed 5/0
Public comment - none
Motion to approve
minutes by Gordon Dammann, 2nd by Jim Arnold, passed 5/0
Motion to
approve Levy Ordinance by Jim Arnold, 2nd by Gordon Dammann, roll call vote-
Rhonda - yes, Gordon- yes, Deb - yes, Jim - yes, Nikki - yes -- passed 5/0
Jane - Recreation report -
Sent out flyers and handouts for breakfast
with Santa and volunteer, setup and give away items discussed [park in charge of
the kitchen]
Shelter house sign up ad is going to the paper
Babysitter
training class is rescheduled again
River events - changes?
Friends of the
Park will go out 1/1 and be due back 2/1
St John's borrowed the stage and
would like to do it again
Needs to renew her IPRA membership - will be paid
by the park - motion by Deb Dietz, 2nd by Gordon Dammann - passed 5/0
Will be
doing a taste of the Park in 2012
Winterfest scavenger hunt and family ice
skate Friday night
Will be revising employment application to show open
positions
Bills - discussion - Motion to approve bills by Jim Arnold, 2nd
by Nikki Leverton, passed 5/0
Dan Maintenance report -
Play ground
equipment repaired and put back in the park
Drop box installed
Ice rink is
up - he would like to know about ordering a new one or putting the rink
somewhere permanent?
Lift station pump is out - bearings & bushings to repair
- Dan is taking care of
Mini golf ponds - still discussing
Baseball
products - order in January/February - Kent feed mill has lime - Dan to report
Old lights need to be moved - keep a few and scrap the rest
Slide - is still
be discussed
Board member/Committee reports -
Vice President - none
Secretary - none
Treasurer - none
Advisor - would like document from
Sports association on new building details
President -
Memorial updates,
we need document of acceptable procedures and items
Tax exempt reports,
still in process
Pool bond abatement in January
Calendar - working on what
is coming up in each month
Old Business -
McConnell Bobtown Landing -
Price reimbursement for mowing - motion to pay $100 to Terry Price by Jim
Arnold, 2nd by Gordon Dammann - passed 5/0
New Business-
Look over and
update accident report sheets - not done at this time
Music in the park sound
system - discussion
Motion to adjourn by Jim Arnold, 2nd by Gordon
Dammann - passed 5/0
Respectfully submitted,
Nikki Leverton
Secretary
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