2010 Meeting Archive

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

January 11, 2010 - Minutes

The regular monthly meeting was called to order by President Joe Green at 6:34 pm. Those present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President; Brian Keeffer, Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor. Staff present: Lee Ann Brinkmeier, Bookkeeper. Absent at roll: -0-. Guests: Jim Arnold, Bob Lindquist, Keith Windross, Marilyn Engel, Gene Engel, Dan Stevens, Lim Leamy, Alvin Wire, Steven P. Windross, Pat Hawkinson, Karen Johnson, Mary Maher, Sue Magera, Ed Kline, Rod Dietz, Lynn Howe, Dave Busch. All meeting notices were published and posted as required by the Open meetings Act.

Our next regular will be Tuesday, February 9, 2010 at 6:30 pm at the LCPD offices.
 

Keith Windross asked about the Freedom of Information Act (FOIA) and distributed (2) documents pertaining to his discussion.

Jim Arnold asked about FOIA and what written requests are to be used.
 

Bob Lindquist asked about the petitions turned in earlier and where they were. He presented more petitions.
 

Ed Klein complimented the parks, but thought Polhill Park was over the top with a shelter house and waterfall. He questioned the (2) boat docks and the maintenance, the LCPD spending more than the revenues being generated. He also thought that the programs being offered should be free or as low as possible.
 

*A motion by Deb Dietz and seconded by Brian Keeffer to correct the March 11, 2009 minutes to reflect a vote of 3/1. Pass 4/0

*A motion by Deb Dietz and seconded by Brian Keefer to attach the addendum prepared by Deb and read by Brian to the December 9, 2009 minutes. Pass 4/0

Roger discussed the Moring Construction invoice that was re-invoiced to replace the existing invoice of $722.00 to reflect a fuel cost only hauling and floating pier removal and Doc’s invoice that was covered by a donation.

*A motion by Deb Dietz and seconded by Brian Keeffer to rescind the paying of bills before approval. Pass 4/0

Brian discussed the purchase of gloves, Menard’s lumber invoice and $51.00 +/- food for volunteers.

*A motion by Deb Dietz and seconded by Brian Keeffer to pay all bills minus the $95,000.00+/- and $722.00. Pass 4/0

Sarrah Terhune – Superintendent of Recreation Report: Add report to minutes.

Lee Ann Brinkmeier-Bookkeeper’s Report: Lee Ann indicated that the shelter house reservations made by mail are closed and Sarrah will be conducting the walk-in registrations on 1/6/10 from 8:00-10:00. The W-2 forms will be going out soon. The job apps will be going to the school soon.

Brian Keeffer – Treasurer’s Report: There is $102,269.00+/- in CSB MM, $1,500.00 +/- in CSB checking and $200.00 in petty cash. We discussed the release of the $95,410.00+/- check to LSB. There was a lengthy discussion on payment vs. non-payment. Brian reported that the Finance Committee met on January 5, 2010 to work on the budget, a capital projects form and PPS form. The next Finance Committee meeting will be January 26, 2010.

Roger Schamberger’s Report: The Winter Fest Scavenger Hunt will be this Friday night. The clues have not been put together yet. Help would be appreciated.

Sylvia Vehmeier’s Report: Sylvia discussed insurance with Eddie Wood of IPARKS and a time when he may be able to come up. Dave Phillips of Speer Financial will be coming sometime in March.

Deb Dietz Report: Deb discussed the Music-In-The Park program and bands that would play for free or reasonable. Deb passed out an updated list of the Gifts and Memorials recognition program.

*A motion by Roger Schamberger and seconded by Brian Keeffer to move our meeting night to the second Tuesday at 6:30 pm. Pass 4/0

Joe Green’s Report: Joe passed out the Oath of Office certificate for those members not yet having signed theirs. We will wait on the picnic table ordering until Dan Brinkmeier has a chance to comment.

*A motion by Sylvia Vehmeier and seconded by Roger Schamberger to include the Capital Project worksheet form. Pass 4/0

*A motion by Roger Schamberger and seconded by Deb Dietz to adjourn to Executive Session for the purposes of discussing personnel. Pass 4/0

The contents of executive session were recorded and not subject to audit.

*A motion by Deb Dietz and seconded by Brian Keeffer to adjourn to regular session. Pass 4/0

*A motion by Roger Schamberger and seconded by Sylvia Vehmeier to submit a letter to the Village of Lena concerning the Fall ’09 police coverage and invoice. Pass 4/0

Sylvia Vehmeier discussed insurance and a statement of values.

Next meeting will be Tuesday, February 9, 2010 @6:30 pm.

*A motion by Brian Keeffer and seconded by Sylvia Vehmeier to adjourn this meeting. Pass 4/0 End 8:16 pm

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

February 16, 2010 - Minutes

The special monthly meeting was called to order by President Joe Green at 6:31 pm. Those present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President; Brian Keeffer, Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor. Staff present: -0- Absent at roll: -0-. Guests: Jeff Knoup and Bob Smith. All meeting notices were posted as required by the Open meetings Act.

*A motion by Deb Dietz and seconded by Brian Keeffer to pay $556.81 in bills as presented. Pass 4/0

Jeff Knoup, President and Bob Smith, Vice-President of the Lena Blackhawk Trailblazers Snowmobile Club discussed local trails, additions to trails and numbers of users coming to Lena from throughout the state to use our trails.

We discussed the trail groomer including age and that it is undersized to complete the trails.

*A motion by Deb Dietz and seconded by Brian Keeffer to apply for a RTP Grant for a tractor (Power unit) and groomer (pull type trail maintenance unit). Pass 4/0

*A motion by Deb Dietz and seconded by Brian Keeffer to apply for an IDNR Grant for a tractor (Power unit) and groomer (pull type trail maintenance unit). Pass 4/0

Sylvia Vehmeier reported that Eddie Wood of I.P.A.R.K.S. will be here for an insurance review on 3/10/10.

We discussed the tax levy that was submitted and found to have errors.

*A motion by Roger Schamberger and seconded by Brian Keeffer to accept the levy total of $299,535.00 – Ordinance 091214 as a total. Pass 4/0

We discussed the process for purchase authorizations w/o Board approval. Brian indicated that only the Department Heads should be the ones purchasing. Joe brought up that he and Roger do a lot of the running, which saves costs. Roger and Joe pick things up in Freeport, Rockford, Chicago, Quad cities, waterloo, Dubuque and so on. Brian will develop criteria for purchasing.

*A motion by Roger Schamberger and seconded by Sylvia Vehmeier to purchase a pallet of Diamond Pro and a pallet of Mound/Plate clay for $960.00. Pass 4/0

We discussed the Board Development Program offered by IAPD. They will need to gather board info.

*A motion by Roger Schamberger and seconded by Brian Keeffer to participate in the IAPD Board development Program at a cost of $500.00. Pass 4/0

*A motion by Brian Keeffer and seconded by Sylvia to donate to the Tyler’s Justice System the same items as was donated last year. Pass 4/0

Sylvia Vehmeier has offered to work with Steve Buss in acquiring a flat screen TV for the LCPD office. TV will be used for training, etc.

*A motion by Deb Dietz and seconded by Brian Keeffer to adjourn this meeting at 7:19 pm. Pass 4/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

March 9, 2010 - Minutes

The regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President; Brian Keeffer, Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor. Staff present: Sue Myers, Splash Land Manager. Absent at roll: -0-. Guests: Dan & Claire Smunt, Mary Lou Bunker-Langy, Jim Leamy, Shirley Wachter, Celia Kaney, Nancy Franz, Rhonda Schoeny, Pat Hawkinson, Taryon Cornwell, Ed Klein, Jody Cass. All meeting notices were published and posted as required by the Open meetings Act.

Sue Myers and Dave Busch were moved up on the agenda.

*A motion by Roger Schamberger and seconded by Brian Keeffer to approve the 2/9/10 and 2/16/10 minutes as presented. Pass 4/0

Sue Myers-Splash Land Manager’s report: Everyone is returning from last year with only two that have not yet confirmed. Sue has price quotes for lifeguard suits from a new supplier. We discussed new pool hours. Brian indicated that he is leaning towards guards paying for their own suits. Sue indicated that the guards pay for their CPR and lifeguard certification and that the area pools pay for lifeguard suits. Sue will obtain prices.

Dave Busch asked if the LCPD could waive the $50.00 friend’s fee for an exchange on him providing new and updated photographs for the Summer Program. Dave also asked if the LCPD would provide a link from our website to his.

*A motion by Roger Schamberger and seconded by Sylvia Vehmeier to waive the $50.00 fee and allow the web link for Busch Photos. Pass 4/0

Treasurers Report: Sylvia Vehmeier had questions as to why the fixed assets and GASB34 information is not in the balance sheet. Accounts payable needs to be included in he balance sheet. The liabilities are shown and not the assets. We discussed bills in detail.

*A motion by Roger Schamberger and seconded by Deb Dietz to pay bills as presented. Pass 4/0

Joe Green brought up that the President was to sign off on bills and code them to the proper account.

Sarrah Terhune – Superintendent of Recreation Report: Submitted in writing –add here.

*A motion by Roger Schamberger and seconded by Deb Dietz to provide the same silent auction items as the previous year to the Tri-County Christian School. Pass 4/0

*A motion by Roger Schamberger and seconded by Brian Keeffer to provide the same door prize items as the previous year to the Le-Win Junior Class for the 2010 prom. Pass 4/0

Deb Dietz provided a materials request form and a group participation form.

Roger Schamberger’s Report: The typical marketing area for our Summer Program covers the following Shopper’s Guide and Scoop Today mailings. Cedarville-351; Stockton-1,689; Warren-835; Nora-80; Lena-1,990; Pearl City-821; Orangeville-655; McConnell-186; Winslow-389; Kent-95; Eleroy-43. The cost to stuff these is .129 cents each. The Food Court employees have been hired. There will be a meeting and training on 4/17/10 to review food service sanitation & procedures, P/R and what if scenarios, order taking, etc. AED units? Police coverage with VOL—Brian indicated as needed. –shirts from “Busy B” are $6.00 each printed. Jack Carey will assist in putting together our budget if needed. He is available in a few weeks-after their budget has been completed. The Illinois Public Risk Fund grant of $500.00 has been applied for.

Deb Dietz Report: The walk-in cooler needs a new home. Deb indicated that Bill may be interested or auction for us. We discussed Farwell Bridge – Atten’s Landing and Friend’s of the Pecatonica River Foundation interest in owning it.

Claire and Dan Smunt – Lily Pad Garden’s and Nursery. Dan and Claire provided estimates for flowers and other nursery type work that has been provided by their company. There are 16 flower beds plus hanging baskets and barrels to plant. There are 255 shrubs to shape according to bloom time. The LCPD will need to weed, dead head and water all plantings. They discussed the pool parking lot bed & flowers that grow back each year. The moss baskets were trouble. It is the watering procedure and not the amount. Sylvia mentioned that she had a quote from Sullivan’s.

*A motion by Roger Schamberger and seconded by Brian Keeffer to adjourn to the meeting at 8:10 pm. Pass 4/0

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LENA COMMUNITY PARK DISTRICT

March 23, 2010 - Minutes

The regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President; Brian Keeffer, Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor. Staff present: Sarrah Terhune, Superintendent of Recreation. Absent at roll: -0-. Guests: Celia Kaney. All meeting notices were published and posted as required by the Open meetings Act.

Our next regular meeting will be Tuesday, April 13, 2010 at 6:30 pm at the LCPD offices.

Brian Keeffer reported that Lee Ann will meet with O’Connor-Brooks to include the fixed assets on our monthly balance sheet.

*A motion by Roger Schamberger and seconded by Deb Dietz to approve paying $2,227.09 in bills that were due prior to the April 2010 meeting. Pass 4/0

We discussed the Attorney John B. Whiton invoice and the Oellerich Landscaping invoice was clarified. We discussed our upcoming audit and requesting proposals from qualified firms. Joe Green will find examples of audits from other firms/park districts.

Sarrah Terhune Superintendent of Recreation Report: We discussed the upcoming Lena-Winslow Jaycees Bike Rodeo scheduled for May 1, 2010. Kevin is submitting his list of T-Ball coaches.

*A motion by Roger Schamberger and seconded by Brian Keeffer to reserve little Cubs Field for July 6 & 7, 2010 for the Annual T–Ball Tournament for $180.00. Pass 4/0

We discussed the Music in the Park events. Deb Dietz was able to find (8) bands extremely reasonable. Way to go Deb! We discussed Rae Anne Mokros and her interest in being an intern at the LCPD this summer. Sarrah will discuss this with Christina Edler, who will be helping during Sarrah’s summer college commitments.

*A motion by Roger Schamberger and seconded by Deb Dietz to approve the Finance Committees recommendation for the 2010 pool fees. Pass 4/0

*A motion by Deb Dietz and seconded by Roger Schamberger to approve the Easter Egg Hunt expenses for 2010 and seasonal discount items needed for 2011. Pass 4/0

*A motion by Roger Schamberger and seconded by Deb Dietz to adopt the same policies as the Village of Lena for removal of negative comments on the LCPD’s Facebook page. Pass 4/0

Sarrah and Sue hired the Mini-Golf Staff for this year. We will need some new putters and golf balls.

Sylvia Vehmeier’s Report: Sylvia handed out a statement of values for possible changes in our insurance coverage. Sylvia will continue dialogue with I.P.A.R.K.S. and make recommendations.

Brian Keeffer’s Report: Brian discussed his conversation with Jack Carey, Executive Director at the Freeport Park District regarding our budget. Jack has offered to help us. We will coordinate a date to meet with Jack. Brian also discussed police coverage with Mayor Bergman and will update us soon on anticipated needs.

Roger Schamberger’s Report: The Food Court and Concession stands licenses need to be put in place. Roger made a contact call to ACCIONA regarding possible radio sponsorship this year. Roger applied for the IPARKS $500.00 grant for safety improvements.

Deb Dietz Report: Deb counted the orange and burgundy Food Court T-Shirts. Deb thought that the worker could wear their own T’s and where a name badge. The black t-shirts are missing. Deb thought that the Lifeguards could pay a percentage towards their swim suits. Deb thought that we could use the village mulch instead of purchased mulch. Roger indicated that some trees die of disease and that this may contaminate the area that we are mulching and cause more problems. Deb discussed the LCPD Memorial criteria. Deb also brought up the Department Heads and a need for them to be accountable for their department’s hours and budget. Deb presented ideas for discretionary spending for each department. Office $150.00, Maintenance $500.00, Pool $150.00. We will discuss this later.

We discussed the 2010 LCPD Summer program and print vs. web access. Roger had attended the recent N.W.I.A.P.R. meeting where a marketing specialist was the guest speaker. Several districts had obtained information from public surveys that print was the preferred media for park district program information. This consultant also recommended that we use the following: Radio spots, target certain audiences, add a web spokesperson on our website, cross promote events and other activities, offer park district tours, obtain lots of testimonials, hand out coupons at tournaments for facility use, regular newsletter, news release, offer a speakers bureau at other meetings and events, have a media spot in local papers.

*A motion by Roger Schamberger and seconded by Sylvia Vehmeier to purchase 8,000 Summer programs for $1,751.00. Pass (3) Yes- Schamberger, Vehmeier, Green (2) No Dietz, Keeffer.

*A motion by Deb Dietz and seconded by Sylvia Vehmeier to provide a “Friends of the LCPD” board that would be displayed at our events and activities. Pass 4/0

Brian reported that the AED’s are in and ready at the ball diamonds. The AED signs are posted and the school nurse checked the units for operation. We need to develop a placement for the AED’s after school is out. The Lena Sports association donated two infield covers for Dodd’s Park. The diamonds are in good shape, but the outfield needs work. Roger noted that there are plastic field tiles following the infield arc in the outfield. New turf has been installed at Dodd’s batting cages and will be in Lions too.

*A motion by Roger Schamberger and seconded by Brian Keeffer to restrict park access at Lions Park for the upcoming IHSA Baseball Regional Tournament. Pass 4/0

We need to pad Dodd South light poles & obtain a certificate of insurance. There is a crack in the tan/gray truck windshield.

*A motion by Roger Schamberger and seconded by Deb Dietz to adjourn to Executive Session 3/24/10 at 6:30pm at The Rafter’s Restaurant for board development. Pass 4/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

April 20, 2010 - Minutes

The regular monthly meeting was called to order by President Joe Green at 6:32 pm. Those present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President; Roger Schamberger, Secretary; Deb Dietz, Advisor. Staff present: Absent at roll: Brian Keeffer, Treasurer. Guests: Rhonda Schoeny, Celia Kaney, Pat Hawkinson, Mary Maher, Claire Smunt, Melvin Polhill, Jim Leamy, Bob Nawa, Ed Klein. All meeting notices were published and posted as required by the Open meetings Act.

Our next regular meeting will be Tuesday, May 11, 2010 at 6:30 pm at the LCPD offices.

Celia Kaney suggested that we post the date time and agenda of upcoming meeting on our website. She thanked us for the hard work and now it is time to put that aside and work on budget. She thought that even though the Atten’s Landing was at no cost, there is still exposure for liability.
 

*A motion by Roger Schamberger and seconded by Deb Dietz to approve the minutes of 3/9/10 and 3/23/10. Pass 4/0

Claire Smunt, Co-Owner of Lily Pad Gardens and Nursery discussed the replacement pump for one of the waterfalls in Mini-Golf. A new pump would be in in 3-5 days when ordered. We discussed the pool parking lot flower bed, flower quotes & changes, Lions restroom flower bed.

*A motion by Roger Schamberger and seconded by Joe Green to approve the Lily Pad gardens quote for flowers, bed prep, tree/bush trimming and so on at $3,400.00+/-. Pass 3/1.

*A motion by Roger Schamberger and seconded by Joe Green to purchase a 10,000 GPH pump for Mini-Golf. This unit replaces a 9+ year old original. Cost $650.00. List price near $995.00. Pass 3/1

Bob Nawa and Melvin “Butch” Polhill representing the Depot Stove Gang had met with Sylvia Vehmeier about establishing an agreement to work with the club.

*A motion by Sylvia Vehmeier and seconded by Deb Dietz to accept the agreement with the Depot Stove Gang. Pass 4/0

We discussed finding auditors for the upcoming audit. Roger Schamberger will find names and forward to Joe Green to contact.

Sarrah Terhune – Superintendent of Recreation Report: Report submitted in writing -add report to minutes. Sarrah will be taking classes very soon until mid-July. Christina Edler will be taking over for Sarrah.

*A motion by Roger Schamberger and seconded by Deb Dietz to purchase golf putters and floating golf balls as request. Pass 4/0

Sue Myers Splash Land Manager Report: Report submitted in writing – add to minutes.

*A motion by Deb Dietz and seconded by Sylvia Vehmeier to purchase lifeguard swimming suits and T-shirts/whistles. Lifeguards will reimburse LCPD for T-shirts/whistles.

Dan Brinkmeier – Superintendent of Parks Report: Dan’s Report was submitted in writing – add to minutes.

We discussed the offer by Sullivan Foods for advertising on back of cash register tapes. We opted to not participate this year.

Brian Keeffer, Treasurer entered the meeting.

We discussed the “chalking” on the US 20 Miniature Golf sign. We will look at ways to rejuvenate this. We discussed the Lena-Winslow School District’s request to turn on baseball and softball diamond lights prior to 6:00 pm when request by umpire for safety.

*A motion by Deb Dietz and seconded by Brian Keeffer to check with Commonwealth-Edison on the Demand Meter versus the typical rates and approve the lighting of the lights when needed for safety. Pass 5/0

Brian Keeffer’s Report: Brian will clean-up batting cages and Dodd’s South to red shed and over to westerly neighbor. This will include brush, junk and old fencing.

The Board development reports request was submitted by Deb and Brian. Roger, Sylvia and Joe’s will be coming.

Sylvia Vehmeier’s Report: Sylvia indicated that the insurance will be up for renewal in the near future. Sylvia has been working on the required changes, acres owned, capital improvement projects. Sylvia had a request to install a portable restroom at Jaycees Park. She will talk to Fawn Nolan as to the St. John’s Church opinion. Sylvia discussed the Visa/MC/Discover and Am Ex card services and that there will be a unit at the office, pool, mini-golf and food court. The office unit will be taken to the American Legion for registration days. The fee is $9.95 per month per account plus a small transaction fee. The Dodd’s South Pole padding may be something that the Lena Sports Association will fund. Brian will discuss with Darren Peight.

Treasurer’s Report:

*A motion by Roger Schamberger and seconded by Deb Dietz to pay $8,858.25 in bills as presented. Pass 5/0

Brian Keeffer’s Report: Brian and Deb had discussed the proposed budget with Jack Carey, Executive Director at the Freeport Park District.

*A motion by Brian Keeffer and seconded by Roger Schamberger to accept the 2010-2011 proposed operating budget. Pass 5/0

Roger Schamberger’s Report: Roger asked that we conduct our annual park walk-through in the near future. We discussed the Food court T-shirts. WREX-13 produced a segment for the “Going Green” series aired every Tuesday at 5:00 pm. Joe Ginger and McNeil’s Damascus Landing were featured today. Roger showed the Morrall River Films video of the McConnell’s Bobtown Landing to McNeil’s Damascus Landing video. Roger met with Rick Murphy of ACCIONA regarding radio sponsorship on 93.7 WEKZ. Roger asked if the trail Committee could look at the Stephenson-Black Hawk Trail signage as it appears to be getting in poor condition. This is the 25th anniversary of the trail dedication. The Finance Committee needs to look at wages, minimum wage and bring recommendations to the next meeting.

Deb Dietz Report: Deb will contact Larry on keys. Deb would like to look at books on benches, etc. for memorials and gifts. Deb discussed mulch for the park. Joe indicated that the LCPD generally obtains colored mulch for placement. We need new swimming pool sign-up forms.

*A motion by Roger Schamberger and seconded by Brian Keeffer to purchase 300 new swimming pool registration forms. Pass 5/0

*A motion by Deb Dietz and seconded by Brian Keeffer to adjourn to Executive Session to discuss property acquisition. Pass 5/0 The contents of Executive Session are sealed and not subject to audit.

*A motion by Deb Dietz and seconded by Brian Keeffer to adjourn to regular session. Pass 5/0

*A motion by Roger Schamberger and seconded by Joe Green to ratify all prior activities at McConnell’s Bobtown Landing. Pass 3/2

*A motion by Roger Schamberger and seconded by Joe Green to approve fuel for dirt moving at McConnell’s Bobtown Landing not to exceed $400.00. Pass 4/1

*A motion by Brian Keeffer and seconded by Deb Dietz to adjourn this meeting. Pass 5/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

May 11, 2010 - Minutes

The regular monthly meeting was called to order by President Joe Green at 6:33 pm. Those present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President; Roger Schamberger, Secretary; Deb Dietz, Advisor. Staff present: Jim Noller, Food Court Coordinator. Absent at roll: Brian Keeffer, Treasurer. Guests: Jim Leamy, Lee Ann Brinkmeier, Celia Kaney, Jim Arnold, Ron Fluegel-Global Energy Partners. All meeting notices were published and posted as required by the Open meetings Act.

Our next regular meeting will be Tuesday, June 8, 2010 at 6:30 pm at the LCPD offices.

Ron Fluegel, Account Representative from Global Energy Partners gave a presentation on how their company works. His company purchases energy from several main providers/redistributors and sells contract energy to businesses. Ron’s savings would net $2,500.00 +/- over 3 years with no “Demand Meter” stipulations. Same rate 24/7

*A motion by Deb Dietz and seconded by Sylvia Vehmeier to approve the minutes of 4/20/10. Pass 4/0

*A motion by Roger Schamberger and seconded by Deb Dietz to initiate a 36 month contract with Global Energy Partners for electricity. (This includes energy and delivery charges and begins with next reading.) Pass 4/0

Sarrah Terhune – Superintendent of Recreation Report: Report was submitted in writing and is attached.

Hilary Rogers – Aquatics Director Report: Report was submitted in writing and is attached.

*A motion by Roger Schamberger and seconded by Sylvia Vehmeier to prepare and submit paperwork to engage in an internship with RaeAnn Mokros with wages being paid by PACCE of Platteville. Hours not to exceed 240 for Summer. Pass 4/0

Jim Noller – Food Court Coordinator Report: Apple Stix, Cinnamon Stix, Tornado’s Pita Bread, pizza and chicken flavored rolls are new. The sandwich prep unit cooling coil has been installed. Jim has been painting the Mini-Golf bridges. The High School is using Mini-golf may 19-20. The menu board changes were simplified for cost savings.

Dan Brinkmeier – Superintendent of Parks Report: Report was submitted in writing and is attached.

We discussed the McNeil’s Damascus Landing and McConnell’s Bobtown Landing entrance requirements as request by our County Highway Engineer. The request include: Seal coating/blacktopping entrances and signed-sealed plans from P.E. plus entrance permits and “as-built” plans. Civil Contractors provided an estimate based upon a best guess of possible hard surfacing requirements prior to spending fees on engineering. The total package of engineering and surfacing exceeds $13,000.00. Deb Dietz will coordinate a meeting with our County Highway Engineer to negotiate a less expensive alternative.

Sylvia Vehmeier updated board on new credit card machines and procedures for use. She discussed placement and marketing of this service too. Roger and Sylvia will meet on marketing procedures to bring more patrons into the parks.

The Dodd’s Park batting cages have not had the brush, debris and limbs removed. Representatives from the Lena Sports Association had started the process and met resistance from a neighbor. Joe assigned the follow-up to the Buildings and Grounds Committee.

We discussed the request for volleyball net replacement. The LCPD has (5) volleyball courts with a number of these having bad nets. These nets are up to 21 seasons old. We discussed using the cabled series for longevity.

*A motion by Sylvia Vehmeier and seconded by Deb Dietz to replace a maximum of (4) volleyball nets at a cost of around $74.00 each from Carron Net Company-Two Rivers, Wisconsin. Pass 4/0

Sylvia researched pole pads for Dodd’s South ball diamond. Sylvia took over on this in-order to have the poles compliant with our insurance audit.

Brian Keeffer entered the meeting at 7:40 pm.

*A motion by Roger Schamberger and seconded by Deb Dietz to purchase the two pole pads for Dodd’s South ball diamond. Pass 5/0

Brian reported that the Accounts payable section does not roll into the special accounts section in our bookkeeping program.

We reviewed bills:

*A motion by Brian Keeffer and seconded by Roger Schamberger to pay bills of $9,714.76. Pass 5/0

Roger reported that we did not receive AED Grant reimbursement from the Illinois Department of Public Health. Sylvia reported that she will be dealing with Wendy from IPARKS on our insurance renewal. This is coming up soon. Jim Noller left the meeting.

Deb Dietz Report: We discussed the memorial and gifts to LCPD sign. We discussed some locations, 1 or 2 sided, memorial and gift giver recognition, etc. Food Court pins are $3.00 each. The Department Heads will need to fill out their job sheets. The Finance Committee will meet with each Department to review the requirements.

Roger Schamberger’s Report: Christina prepared a quote from the Flash and Shopper’s Guide for a full page ad. ACCIONA Energy is sponsoring radio ads on 93.7 every Thursday and Friday this Summer and into Fall. This is around a $1,400.00 donation. Roger suggested having a pool party & grill out for their workers and families or something along those lines. We discussed the IDNR-PARC Grant. The Illinois Brigade a group of Voyager Canoeists will be launching at Brewster’s landing on July 17, 2010 and spending the evening at McNeil’s Damascus Landing. The LCPD will want to plan events around this activity. The next day is our Canoe/Kayak Races at McConnell.

*A motion by Roger Schamberger and seconded by Sylvia Vehmeier to approve a full page ad in the Flash as long as it provided distribution in our service area and if it didn’t we would place in Shopper’s Guide. Pass 5/0

*A motion by Roger Schamberger and seconded by Sylvia Vehmeier to install the (2) 12’ X 12’ universal access piers at McConnell’s Bobtown Landing. Pass 5/0

Brian Keeffer’s Report: The fiscal year end was $77,868.00 in black. Sylvia inquired if that included the money placed in the CD/MM-yes. We need to determine who is going to prepare our audit. This needs to be completed in the first 90 days of our new year. The LCPD Appropriations Budget needs to be prepared along with a public hearing and filed before the end of July. Joe mentioned that account #280 – Long Term Debts needs to read LSB – Debt certificate issue. We need to clean-up accounts and names.

Deb Dietz received bids on accounting assistance to re-establish our fund accounting bookwork.

*A motion by Deb Dietz and seconded by Sylvia Vehmeier to hire Bernie Hicks at $40.00 per hour to set-up our fund accounting. Pass 5/0

We discussed the temporary dock at Wes block. Jim Arnold spoke with Larry Jogerst and will reduce our 2010 Summer Program to another format for quicker downloading.

*A motion by Brian Keeffer and seconded by Deb Dietz to adjourn to executive session to discuss employee matters. Pass 5/0

The contents of executive session are sealed and not subject to audit.

*A motion by Roger Schamberger and seconded by Brian Keeffer to adjourn to regular session. Pass 5/0

*A motion by Roger Schamberger and seconded by Deb Dietz to accept the Finance Committees recommendations for the 2010-2011 fiscal year. Pass 5/0

*A motion by Deb Dietz and seconded by Brian Keeffer to adjourn this meeting. Pass 5/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

June 8, 2010 - Minutes

The regular monthly meeting was called to order by President Joe Green at 6:31pm. Those present at roll include: Joe Green, President; Brian Keeffer, Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor. Absent at roll: Sylvia Vehmeier, Vice-President; Guests: Jim Leamy, Lee Ann Brinkmeier, Celia Kaney, Lynne Howe, Steve Windross, Rhonda Schoeny, Mary Maher, Nancy Franz, Pat Hawkinson. All meeting notices were published and posted as required by the Open meetings Act.

Our next regular meeting will be Tuesday, July 13, 2010 at 6:30 pm at the LCPD offices. A Public Hearing for our 2010-2011 Appropriations Budget will precede the business of the regular business meeting also beginning at 6:30

*A motion by Roger Schamberger and seconded by Brian Keeffer to approve the minutes of the May 11, 2010 meeting. Pass 4/0

Sylvia Vehmeier, Vice-President, entered the meeting at 6:34.

Treasurers Report: Brian discussed that the Fund Accounting balances reflect new tax money being received at this time. The balances will show previous years balances at completion of the audit.

*A motion by Roger Schamberger and seconded by Deb Dietz to approve payment of $14,018.56 in bills as presented. Pass 5/0

We discussed Sarrah Terhune’s resignation and hiring a new Superintendent of Recreation. Sylvia indicated that the zip codes need to be entered/included in our registrations to track our advertising & marketing efforts.

Dan Brinkmeier – Superintendent of Parks Report. Dan’s report was read and was submitted in writing.

*A motion by Sylvia Vehmeier and seconded by Deb Dietz to purchase AED cabinets for inside storage of these units at Dodd’s-North, Lion’s Ball diamond and Splash Land. Pass 5/0

Hilary Rogers – Aquatics Director Report: Report was submitted in writing and is attached.

Deb Dietz Report: Deb met with Chris Isbell regarding the McNeil’s Damascus Landing and McConnell’s Bobtown Landing entrance requirements. Chris didn’t care how it got done as long as they include: Seal coating/blacktopping entrances and signed-sealed plans from P.E. plus entrance permits.

Sylvia Vehmeier Report: Sylvia was happy to see that the new credit card machines were in use. Roger and Sylvia will meet on marketing procedures to bring more patrons into the parks.

Brian reported that the Dodd’s-South fence line has been cleaned up.

We reviewed the 2010-2011 Appropriations Budget.

*A motion by Roger Schamberger and seconded by Brian Keeffer to place the 2010-2011 Appropriations budget out for the required 30 day public review followed by a Public Hearing on 7/13/10 at 6:30. Pass 5/0

The Stephenson County Health Department placed a mosquito collection device south of the Dodd’s batting cages.

Deb discussed the Memorial and Gifts signage project. She will design a sign and recommend an area for placement.

Sylvia has been working on the insurance for accuracy the Worker’s Comp. numbers were off. They should be $174,000. +/-. Sylvia will continue to detail all insurance coverage for accuracy. The park pavilions will be added to our premium. Sylvia also discussed a number of options for reducing our premium.

Deb discussed materials for the fall zones and checking with our insurance company on time and preferred material.

Brian inquired as to the status of the annual audit. Joe has a request for proposal in and should know soon. Brian has prices for T-shirts for the Summer Programs.

*A motion by Brian Keeffer and seconded by Deb Dietz to purchase the T-Ball shirts from the Lena Sign Shop at $4.89 each. Pass 5/0

*A motion by Roger Schamberger and seconded by Brian Keeffer to donated mini-golf and pool day passes to the American Legion golf tournament. Pass 5/0

Roger sent Thank-You letters to: Dollar General-Easter Eggs; Ron Moring/Moring Construction for placing the MBL docking, end loader and skid loader use; Farm & Fleet & Tom’s Bait & Tackle for Catfish Tournament door prizes, etc. We had donations of mulch and labor for the rocks and arborvitae at MBL and MDL over the weekend.

Deb inquired about the Wednesday card players if they were going to play this summer. They quit 1.5 months ago.

*A motion by Brian Keeffer and seconded by Deb Dietz to adjourn to executive session to discuss employee matters. Pass 5/0

The contents of executive session are sealed and not subject to audit.

*A motion by Roger Schamberger and seconded by Deb Dietz to adjourn to regular session. Pass 5/0

*A motion by Roger Schamberger and seconded by Deb Dietz to accept the Personnel Committees recommendation for hiring a new Superintendent of Recreation. Pass 5/0

*A motion by Deb Dietz and seconded by Brian Keeffer to adjourn this meeting. Pass 5/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

July 13, 2010 - Public Hearing & Minutes

A Public Hearing for the purpose of hearing public comments on the May 1, 2010 – April 30, 2011 Appropriations Budget was called to order at 6:15 by President Joe Green. No public comments were heard.

*A motion by Roger Schamberger and seconded by Deb Dietz to close the Public Hearing at 6:30 pm. Pass 5/0

The regular monthly meeting was called to order by President Joe Green at 6:31pm. Those present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President; Brian Keeffer, Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor. Jane Parks, Superintendent of Recreation. Absent at roll: -0- Guests: Celia Kaney, Lynne Howe, and Rhonda Schoeny. All meeting notices were published and posted as required by the Open meetings Act.

Our next regular meeting will be Tuesday, August 10, 2010 at 6:30 pm at the LCPD offices.

Brian Keeffer left to pick-up something…will be back shortly.

*A motion by Roger Schamberger and seconded by Deb Dietz to approve the 2010-2011 Appropriations Budget. Pass 4/0 (Roger will file with Vici Otte, County Clerk)

*A motion by Deb Dietz and seconded by Roger Schamberger to approve the minutes of the 6/8/10 meeting. Pass 4/0

Public input: Celia Kaney read an article on ethics written by Dr. Ted Flickinger.

Thank You’s received from Lena American Legion and Le-Win Post Prom Committee.

Brian Keeffer returned to the meeting.

*A motion by Roger Schamberger and seconded by Brian Keeffer to pay $14,018.56 + $180.00 (Moring Construction) in bills as presented. Pass 5/0

*A motion by Roger Schamberger and seconded by Joe Green to hire Don Elliot-Elliot and Company for our annual audit at $3,950.0 contingent upon Deb Dietz questions being answered. Pass 3/2.

Roger Schamberger left the meeting…will return.

Sylvia Vehmeier, Vice-President, took minutes until Roger returned.

Jane Park’s – Superintendent of Recreation Report: Jane’s report was submitted in writing and added to minutes. The late summer park hours and Rae Ann’s availability will be discussed later. Maddie leaving 8/7, Rae Ann leaving 8/23.

Jim Noller – Food Court Coordinator & Other Good Things report: Jim removed vines from MG fence, needs new river rock, needs new tree ($119.00)—weeping cherry. Pam Barton is working at MG and doing a great job. Food Court sales are way down. Food will be reduced to eliminate winter carry-over. Flags at pool are in poor shape.

*A motion by Deb Dietz and seconded by Brian Keeffer to purchase a weeping cherry tree for $119.00. Pass 4/0

Sue Myers – Splash Land Manager’s Report: IL Dept of Public Health completed annual inspection. The wading pool gate needs a spring to return to closed position. The VGBA was discussed. Recreonics, Inc. quoted a suction well cover for the waterslide/water feature grating. The opening is 40” X 43” and is not block able. Price quote is $1,100.55 plus shipping. The IDOPH is asking that we have a VGBA cover for the pool main drain, which is closed and blocked. Roger will follow-up. The wading pool has a VGBA drain cover installed.

Dan Brinkmeier Superintendent of Parks Report: Jaycee park slide cracked. Ok to order new slide from Midwest Sales Co. $3,350.00 plus shipping. Truck windshield cracked—replace.

Deb Dietz Report: Estimate from Spahn & Rose and Menard’s for steel roofing for Dodd’s shelter house and Dodd’s gazebo.

*A motion by Deb Dietz and seconded by Brian Keeffer to accept Spahn & Rose bid for steel roofing for Dodd’s shelter house and gazebo. Pass 4/0

Deb reported on her meeting with Stephenson County Highway Engineer Chris Isbell regarding commercial entrances at MBL & MDL. The entrances needs to be 22’ paved with 2’ of shoulder, 18’ from centerline. East radius is OK, west radius is short. Bill Dietz will bring his backhoe and make changes. 70’ of chip seal will be installed from edge of road to bottom of ramp. We need two loads of C-2 gravel for project. An Engineer will need to stamp/seal plans.

*A motion by Brian Keeffer and seconded by Sylvia Vehmeier to approve the above improvements to McNeil’s Damascus Landing entrance. Pass 4/0

Deb reviewed Memorial signage options. Pool wall, all three entrances to Lions park or west end of Lion’s shelter house.

The McConnell’s Bobtown Landing concrete pilings for the universal access piers have been poured. Units will be set upon proper curing.

Discussed capital improvement projects, leave open for flexibility.

Sylvia Vehmeier’s Report: Insurance renewal information was sent to IPARKS. Renewal information/policy should be coming soon. Sylvia reviewed the credit card usage and charges.

Treasurers Report: Brian reported that the switch has been made from Com-Ed to Direct Energy. The AED unit wall mount boxes need to be ordered. Dan will order.

*A motion by Brian Keefer and seconded by Deb Dietz to adjourn to Executive Session to discuss employee issues. Pass 4/0 The contents of Executive Session are sealed and not subject to audit.

Roger returned to meeting during Executive session.

*A motion by Deb Dietz and seconded by Brian Keeffer to adjourn to regular session. Pass 5/0

*A motion by Brian Keeffer and seconded by Deb Dietz to accept the Finance Committees recommendation for wages. Pass 5/0

We further discussed the IDOPH-VGBA requirements. Recommended to get everything in compliance.

*A motion by Deb Dietz and seconded by Brian Keeffer to adjourn this meeting. Pass 5/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

August 17, 2010 - Public Hearing & Minutes

The regular monthly meeting was called to order by President Joe Green at 6:30pm. Those present at roll include: Joe Green, President; Brian Keeffer, Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor. Absent at roll: Sylvia Vehmeier, Vice-President (excused) Guests: Lynne Howe, Steve Windross, Jim Leamy and Jim Arnold. All meeting notices were published and posted as required by the Open meetings Act.

This meeting will be continued on Tuesday, August 17, 2010. Our next regular meeting will be Tuesday, September 14, 2010 with both meetings starting at 6:30 pm and held at the LCPD offices.

Public participation. None

*A motion by Roger Schamberger and seconded by Brian Keeffer to approve the minutes of the 7/13/10 meeting. Pass 4/0

We discussed the letter of engagement with Don Elliot of Elliot and Associates. We discussed fund accounting and year end balances from 2009-2010 as a starting point for the 2010-2011 fiscal year. The audit needs to be completed by the end of October.

Account Balances: $288,910.00 MM-CSB, $1,919.72-CSB

*A motion by Brian Keeffer and seconded by Deb Dietz to pay original debt certificate at LSB from CSB CD plus additional balance from Capital Improvement funding. 2-Yes, 2-Abstain. Motion failed

This meeting will be continued on 8/17/10 @6:30 pm at LCPD offices.

*A motion by Roger Schamberger and seconded by Brian Keeffer to pay $41,298.42 in bills presented. Pass 4/0 Bills held for clarification: Mulch & Perennial plants, (Sylvia to check), Electric at batting cages (Brian to check).

Jim Arnold Computer Person: Jim reviewed our computer capacity and the updates in our bookkeeping system. Jim is going to price a two XP systems and a laptop. Jim will discuss the laptop needs with Jane Parks. There are many “coming off lease” units available. Jim donated his digital camera to the LCPD. Thank you Jim!!

Jane Parks – Superintendent of Recreation Report: Jane’s report was submitted in writing and is attached. Roger will discuss fall co-ed volleyball with Jane.

Deb Dietz Report: Deb and Bill Dietz widened the entrance to McNeil’s Damascus Landing (MDL) to meet the expectations of the Stephenson County Highway Department. Deb asked that Chris Isbell review the changes and notify her if this was not acceptable. There were two bids submitted for seal coating.

*A motion by Roger Schamberger and seconded by Brian Keeffer to authorize Deb Dietz to complete the seal coating project at MDL. Pass 4/0

Deb also reviewed the Dodd’s Park shelter house and gazebo steel roofing quotes. Deb estimated that the roofing project should fall between $11,000.00 and $8,000.00.

Roger Schamberger’s Report: We discussed the Village clean-up scheduled for 8/14/10 at 7:00am beginning at the Village Hall. OK to use equipment. We discussed Dan Brinkmeier’s request to replace the ailing chain saw. OK to replace. Roger gave out an Activity Planning Guide for review. Roger distributed a list of possible projects and repairs that need to be considered. We discussed the Virginia Graeme Baker Act (VGB) and requirements for Splash Land. The wading pool has a VGB cover, the main pool drain is blocked off and the water slide is unblockable. The LCPD will obtain a proposal for making these changes. Roger distributed the Speer Financial reports for the upcoming General Obligation (G.O.) Bond sale. This bond pays our pool payment, lighting and capital improvement debt certificates plus capital improvement projects. We discussed the recent notification by the IDNR that the 2009-2010 BAAD grants were not funded by the state. The LCPD has a grant request in for a concrete ramp at McConnell’s “Bobtown” Landing (MBL) This ramp replaces the 60+ year old broken concrete ramp.

*A motion by Roger Schamberger and seconded by Joe Green to renew the IDNR-BAAD grant at MBL for the 2010-2011 Grant cycle. Yes-2, No-2. Motion failed.

*A motion by Roger Schamberger and seconded by Deb Dietz to purchase a new 110’ X 108’ ice rink liner from N’Ice Rinks for $2,087.00. Pass 4/0

Deb Dietz discussed future Music in the Park (MIP) events and the entertainers vs. food sales. Deb will investigate the possibility of having an acoustic event(s) on different occasions. Pam Martz will be entertaining at our last MIP. Deb would like to recognize the memorials at this event. Deb has offered to purchase and hand out flowers to the families.

The Lena Historical Society and Museum has request use of our stage and sound system. The LHS has been fortunate to receive a traveling music display on loan from the Smithsonian Institute.

*A motion by Roger Schamberger and seconded by Deb Dietz to allow the LHS use of the stage and sound equipment for their upcoming fall events. Pass 4/0

*A motion by Brian Keeffer and seconded by Deb Dietz to continue this meeting on 8/17/10 at 6:30 at LCPD offices. Pass 4/0

LENA COMMUNITY PARK DISTRICT

Continuation of Regular Monthly Meeting

August 17, 2010 - Public Hearing & Minutes

The continuation of the regular monthly meeting was called to order by President Joe Green at 6:30pm. Those present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President; Brian Keeffer, Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor. Absent at roll: -0- Guests: Lynne Howe, Celia Kaney, Steve Windross, Jim Leamy and Jim Arnold. All meeting notices were published and posted as required by the Open meetings Act.

Our next regular meeting will be Tuesday, September 14, 2010 starting at 6:30 pm and held at the LCPD offices.

Public participation.

Celia Kaney discussed spending, IDNR-BAAD Grant and going by McNeil’s Damascus Landing on her way to work and there are typically 1-3 boats in parking lot at 6:30 am.

Jim Arnold commented on board spending without permission and withholding of $40.00 payment and paying $700.00 bill.

Lynn Howe commented on spending without board permission.

Steve Windross said go ahead and vote it will be reflected at next election.

Jim Leamy asked for the names of the individuals making comments.

*A motion by Roger Schamberger and seconded by Sylvia Vehmeier to approve the Series 2010 1 year General Obligation Bond issue and accept the Citizens State Bank interest rate of .0185%. Roll call: Keeffer-Yes, Dietz-Yes, Vehmeier-Yes, Schamberger-Yes, Green-No-Vote

We discussed the Virginia Graeme Baker Act (VGB). Burbach Aquatics, Inc. submitted a proposal for preparing plans and specifications for complying with this. Two different quotes were given depending upon a regional or a state IDOPH review. Deb indicated that Matt Wagner would prepare our MDL entrance plans and may be able to help with the VGB plans.

*A motion by Deb Dietz and seconded by Brian Keeffer to authorize Roger to find the most cost effective way of completing the Federally mandated, IDOPH reviewed VGB compliance. Pass 4/0/1 Abstain—Roger Schamberger

Brian Keeffer discussed the Thomason Invoice for the batting cage. Brian will call Thomason Electric.

We discussed the need to repaint the swimming pool. Dan Brinkmeier will obtain a price quote on the correct paint material.

*A motion by Brian Keeffer to receive and pass through the International tandem dump truck to the Friends of the Pecatonica River Foundation as long as the truck would never be used by LCPD and no repairs, no expenses and no time would be invested by the LCPD. Motion died due to lack of a second.

*A motion by Deb Dietz and seconded by Roger Schamberger to receive and pass through the International tandem dump truck to the Friends of the Pecatonica River Foundation with no repairs, no expenses and no time invested by the LCPD. Pass 4/1 Keeffer nay.

*A motion by Brian Keeffer and seconded by Deb Dietz to pay $97,723.26 plus daily accrued interest from 2010 Series G.O. Bond at Lena State Bank. No Vote:

*A motion by Deb Dietz and seconded by Sylvia Vehmeier to table the above motion. Pass 5/0

Joe Green reminded us that the G.O. Bond document needs to be signed by the respective board members.

*A motion by Roger Schamberger and seconded by Deb Dietz to adjourn this meeting. Pass 4/0

LENA COMMUNITY PARK DISTRICT

Special Meeting

August 24, 2010

A special meeting was called to order by President Joe Green at 6:30pm. Those present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President; Brian Keeffer, Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor. Absent at roll: -0- Guests: Keith Windross, Steven Windross, Sheila Windross, Celia Kaney, Francis Edler, Nikki Leverton, Arlene Green, Pat Hawkinson, Rhonda Schoeny, Mary Maher and Nancy Franz. All meeting notices were published and posted as required by the Open meetings Act.

Our next regular meeting will be Tuesday, September 14, 2010 starting at 6:30 pm and held at the LCPD offices.

Joe Green announced that the motion made by Deb Dietz and seconded by Roger Schamberger to receive a donated dump truck, at the 8/17/10 meeting, is declared null and void.

Public participation.

Steve Windross discussed his conversations with Tom Dole regarding the donated dump truck and the fix ability of the truck.

Keith Windross discussed the dump truck and recommended that the intra-governmental agreement for the dump truck not be adopted.

We had a lengthy discussion on the IDNR-BAAD grant application renewal for McConnell’s Bobtown Landing.

*A motion by Sylvia Vehmeier and seconded by Roger Schamberger to reapply for the IDNR-BAAD grant. No vote was taken.

*A motion by Sylvia Vehmeier and seconded by Deb Dietz to table the IDNR-BAAD grant application. Pass 5/0

*A motion by Roger Schamberger and seconded by Brian Keeffer to adjourn this meeting. Pass 5/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

September 14, 2010

The regular monthly meeting of the Lena Community Park District was called to order by President Joe Green at 6:30pm. Those present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President; Brian Keeffer, Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor. Absent at roll: -0- Guests: Keith Windross, Steven Windross, Sheila Windross, Celia Kaney, Francis Edler, Nikki Leverton, Arlene Green, Pat Hawkinson, Rhonda Schoeny, Mary Maher and Nancy Franz. All meeting notices were published and posted as required by the Open meetings Act.

Our next regular meeting will be Tuesday, October 12, 2010 starting at 6:30 pm and held at the LCPD offices.

Public participation.

Celia Kaney. This is the 4th meeting in 32 days. Is this for the IDNR-BAAD Grant? The Canoe-Kayak Race had 25 entries with the closest winner being from Davis.

Steve Windross discussed the IDNR-BAAD Grant and asked if the Sept. 1 deadline had been changed or was the grant applied for and now we needed to make it official.

*A motion by Brian Keeffer and seconded by Deb Dietz to approve the minutes of August 10, 17, 24, 2010. Pass 5/0

We discussed bills and sign-off on bank reconciliation statement. Finance Committee will review at next committee meeting. Bills added: $404.00 for T-shirts, Speer Financial $2,350.00, O’Connor-Brooks $1,175.00 and John Schubert $1,175.00.

*A motion by Roger Schamberger and seconded by Brian Keeffer to pay bills of $367,944.54. Pass 5/0

The accounting firm of Donald Elliott & Associates is on board and is waiting the release of information from O’Connor-Brooks to get started. The ACCIONA – Eco-Grove Wind Farm new EAV needs to be reflected in our upcoming Truth-In-taxation Hearing, Tentative Levy and Levy.

Jane Parks – Superintendent of Recreation Report: Jane submitted here report in writing and is included.

Presentation by Pam Oritz of Home Pages regarding advertising in new local only phone book. We will convey the board’s thoughts to Jane. Jane will have final decision on advertising.

Jim Noller – Food Court, Maintenance Etc. Report: The red granite at the Mini-Golf has been topped off. There are two new windows coming for Mini-Golf. We may want to have Dan attend meetings as information is not being passed down to employees.

The Virginia Graeme Baker Act pool drain plan and suction well agreement is OK to sign.

*A motion by Roger Schamberger and seconded by Deb Dietz to paint the pool. – Null and void from not being on agenda.

Thank You letters will be sent by Sylvia Vehmeier to companies and individuals assisting with the merry-go-round renovation project.

Jim Arnold reported that the computers coming off lease are the best way to purchase. Jim estimated that (2) computer units and (1) laptop would not exceed $1,500.00.

*A motion by Joe Green and seconded by Roger Schamberger to receive and Pass through to The Friends of the Pecatonica River Foundation a free dump truck from the City of Freeport. Pass 3/2

We discussed the Fall Zone mulch and adding to the existing. Either wait or do it this Fall. We discussed the MDL concrete slab for the portable toilet and pop machine. We discussed a memorial bench being added to Dodd’s Park.

Report on the MDL & MBL entrance improvements as required by Stephenson County Highway Department. Fehr-Graham Associates will be preparing this and forwarding the MDL improvements. MBL is on hold.

*A motion by Joe Green and seconded by Roger Schamberger to remove the 2010 IDNR-BAAD grant application for a concrete ramp and site improvements at MBL motion from the table. Motion passed 5/0. Original motion taken from the table fails. 0/5

Dave Bergemann asked Brian Keeffer for permission to allow L.A.S.E.R. to use Lions Park for the upcoming Haunted Barn attraction. L.A.S.E.R. will provide insurance coverage to the LCPD.

Sue Myer’s Splash Land Manager’s report: Report submitted in writing. Sue has an extensive list of repairs and requests, which will be on future agenda’s.

We discussed the pool heater. Superior HVAC will provide estimates and ways to better ventilate the Mechanical room. We discussed the pool revenue for year and adding another water feature. Deb Dietz is work on recommendations for new playground equipment at Dodd Park. She will send out to board for review. Deb is working on a 2010-2011 Capital Budget list.

Sylvia Vehmeier’s Report: The Insurance audit estimated payroll needs to be sent in tomorrow. The Finance Committee will take care of this. The estimate is from 12/15/10 to 12/15/11.

Roger Schamberger’s Report: Roger asked if Co-Ed Volleyball was going to be offered by the LCPD on Wednesday evenings. This was discussed last Fall, but never pursued. Roger also inquired as to the Wednesday open euchre, which normally is played during the Fall-Spring. Jane will be asked to look into this. Roger asked if the LCPD should form a Youth Advisory Board to better the youth programs, activities and events. Roger also brought up the possibility of having an honorary board member that would change each meeting. We discussed purchasing (12) aluminum picnic tables.

Brian Keeffer’s Report: Brian yielded to Deb to present budget summary. There was discussion budget and how does it compare to last year, not just the limited Summer comparable.

*A motion by Brian Keeffer and seconded by Deb Dietz to remove from the table a motion to pay $97,723.26 plus daily accrued interest from 2010 Series G.O. Bond/Debt Certificate at Lena State Bank. 2 Yes/3 No - Motion fails

Deb Dietz Report: Check made out to bill was split between the two other entertainers. The cotton candy in the east room is still good. That and the popcorn wagon belong to Roger. Deb would like the popcorn wagon moved out. There may be enough roofing steel left to do Paul’s concession at Dodd’s and another small building. Deb would like to ask Sylvia to be on Flower Committee.

*A motion by Deb Dietz and seconded by Brian Keeffer to adjourn this meeting. Pass 5/0

LENA COMMUNITY PARK DISTRICT

Special Meeting

September 20, 2010

A special meeting of the Lena Community Park District was called to order by President Joe Green at 6:30pm. Those present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President; Brian Keeffer, Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor. Absent at roll: -0- Guests: Keith Windross, Steven Windross, Sheila Windross, Celia Kaney, Nikki Leverton, Pat Hawkinson, Mary Maher and Nancy Franz. All meeting notices were published and posted as required by the Open meetings Act.

Our next regular meeting will be Tuesday, October 12, 2010 starting at 6:30 pm and held at the LCPD offices.

Public participation.

Keith Windross indicated that we are making progress on our agendas but the Executive Session has 23 categories that need be listed on agenda. Keith passed out the Oak Park Park District information for comparison. We should be posting the offices up for election beginning tomorrow.

*A motion by Roger Schamberger and seconded by Deb Dietz to approve the purchase of Diamond Vogel pool paint. Pass 5/0

*A motion by Roger Schamberger and seconded by Joe Green to purchase & install a semi load of mulch to re-fill the existing playground fall zones. Pass 5/0

The purchase of picnic tables will be finalized at our October 12, 2010 meeting.

Roger Schamberger’s Report: Roger read the City of Huxley service statement used by their Park and Recreation Department.

*A motion by Deb Dietz and seconded by Brian Keeffer to adjourn this meeting. Pass 5/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

October 12, 2010

The regular meeting of the Lena Community Park District (LCPD) was called to order by President Joe Green at 6:30pm. Those present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President; Brian Keeffer, Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor. Absent at roll: -0- Guests: Jim Arnold, Lee Ann Brinkmeier, Steven Windross, Celia Kaney, Nikki Leverton, Pat Hawkinson, Mary Maher, Jim Leamy, Mary Lou Bunker-Langy, Lynn Howe and Nancy Franz. All meeting notices were published and posted as required by the Open meetings Act.

Our next regular meeting will be Tuesday, November 9, 2010 starting at 6:30 pm and held at the LCPD offices.

Public participation.

Lynn Howe commented on Friends of the Pecatonica River Foundation (FPRF) and Lena Community Park District (LCPD) editorial. She discussed dump truck and that the motion was not correct. She was stunned on the $95K loan payout and the amount of money being paid out for FPRF applications.

Jim Leamy commented that he has been a tax payer to the LCPD for 21 years and that the misinformation being publicized will result in no volunteers and no donations. We need to look to the future and not just today and work together.

*A motion by Roger Schamberger and seconded by Deb Dietz to approve the minutes of 9/14/10 and 9/20/10 as presented. Pass 5/0

Bookkeepers Report:

Account balances $1,306.30 CSB-Checking; $268,741.43 CSB-MM at the end of September. Discussed bills-O’Connor-Brooks, ES Gift Certificate, and John Whiton. The FPRF will pay the Atten’s Landing tax bill of $123.12. Jane’s cell phone is not working. Lee Ann recommends 2 credit card machines for next year, which would be: one at food court and one at pool. We discussed the 2010-2011 tentative levy and that the EcoGrove Wind farm only added ½ of the EAV last year and should have other ½ added this year. Roger will check with the Stephenson County on estimated EAV and recommendations for publication.

*A motion by Deb Dietz and seconded by Brian Keeffer to pay $9,296.86 in bills as presented. Pass 5/0

Jane Parks-Superintendent of Recreation Report: There were 23-25 paddlers in Fall Flotilla.

Food Court-No Report

*A motion by Deb Dietz and seconded by Brian Keeffer to purchase 20+/- plastic loungers for Splash Land (on sale) Pass 5/0

*A motion by Roger Schamberger and seconded by Sylvia Vehmeier to order (12) picnic tables from Midwest Sales Co. for $5,859.00. Pass 5/0

*A motion by Brian Keeffer and seconded by Deb Dietz that it is OK for Roger to pick-up tables. Pass 5/0

Deb discussed flowers and that she would work with Sylvia on taking care of the flowers. Deb mentioned adding perennials along with annuals to the flower beds with as many flowers as can be purchased in district.

*A motion by Deb Dietz and seconded by Brian Keeffer to add perennials to flower beds. Pass 5/0 Sylvia and Deb will take care of flowers. They will price these in the spring.

The pool bathhouse water heater and pool heater will be on November agenda.

Deb discussed the proposed playground unit for Dodd’s park. Deb reviewed the capital projects list.

*A motion by Roger Schamberger’s and seconded by Brian Keeffer to purchase playground unit #69052 for $14,425.00 pass 4/0

Jim Arnold reviewed our options for computer upgrade options.

*A motion by Roger Schamberger and seconded by Deb Dietz to authorize purchase of computer option #1 at $1,028.69 with Jim to remove old computers. Pass 5/0

The Breakfast with Santa will be added to our November meeting.

Jim Noller and Roger Schamberger will contact Joe Smeck for a review of equipment needs/repairs for Music in the Parks sound system.

Sylvia Vehmeier – No Report.

Brian Keeffer’s Report: the Lena Sports Association will reimburse the LCPD for the batting cage bill. Are there other insurance options? Will the rest of the Board put together their job descriptions? Sylvia gave a description of our insurance coverage. Can the agenda be emailed to the board and Lee Ann? Brian is signing off on bank statements, etc. Has the canoe-kayak race food been paid? Brian noted that the Mini-Golf has low turn-outs on weekends. Sylvia suggested better marketing to groups, such as church and school organizations. Brian asked to discuss dump truck transfer one more time.

Jim Noller noted that Larry Nelson included the Mini-Golf being open in the Shopper’s Guide.

Roger will pick-up the ice rink liner.

Dan Brinkmeier – Superintendent of Parks Report added here.

Deb Dietz reviewed Dan’s report indicating that the Memorial sign is up. They will be reviewing the 2011 programs for costs, etc. Capital funds committed to tonight are approximately $23K.

Lee Ann Brinkmeier asked about locating memorials for her Grandparents. Buildings and Grounds Committee will meet with her and Dan.

*A motion by Deb Dietz and seconded by Brian Keeffer to adjourn this meeting. Pass 5/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

November 9, 2010

The regular meeting of the Lena Community Park District (LCPD) was called to order by President Joe Green at 6:30pm. Those present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President; Brian Keeffer, Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor. Absent at roll: -0- Guests: Staff: Lee Ann Brinkmeier, Jane Parks, Jim Noller, Public: Jim Arnold, Celia Kaney, Jim Leamy, Frank Edler. Pat Puebla from Let’s Go Play. All meeting notices were published and posted as required by the Open Meetings Act.

Our next regular meeting will be Tuesday, December 14, 2010 starting with a Truth In Taxation public hearing at 6:30 pm at the LCPD offices.

Public participation.

Jim Arnold commented that he will be installing the new (refurbished) computers on Thursday.

*A motion by Roger Schamberger and seconded by Brian Keeffer to correct the October 12 minutes to reflect the amount spent on capital projects at that meeting was $23K and that the flowers would be annuals and perennials and then approve as corrected. Pass 5/0

Treasurers Report:

Brian Keeffer yielded to Lee Ann for the Bookkeepers Report:

Pool phone goes on vacation rate. New bill added NICOR, Computers-Jim, Gill’s Disposal, Larry’s Webs, CSB-Lighting Payment for Lions.

Lynn Howe entered the meeting.

*A motion by Roger Schamberger and seconded by Deb Dietz to pay $44,515.91 plus additional invoices added above. Pass 5/0

*A motion by Roger Schamberger and seconded by Brian Keeffer to place the tentative levy on file for 30 days and publish the “Black Box” Ad including the explanation. Pass 5/0

Pat Puebla from Let’s Go Play explained the playground unit, installation process and warranty. Unit will be shipped in 30 days of receiving order. Deb will pick the color scheme.

Jane Parks-Superintendent of Recreation Report: Jane presented Report. Report is also in writing added here.

Jim Noller Food Court Coordinator – Food Court netted $2,313.53 for 2010—Good Job!

Dan Brinkmeier-Superintendent of Parks report: Added in writing.

Prices were submitted for the pool heater repair and for the installation of new shower water heaters for both bathhouse restrooms. We will obtain one more quote for each project.

Sylvia Vehmeier reported that there were over 500 credit card transactions in 2010. We will be obtaining a UPC reader for $75.00. This will be at the pool. All of the credit card readers go dormant for the winter except the office. Sylvia indicated that we need to increase our marketing of park programs, activities and events. She will help.

We discussed the Breakfast with Santa event scheduled for Saturday, December 11, 2010 at the Lena Fire Station.

The LCPD will be hosting the NWIAPR meeting on 11/18/10. We will tour ACCIONA Eco-Grove Wind Farms and our guest speaker will be George Bellovics, Landscape Architect from the Illinois Department of Natural Resources.

*A motion by Roger Schamberger and seconded by Deb Dietz to renew our North West Illinois Association for Parks and Recreation (NWIAPR) for 2011 for $50.00. Pass 5/0

*A motion by Roger Schamberger and seconded by Sylvia Vehmeier to purchase a membership in the Illinois Park and Recreation Association (IPRA) for Jane Parks. Pass 5/0

Roger Schamberger discussed the Illinois Association of Park Districts (IAPD) and the Illinois Park and Recreation Association (IPRA) conference in Chicago in January and encouraged everyone to attend if not only for one day. Good event, good learning experience. Roger will be picking up the picnic tables and ice rink liner tomorrow.

Brian Keeffer reported that the Friends of the Pecatonica River Foundation paid the Atten’s Landing tax bill of $123.00 +/-.

Deb Dietz reported on the “Pass the Hat” method of paying for entertainment at some of the music events that she has been to. Something to mull over. The playground unit was decided upon after looking at prices and equipment from several other companies.

Joe Green reported that someone filed a FOIA request on Mini Golf proceeds. Elliott & Associates are finishing audit at their office. They filed an extension with the State of Illinois.

*A motion by Deb Dietz and seconded by Brian Keeffer to adjourn this meeting. Pass 5/0

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