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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
January 8, 2009-Minutes
The regular monthly meeting was
called to order by President Joe Green at 6:00 pm. Those
present at roll include: Joe Green, President; Roger
Schamberger, Secretary; Brian Keeffer, Advisor. Staff
present: Lee Ann Brinkmeier, Bookkeeper; Christina Edler,
Superintendent of Recreation; Dan Brinkmeier, Superintendent of Parks; Sue
Myers, Splash Land Manager, Hilary Rogers, Aquatics, Director. Absent at roll:
Mark Jordan, Vice-President (excused); Joan Humphrey, Treasurer.
Guests: Dave Busch and Dan Dick.
All meeting notices were posted in accordance with requirements prior to the
meeting.
Our next regular will be Thursday,
February 5, 2009 at 6:00 pm at the LCPD offices. This meeting will be continued
on Sunday, January 11, 2009 at 3:00 pm at the LCPD Offices.
Dave Busch has changed his website
to include the Lena Community Park District. Dave asked if
we would link his site to ours.
*A motion by Roger Schamberger and
seconded by Brian Keeffer to link buschphotos.com with our website.
Pass 3/0
Dan Dick came to thank the LCPD
for our support in working with him on his Eagle Scout project.
Dan did a great job in making significant improvements at Schudt Park in
Waddams Grove. Thank You Dan for your effort and commitment
to the LCPD.
*A motion by Brian Keeffer and
seconded by Roger Schamberger to approve the minutes of our December 4, 2008
meeting as presented. Pass 3/0
Dan Brinkmeier, Superintendent of
Parks Report: The Toro mower deck has been completely
rebuilt. Farm Services (FS) gave us a 300 gallon diesel fuel
tank and pump. Dan & Larry repainted it and will be wiring
it in soon. The pick-ups and mowers have been fully
serviced. The new heater in the maintenance dept is hung and
waiting for warm weather to finish. The pool has had drafty
areas blocked off in the bathhouse.
Sue Myers—Splash Land Mangers
Report: Sue would like lockable doors installed on the entry
foyer shelves. Sue is working on a new wants and needs list.
Dan is working on fixing the (3) Tri-Chlor chemical erosion units.
Recreonics and Halogen have the parts. The pool
employment applications will be sent out by Lee Ann or Tanya for Sue.
The LCPD general employment applications will be sent out and posted in
the Shoppers Guide, LWTV Channel #10 and at LWHS.
Applications are due back to the LCPD by February 20, 2009.
The Department Heads will be making recommendations for the Board at the March
5, 2009 meeting. Sue and Hilary gave guidelines on Kayak and
Canoe instruction at the pool. We will schedule instruction
before the pool opens on Memorial Day weekend. Sue would
like to relinquish her involvement at the Mini-Golf. We will
discuss this with Jim Noller.
Hilary Rogers Aquatics Director
Report: Hilary contacted Lee Butler for Kayak instruction
direction. Hilary is offering new programs.
Intro to kayaking, general boating safety, diving, adult swim classes and
scuba diving lessons. New equipment for consideration.
Kayak, canoe, life vests, water polo caps, swim fins.
Christina Edler Superintendent of
Recreation Report: Winterfest Scavenger Hunt is 1/16/09 from
7:00-9:00. Babysitter training is set for 5/16/09.
Program registration is May 2, 6, 9, 2009. Sign-up
help is needed. Greg Shallenberger will not be teaching
tennis lessons. Canoe safety & Mt. Bike Clinic will be
offered. Friends of the Park letter sent out.
Diamond Jo trip in March and Cubs-Brewers on July 3, 2009.
Christina needs office help in Summer—OK to advertise—Lee Ann will do
this. Randall Westfall has offered (7) Wilderness Survival
Skills Classes. These run from May through July.
Lee Ann Brinkmeier, Bookkeeper’s
Report: Lee Ann’s report was sent by email to everyone.
Lee Ann transferred from MM to checking. This leaves
a balance of $74,000.00 +/-. January 1, of 2008 showed a
balance of $111,000.00. We discussed the Village of Lena
Police bill. We need to coordinate our expectations, officer
selection, etc. for 2009. Ron Moring submitted bills for a
portion of McNeil’s. Roger will update the Tax Abatement
letter for February.
*A motion by Roger Schamberger and
seconded by Brian Keeffer to give Tyler’s Justice System the same tokens as we
did in 2008. Pass 3/0
Brian Keeffer’s Report:
Brian asked for the hours worked this year versus last year.
Brian asked about the seeding at MDL and the countertop replacement.
*A motion by Roger Schamberger and
seconded by Brian Keeffer to enter into Executive Session.
Pass 3/0
The contents of executive session
are sealed and not subject to audit.
*A motion by Brian Keeffer and
seconded by Roger Schamberger to adjourn from executive session to our regular
meeting. Pass 3/0
Roger Schamberger’s Report:
We discussed the Beacon Ballfields “Pool Car” program.
We need (3) pallets of material and (4) cases of white paint.
Roger will order. We reviewed the site plan prepared
by Fehr-Graham Associates for the addition to Dodds Park. We
discussed the Le-Aqua-Na Trail and Trail Commission.
*A motion by Brian Keeffer and
seconded by Roger Schamberger to form an intergovernmental agreement with the
Village of Lena and Stephenson County called the Le-Aqua-Na Trail Commission and
to authorize Fehr-Graham Associates to submit a grant for land acquisition.
Pass 3/0
Joe Green’s Report:
Bob Carlile has officially retired and sold his business.
Bob is recommending that we retain the services of this new firm.
The Friends of the Pecatonica River Foundation submitted a grant for (2)
informational kiosks and water trail brochures in the amount of $3,600.00.
*A motion by Roger Schamberger and
seconded by Brian Keeffer to continue this meeting on Sunday, January 11, 2009
at 3:00 pm at the LCPD Offices. Pass 3/0
LENA COMMUNITY PARK DISTRICT
January 11, 2009- Continuation Meeting Minutes
The continuation meeting of the
regular monthly meeting was called to order by President Joe Green at
3:00 pm. Those present at roll include: Joe
Green, President; Joan Humphrey, Treasurer; Roger Schamberger, Secretary; Brian
Keeffer, Advisor. Absent at roll: Mark Jordan, Vice-President (excused).
Guests: Ms. Kassiday and Ms. Kalli Humphrey. All public notices were posted in
accordance with requirements prior to the meeting.
Our next regular will be
Thursday, February 5, 2009 at 6:00 pm at the LCPD
offices.
We discussed the Illinois
Department of Natural Resources – Boat Access Area Development Grant for
McNeil’s Damascus Landing. This is a
reimbursement grant. Moring Construction
submitted a bill for partial work in the amount of $133,000.00 on
December 22, 2008
*A motion by Brian Keeffer and seconded by Joan Humphrey
to borrow $133,000.00 from a local bank to cover the IDNR-BAAD grant amount
until reimbursement occurs. Pass 2/1
Joan will contact the local banks.
*A motion by Brian Keeffer and seconded by Joan Humphrey
to adjourn this meeting. Pass 3/0
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
February 5, 2009-Minutes
A Public Hearing for the purpose of hearing
public comments on the proposed Le-Aqua-Na
Recreation Trail Grant was called to order at
5:30 pm by President Joe Green. All notices
were posted and published in accordance with the
requirements of this hearing. Those in
attendance: Joe Green, Mark Jordan, Brian
Keefer, Roger Schamberger from Lena Community
Park District; Tyson Terhune, Village
administrator-Village of Lena; Karl Byerley,
Chain Links Cyclist; Pat Hartman, Illinois
Department of Natural Resources; Kirk Polhill,
Lena Black Hawk Trail Blazers Snowmobile Club.
Tyson Terhune: The
Village of Lena wants to be involved, but not
involved until the local landowners have come
online. He had questions on the (5) year
commitment, maintenance, etc. Joe indicated
that the alignment has not been chosen and that
the proposed Le-Aqua-Na Trail Commission would
expedite that as part of their involvement. Joe
said that everyone should be online from the
start and not just to wait to see who is going
to win the game before picking their team.
Pat Hartman: The new
“buzz word” in funding trails is alternative
transportation. Pat indicated that this is the
last grant cycle for the Recreation Trail
Program (RTP) grants. These grants are
generally funded due to the relatively low
application rate. The only way that this
program is coming back is by a Federal Capital
Bill. The RTP grants have been in place for
(10) years. Pat encouraged us to apply and work
on the alignment ASAP. The grant does not
include “hostile” take-over of property. The
cost per acre is determined after the grant has
been awarded. Pat suggested a 50’ wide
corridor.
Kirk Polhill: The Lena
Black Hawk Trailblazers Snowmobile Club wants to
be a part of this proposed trail. Kirk
suggested having horses on the grass portion of
the trail and a separate paved trail for
bikers/hikers. The horses could use the trail
from April-November 1.
Karl Byerley: The area
bike clubs encourage our application and support
the proposed trail system.
*A motion to close the public hearing at 6:03 pm
was made by Roger Schamberger and seconded by
Brian Keeffer. Pass 3/0
The regular monthly meeting was called to order
by President Joe Green at 6:05 pm. Those
present at roll include: Joe Green, President;
Mark Jordan, Vice President; Roger Schamberger,
Secretary; Brian Keeffer, Advisor. Staff
present: Lee Ann Brinkmeier, Bookkeeper;
Christina Edler, Superintendent of Recreation;
Dan Brinkmeier, Superintendent of Parks. Absent
at roll: Joan Humphrey, Treasurer (excused).
Guests: Bob Coomber, Men’s League Basketball
Coordinator. All public notices were posted in
accordance with requirements prior to the
meeting.
Our next regular will be Thursday, March 5, 2009
at 6:00 pm at the LCPD offices. This meeting
will be continued on Tuesday, February 10, 2009
at 3:00 pm at the LCPD Offices.
*A motion by Roger
Schamberger and seconded by Brian Keeffer to
approve the minutes of our January 8, 2009
meeting as presented. Pass 3/0
Bob Coomber, Men’s Basketball-Open Gym
Coordinator presented documents requiring AED
certification by someone at the Lena-Winslow
School District facilities during the Thursday
night pick-up games. Roger had discussed these
concerns with Ms. Jane Michaels, Superintendent
and Candice from the Red Cross office in
Freeport. The LCPD will host a training session
in the very near future to become compliant with
the school and that the LCPD needs to have AED
units in place by July 1, 2009 at our
facilities. This is a good thing. Roger will
coordinate the class.
*A motion by Roger Schamberger and seconded by
Mark Jordan to abate the Series 2001 General
Obligation Bond in the amount of $1,043,865.00
for 2008. Pass 3/0 (Lee Ann will forward the
paperwork to Vici Otte, County Clerk.
Lee Ann Brinkmeier, Bookkeeper’s Report: Lee
Ann’s report was sent by email to everyone.
MM balance of $74,000.00 +/-. January 31, 2009;
Checking $600.00. The workers comp insurance
may need to be reclassified. We
*A motion by Roger Schamberger and seconded by
Mark Jordan to give Tyler’s Justice System a
Family of (4) Splash Land Pass and Mini-Golf
Passes. Pass 3/0
Mark and Brian will host an Activity Center
discussion meeting.
Deb Dietz-LCPD Board
candidate entered the meeting.
The Beacon Ballfield’s Pool Car Program has been
sent in. Delivery is expected in early March.
Brenda Goebel, owner of Bulls Eye Portable
Toilets has expressed an interest in doing
business with the LCPD. She will be mailing a
quote. The W-2’s and 1099’s have been mailed
out. Employment applications have been mailed
and placed at the school. The Personnel
Committee will review the applications after the
2/20/09 deadline.
Christina Edler Superintendent of Recreation
Report: The Diamond Jo trip is March 14, 2009
leaving Lion’s Park at 10:00 am. Cub’s tickets
have been purchased and game is Friday, July 3,
2009. Sign-up can start, as well as, Channel 10
& local papers. Canoe Safety clinic is May 30,
2009 with Wendell Kerr. Music In the Park is:
Bill Dietz and the Country Classics 6/7; Tricia
Vandenberg 6/28; The Rische Family 7/5;
Bluegrass Express 7/12; Michelle and LuAnn 8/12;
Sunshine Band 8/8. The Friends of the Park
sponsors have been pretty good. There are a few
outstanding. Doug Streeb has offered to have
baking classes. We need instructors for
tennis. We suggested calling the Sergeant’s and
Weston’s. The Mt. Bike Clinic will be cancelled
for 2009—Wendell just had knee surgery.
Dan Brinkmeier,
Superintendent of Parks Report: The two AquaMax
pool vacuum units were sent in for repair. We
look at repair vs replacement.
*A motion by Brian Keeffer
and seconded by Mark Jordan to repair both Aqua
Max pool vacuums. Pass 3/0
Hilary Rogers Aquatics
Director Report: Hilary’s report was submitted
in writing.
Mark Jordan: No report.
Roger Schamberger’s
Report: Roger discussed installing a watering
system to our major flower beds. The benefits
are less labor, less water and timely watering.
The waterlines are in the mini-golf bed and need
to be run to the pool and centerfield. Roger
will investigate costs. We discussed the
proposed Le-Aqua-Na Recreation Trail. Roger
felt that this has been delayed long enough.
This could be the last year for RTP funding.
The County is supporting these endeavors and the
Village needs to realize the advantages and
understand the timeline and need for getting on
the Trail Commission now. Joe will be going to
the VOL meeting.
Brian Keeffer’s Report:
Brian will be meeting with the Lena Sports
Association. We discussed a fee for them using
the diamonds. Roger indicated that there has
never been a fee as long as he can remember.
Brian asked about the tracked hoe at MBL. It
was just left there from removing stumps and the
dock.
*A motion by Roger
Schamberger and seconded by Brian Keeffer to
enter into Executive Session. Pass 3/0
*A motion by Roger
Schamberger and seconded by Brian Keeffer to
continue this meeting on Tuesday, February 10,
2009 at 6:00 pm at the LCPD Offices. Pass 3/0
LENA COMMUNITY PARK DISTRICT
February 10, 2009- Continuation Meeting Minutes
The
continuation meeting of the regular monthly
meeting was called to order by Vice-President
Mark Jordan at 6:00 pm. Those present at roll
include: Mark Jordan, Vice President; Joan
Humphrey, Vice President; Roger Schamberger,
Secretary; Brian Keeffer, Advisor. Absent at
roll: Joe green, President (excused). All
public notices were posted in accordance with
requirements prior to the meeting.
Our next regular will be Thursday, March 5, 2009
at 6:00 pm at the LCPD offices.
*A motion by Joan Humphrey
and seconded by Brian Keeffer to correct the
2/5/09 meeting minutes to read that the meeting
time is 6:00 pm and not 3:00 pm and to remove
the executive session motion as there was not an
executive session at that meeting and to approve
the minutes as corrected. Pass 3/0
We discussed the request by the Stockton
Community School District to borrow our aluminum
bleachers for the upcoming Boys Regional
Basketball Tournament. After a lengthy
discussion and suggestions of alternative
seating the Board reviewed the LCPD policy on
not allowing District owned property to be
borrowed or used out-of-the district. Roger
will call Terri Korth with regrets.
Joe Green entered the
meeting and Mark Jordan passed the gavel to Joe.
We discussed the need for AED & CPR training by
Staff-Department Heads and Board members. The
Red Cross offers AED Training for $15.00 & CPR
for $15.00. The combined class is around (4)
hours in length. Roger will contact Candice at
the Red Cross (233-0011) and schedule a Saturday
training session from 8:00 am till noon.
We discussed the IDNR-BAAD
Grant at MDL and a loan to cover the cost of
construction. Joan Humphrey had researched the
short term loan with Community Bank and Citizens
Bank. Both lending institutions had a list of
substantial requirements that were needed to be
considered for approval. Both banks suggested
that a debt certificate would be a better
option. We discussed long & short term debts,
capital project reimbursements and so on.
*A motion by Joan Humphrey and seconded by Brian
Keeffer to reconsider the motion on 1/11/09,
which was to obtain a short term loan from an
area bank. Pass 4/0
*A motion by Joan Humphrey
and seconded by Brian Keeffer to obtain a short
term loan of $133,000.00 from a local bank.
Fail 4/0
We discussed and reviewed
the MDL IDNR Grant reimbursement and items
required, but outside of the grant and other
current and previous capital projects.
*A motion by Roger
Schamberger and seconded by Mark Jordan to
obtain a Debt Certificate of $192,500.00 plus
the cost of issuance was made by Roger
Schamberger and seconded by Mark Jordan. Pass
3/1
Roger will negotiate a
reduced fee from Chapman & Cutler-Bond Counsel;
Speer Financial-Finance Consultants and Snow,
Hunter, Whiton and Fishburn.
We discussed budgeting,
staff involvement, communications on projects,
repairs and so on. Joe indicated that the
volunteer help on projects, events, general
running and equipment use needs to be factored.
Brian and Mark have
started preliminary work on relocating the
functions currently held at the Activity center
to other locations. A detailed report with
complete annual activities is needed.
*A motion by Mark Jordan
and seconded by Joan Humphrey to adjourn this
meeting. Pass 4/0
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
March 5, 2009-Minutes
The regular monthly meeting was called to
order by President Joe Green at 6:08 pm.
Those present at roll include: Joe Green,
President; Mark Jordan, Vice President;
Roger Schamberger, Secretary; Brian Keeffer,
Advisor; Joan Humphrey, Treasurer. Staff
present: Lee Ann Brinkmeier, Bookkeeper;
Chelsea Holland, Program – Special Events
assistant; Dan Brinkmeier, Superintendent of
Parks; Sue Myers, Splash Land Manager; Kevin
Milder, T-Ball Coach. Guests: Jim Leamey,
Cheryl Kneubuehl, Interim Director,
Northwest Illinois Development Alliance, Ron
Kane, Stephenson County Supervisor of
Assessments. All public notices were posted
in accordance with requirements prior to the
meeting.
Our next regular will be Thursday, April 2,
2009 at 6:00 pm at the LCPD offices. This
meeting will be continued on Wednesday,
March 10, 2009 at 6:00 pm at the LCPD
Offices.
*A motion by Roger Schamberger and seconded
by Joan Humphrey to approve the minutes of
our February 10, 2009 meeting as presented.
Pass 4/0
Dan Brinkmeier,
Superintendent of Parks Report: The Lena
Sports Association paid for the two missing
controllers. The Virginia Graeme Baker Act
requirements have been met. The wading pool
has a compliant drain cover and is a gravity
drain. The main pool drains are closed and
blocked by a secondary means and the water
slide/water features grating is large enough
that it is not block able. 3 paper towel
holders will be replaced. The bathhouse,
Lions restroom, Dodds restroom and Paul’s
Concession at Dodds will have the floors
painted. Dan spoke with Jim Noller
regarding Pepsi. Pepsi has not provided
prices. The LCPD & Paul will combine orders
for better pricing. Dan will call Pepsi.
The baseball diamond conditioner, mound
clay, etc. came in today.
*A motion by Roger Schamberger and seconded
by Mark Jordan to purchase (4) polished
stainless steel mirrors for the Splash Land
bathhouse for $436.00 plus shipping. Pass
4/0
Dan will order and
then left the meeting for another
commitment.
Cary Schroeder asked permission to place a
large infield cover at Lions ball diamond.
Cary obtained this from Loras College in
exchange for helping them build a batting
cage. The tarp is rolled on a 30” x 20’
tube. This tarp would be used mostly for
High School and Legion games. The Ball
Diamond Committee will meet to discuss
participation in purchasing roller and
cover. Cary will build a granite area to
keep tarp when not in use. The tarp
requires a sand bag every 10’.
*A motion by Mark Jordan and seconded by
Roger Schamberger to allow the above tarp to
be used on the field. Pass 4/0 Cary left
the meeting.
Kevin Milder, T-Ball
and Modified T-Ball Coach. Kevin has
arranged to have the two night games for the
T-Ball group to be played at Little Cubs
Field on July 1 & 2, 2009. We also have
June 8, 15, 22, 2009 reserved in the
package.
*A motion by Roger
Schamberger and seconded by Mark Jordan to
reserve/rent Little Cubs Field for the above
package at $120.00. Pass 4/0 Kevin left
the meeting.
Cheryl Kneubuehl,
Interim Director, Northwest Illinois
Development Alliance and Ron Kane,
Stephenson County Supervisor of Assessments
discussed the Eco Grove & Acciona Wind Farm
request for full tax abatement on the
existing wind towers and the proposed second
phase wind farm for a period not to exceed 3
years each. We will discuss this further at
our continuation meeting. Ron Kane
indicated that the EAV for these wind towers
must be added this fall in our
Appropriations budget and Truth-In-Taxation
and Levy. That % will be large. The LCPD
has a current EAV of around $81.M. The
existing wind farm will add $14.M to our
EAV. Ron will help us. Cheryl & Ron left
the meeting.
Sue Myers, Splash Land
Manager’s Report: Sue provided her report
in writing. We discussed the replacement of
the perimeter flags.
*A motion by Brian
Keeffer and seconded by Roger Schamberger to
order new flags for Splash Land @$325.00
from Eder Flag Co. Pass 4/0. Sue will
order. Sue left.
Lee Ann Brinkmeier,
Bookkeeper’s Report: Lee Ann’s report was
sent by email to everyone. Lee Ann made
great cherry cup cake desert.
*A motion by Roger
Schamberger and seconded by Joan Humphrey to
pay the bills as presented. Pass 4/0
Joan Humphrey – No
Report.
Brian Keeffer – No
Report.
Mark Jordan – No
Report.
Roger Schamberger’s
Report: Claire from Lily Pad Gardens
provided two options on replacing the
expired pumps at Mini-Golf.
*A motion by Roger
Schamberger and seconded by Brian Keeffer to
purchase (2) pumps from Lily Pad Gardens and
Nursery for $637.50 each. Pass 4/0
Judy Polhill made a
request for the LCPD’s participation in the
Annual Bunny Hop.
*A motion by Roger
Schamberger and seconded by Joan Humphrey to
support the Bunny Hop event at the same
level as 2008. Pass 4/0
We discussed the 22nd
Annual Depot Stove Gang Model Train Show and
Swap meet. The LCPD has participated in
this event for a long time.
*A motion to have the
22nd Annual Depot Stove Gang Train Show and
work with the club was made by Mark Jordan
and seconded by Brian Keeffer. Pass 3/0/1
Roger abstained.
The AED-CPR Training class is on Saturday,
March 14, 2009 from 8:00-12:00 at the LCPD
Activity Center. Those signed up: Bob
Coomber, Brian Keeffer, Joe Green, Chelsea
Holland, Dan Brinkmeier, Lee Ann Brinkmeier
& Larry Roberts. Joe & I will review
employment aps. And interview Mattie Parks.
Roger introduced Ms. Chelsea Holland Program
and Special Event Assistant to Christina.
Joe Green’s Report:
Joe asked if everyone had reviewed the 2009
Summer Program and contacted Christina with
changes and with events that you will be
helping with under your Committee
responsibilities.
Christina Edler Superintendent of Recreation
Report: The Diamond Jo trip for March 14,
2009 has been cancelled. Dave Busch is
sending new pictures to Christina. Fall
Festival 5K run is Saturday, September 12,
2009. 2009. The 2009 Summer Program will
cost $3,140.00 for 8,000 copies in full
color. Roger will create permit letters
for: Fall Festival Run & Bike Tour,
Peddle-Paddle, and will call Joe Smeck &
Fred Weis. Yes, we need to bring back the
Easter Egg Hunt. Roger will contact Paris
Hughes.
Brian Keeffer has looked at the possible
closing of the Activity Center. Brian had a
report from Christina on dates and times.
The sign-up for programs was omitted, the
Lifeguard training and AED-CPR was not
included, other groups using the facility
were not discussed. Roger will meet with
Don & Pat Brown on a possible reduction on
rent. We will continue discussion.
*A motion by Mark
Jordan and seconded by Brian Keeffer to
support the Le-Win Post Prom activities as
per the 2008 event.
*A motion by Roger
Schamberger and seconded by Brian Keeffer to
continue this meeting on Wednesday, March
10, 2009 at 6:00 pm at the LCPD Offices.
Pass 4/0
LENA COMMUNITY PARK DISTRICT
March 11, 2009 - Continuation Meeting Minutes
The continuation of the regular monthly
meeting was called to order by President Joe
Green at 6:12 pm. Those present at roll
include: Joe Green, President; Mark Jordan,
Vice President; Roger Schamberger,
Secretary. Absent at roll: Brian Keeffer,
Advisor (excused); Joan Humphrey, Treasurer
(excused). All notices were published in
accordance with the Open Meetings Act.
Our next regular will be Thursday, April 2,
2009 at 6:00 pm at the LCPD offices.
*A motion by Mark
Jordan and seconded by Roger Schamberger to
approve the minutes of our March 5, 2009
meeting as presented. Pass 3/0
We reviewed the Lily
Pad Gardens and Nursery estimate for flowers
and services for 2009.
*A motion by Mark
Jordan and seconded by Roger Schamberger to
accept the Lily Pad Gardens estimate with
LCPD Staff being utilized as much as
possible to reduce extra expenses. Pass 3/0
We discussed the 2009
Easter Egg Hunt. The 2008 event was
cancelled due to extreme snow cover.
*A motion by Roger
Schamberger and seconded by Mark Jordan to
have the Easter Egg Hunt on Saturday, April
4 at 10:00 am at Lions Park ball diamond
with April 11 being the poor weather date.
Pass 3/0
We discussed moving
Chelsea Holland into the Mini-Golf as
Manager along with her other duties as
Assistant to Christina.
*A motion by Roger
Schamberger and seconded by Mark Jordan to
employ Chelsea Holland as Mini-Golf
Manager. Pass 3/0
We discussed the 2nd Annual Pec River Fest.
This event will be on Friday, June 12, 2009
with catered pontoon rides and on Saturday,
June 13, 2009 with the Peddle-paddle
followed by the event at The Rafter’s
Restaurant and Catering. The Friends of the
Pecatonica River Foundation will be helping
again.
*A motion by Roger
Schamberger and seconded by Mark Jordan to
have the Pec River Fest on 6/12-13/09 with
the LCPD setting a spending cap of $1,500.00
for event shortfalls with 50% of the net
proceeds going to the Friends of the
Pecatonica River Foundation. Pass 3/0
We discussed the
requested abatement for the Acciona Wind
Farm. Phase I and Phase II. Brian Keeffer
entered the meeting. These abatements are
for three years for each phase and start
when power is being generated. Reminder
that the EAV for Phase I must be added to
our Appropriations budget, Preliminary levy,
Truth-In-Taxation Hearing and final levy
this year.
*A motion by Roger
Schamberger and seconded by Mark Jordan to
approve the 3 year real estate tax abatement
for the Acciona Phase I and Phase II wind
farm project. 4/0
We discussed the Debt
Certificate bid results. Lena State Bank
was the low bidder for years 2015 & 2016.
*A motion by Roger
Schamberger and seconded by Mark Jordan to
approve Ordinance 090311 for the Debt
Certificate in the amount of $195,000.00
from the Lena State Bank with interest at
4.136861% Pass 4/0
Roger reminded the Board of the negotiated
savings of $6,000.00 on the debt Certificate
issuance and the $9,400.00 savings on grant
writing that was donated. Roger spoke with
Don Brown on Monday, March 9, 2009 in
reference to setting a meeting with him and
Pat on ways to reduce the LCPD’s cost of
renting the Activity Center. We discussed
the Welcome to McConnell’s Bobtown Landing
sign and a historical sign for McNeil’s
Damascus Landing.
*A motion by Mark Jordan and seconded by
Brian Keeffer to approve $850.00 for cost of
materials for the McConnell Bobtown Land
entrance sign. Pass 4/0
*A motion by Brian
Keeffer and seconded by Mark Jordan to not
financially support the infield cover for
Lions Park ball diamond as this was being
used for High School ball games and not LCPD
activities. Pass 4/0
*A motion by Mark
Jordan and seconded by Brian Keeffer to
adjourn this meeting. Pass 4/0
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
April 2, 2009-Minutes
The regular monthly meeting was
called to order by President Joe Green at 6:13 pm. Those present at roll
include: Joe Green, President; Mark Jordan, Vice President; Roger Schamberger.
Absent at roll: Joan Humphrey, Treasurer; Brian Keeffer, Advisor (Excused).
Staff present: Lee Ann Brinkmeier, Bookkeeper; Chelsea Holland, Program –
Special Events assistant; Dan Brinkmeier, Superintendent of Parks. Guests: Jim
Leamey, Tyson Terhune, Village Administrator, Village of Lena. All public
notices were posted in accordance with requirements prior to the meeting.
Our next regular will be
Thursday, May 7, 2009 at 6:00 pm at the LCPD offices. This meeting will be
continued on Wednesday, April 8, 2009 at 6:00 pm at the LCPD Offices.
*A motion by Roger Schamberger
and seconded by Mark Jordan to approve the minutes of our March 11, 2009 meeting
as presented. Pass 3/0
Tyson
Terhune, Village Administrator discussed the watering of the downtown flowers.
The LCPD did this for the 2008 season. Tyson was looking at ways to get this
done with no cost to Village. Mark suggested swapping labor for police
protection. Roger suggested that the LCPD and VOL meet to discuss this further.
*A motion
by Roger Schamberger and seconded by Mark Jordan to have the LCPD Buildings and
Grounds Committee meet with the VOL Finance Committee on the watering of the
flowers. Pass 3/0
Chelsea Holland, Mini-Golf
Manager & Program Assistant Report: 8,000 copies of our Summer 2009 Program
were picked up. 7,200 copies were mailed via of Shopper’s Guide and Scoop Today
to Lena, Winslow, McConnell, Orangeville, Cedarville, Kent, Pearl City,
Stockton, Nora, Warren. 100 copies went to the F/SCCVB. Additional copies will
go to park facilities, info booth, KOA, Lake Le-Aqua-Na, etc. The Annual Easter
Egg Hunt is Saturday, April 4, 2009 at 10:00 am. Roger and I interviewed
potential workers for the Mini-Golf area. I will be meeting with Christina to
start on the Pec River Fest event. OK to get discounted animals for 2010 Easter
Egg Hunt. Jim Leamey suggested that we approach Wal-Mart on donating the
animals.
Lee Ann
Brinkmeier – Bookkeeper Report: Lee Ann submitted her report by email in
advance of the meeting. Roger discussed the $92,000.00 change from MBL to MDL
and that the $25,000.00 MG payment was made a couple of years ago.
*A motion
by Roger Schamberger and seconded by Mark Jordan to pay the bills as presented.
Lee Ann
would like documentation of the bills going to projects. This will help her in
preparing a spreadsheet.
Roger Schamberger discussed the
interviewing. Diane Henry is our new Food Court Manager and completed
interviews and recommendations for hiring. Diane was calling all employees and
Hilary sent out the sorry you didn’t get hired letters. We have approximately
50% adults and 50% youth being offered employment at the Food Court.
The
Mini-Golf interviews are going on and will be completed Sunday. Kevin and Kyle
have hired the T-Ball Coaches.
Dan
Brinkmeier, Superintendent of Parks Report:
Dan has
researched the specialize coatings needed for Dodds Tennis Courts. The cost is
around $1,800.00 +/-. This includes red, green and white plus leveler.
*A motion
by Roger Schamberger and seconded by Mark Jordan to order the above tennis court
coatings and leveler material. Pass 3/0
Dan
discussed possible improvements for the pool entry way including cabinets and
counter top. We discussed pool loungers and chairs, etc. Sue has a need for 30
loungers and 15 chairs. We approved purchasing these a couple of years ago and
did not get them. Loungers are around $50.00 each and chairs are around $30.00
each with carpet running from $126.00 to $300.00.
* A motion
by Mark Jordan and seconded by Roger Schamberger to purchase carpet, chairs and
loungers for a not to exceed amount of $1,500.00. Pass 3/0
We
discussed renting Larry’s leaf vacuum. The LCPD has used this before for
removing leaves, etc. from tight locations. This is a great device to have
available.
*A motion
by Roger Schamberger and seconded by Mark Jordan to rent Larry’s leaf vacuum for
$100.00. Pass 3/0
We discussed filling the pool.
Roger suggested starting around May 6, 2009 and to fill it slow as to not
disturb the water mains. Dan will let Jim Blair know when they are filling.
Dan discussed the installing and storing of the ice rink. Dan said that the
Jaycees need to be involved as it is more than a few guys can handle. The pool
lights have two corroded fuse blocks in the base of the poles. Thomasson
Electric will order and replace and check all Mechanical Room wire connections
for potential problems. We discussed replacing the Lions planter near Paul’s
concession stand. We have the blocks and Jim Doyle will lay them for free. Dan
will get this going before the flowers are planted.
Mark
Jordan’s Report: Diane Parkinson has asked for the two memorial plaques back
for Les and John. Roger suggested that we develop a park by park memorial-donor
kiosk type unit that acknowledges our generous contributors to the LCPD. Our
memorial program is in terrible shape. Dan will work on ideas for signage,
etc. Mark discussed the new Lions ball diamond cover and asked to table it
until our next meeting.
Roger Schamberger’s Report:
Roger discussed finalizing the Summer Program and the Debt certificate
paperwork. Everything went fairly smoothly and timely. The Finance Committee
of our new Board needs to get together ASAP to review 2009-2010 wage
recommendations. Don Brown was approached March 2nd about coordinating a
meeting for negotiating the rent at the Activity Center. Roger feels that Don &
Pat are avoiding the meeting. Roger will draft a letter to be sent to the
Brown’s. Roger has discussed the possibility of having 100-150 loads of
gravel/breaker material delivered to McConnell Bobtown Landing for FREE with the
Chairman of Acciona in Chicago. This is in the process. This also involves
getting the proper permits from all respective agencies. The U.S. Army Corp of
Engineers has request that the LCPD perform a Wetland Delineation Report.
*A motion
by Roger Schamberger and seconded by Mark Jordan to hire Applied Ecological
Services, Inc. of Brodhead, WI for around $800.00 to perform a “Wetland
Delineation Report.” for MBL. Pass 3/0
We thanked
Mark Jordan for his service as Commissioner to the LCPD. We wish him and Joan
Humphrey well in their future endeavors. The new Board will be seated at the
next meeting.
*A motion
by Roger Schamberger and seconded by Mark Jordan to continue this meeting on
Wednesday, April 8, 2009 at 6:00 pm at the LCPD Offices. Pass 3/0
LENA COMMUNITY PARK DISTRICT
April 8, 2009- Continuation Meeting Minutes
The continuation of the regular
monthly meeting was called to order by President Joe Green at 6:00 pm. Those
present at roll include: Joe Green, President; Roger Schamberger, Secretary;
Deb Dietz, Sylvia Vehmeier. Absent at roll: Brian Keeffer, Advisor (excused).
All notices were published in accordance with the Open Meetings Act.
Our next regular will be
Thursday, May 14, 2009 at 6:00 pm at the LCPD offices.
Joe Green
appointed Sylvia Vehmeier to the two year unexpired term. Sylvia had intended
to run as a write-in candidate, at the last minute, but missed the deadline.
Welcome
aboard to Deb Dietz and Sylvia Vehmeier.
Joe opened
the floor for nominations for the offices of President, Vice-President,
Treasurer, Secretary and Treasurer.
New
officers: Joe Green, President, Sylvia Vehmeier, Vice-President, Brian Keefer,
Treasurer; Roger Schamberger, Secretary; Deb Dietz, Advisor.
Joe
explained the various committees and some of the responsibilities.
Committee
Appointments:
|
Committee |
Chair |
Member |
Member |
|
Finance
|
Brian
|
Deb |
|
|
Personnel |
Roger |
Joe |
|
|
Pool/Mini-Golf |
Roger |
Deb |
|
|
Ball Diamonds, Tennis,
Horseshoe |
Brian |
Deb |
|
|
Insurance-Risk Management |
Sylvia |
Brian |
|
|
Buildings and Grounds |
Joe |
Roger |
|
|
Summer Programs/Food Court
|
Roger |
Joe |
|
|
Recreation Trails-Special
Events |
Deb |
Sylvia |
|
|
D.R.E.A.M. |
Sylvia |
Joe |
Roger |
Roger Schamberger’s Report: We
will need to canvas the votes and finalize the election process. Ms. Vici Otte,
County Clerk will send the info. Roger would like to conduct a new Board Member
orientation to help the new members off to good start. We discussed my
communication with Dave Phillips of Speer Financial regarding a refinance of our
current 2001 Series G.O. Bond. This bond could be refinanced with a net benefit
of around $20,000.00. We discussed the need for the Finance Committee to get
together with Lee Ann and set the May 1, 2009 (New Fiscal Year) wage rates.
This needs to happen ASAP. Lee Ann has a lot of entry info to put in with new
and old employees, etc. We discussed the annual “Tour of the Parks.” Roger
suggested taking the new Board along for orientation, etc. (Note: Let’s plan on
Thursday, May 16, 2009 at 5:00 pm. at LCPD offices.) Joe and Roger met with
Don and Pat Brown to discuss Activity Center rent reduction. This will be
continued with Don & Pat.
*A motion
by Deb Dietz and seconded by Roger Schamberger to adjourn this meeting. Pass
4/0
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
May 2009
The minutes
of this meeting will be available after approval at the following board
meeting.
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
June
5, 2009-Minutes
The regular monthly meeting was
called to order by President Joe Green at 6:00 pm. Those present at roll
include: Joe Green, President; Roger Schamberger, Secretary; Deb Dietz,
Advisor; Brian Keeffer, Treasurer. Absent at roll: Sylvia Vehmeier,
Vice-President (excused). Staff present: Lee Ann Brinkmeier, Bookkeeper; Dan
Brinkmeier, Superintendent of Parks; Jim Noller, Food Court Coordinator;
Christina Edler, Superintendent of Recreation. Guests: All notices were
published in accordance with the Open Meetings Act.
Our next regular will be
Thursday, July 2, 2009 at 6:00 pm at the LCPD offices.
Lee Ann
Brinkmeier-Bookkeeper’s Report: Brian had questions on John B. Whiton’s invoice
and the McNeil’s Damascus Landing invoices from Moring Construction. We
discussed the MDL invoices, bid and IDNR-BAAD Grant. The project is around
$4,000.00 under budget. Lee Ann’s report was submitted by email in advance of
the meeting. Lee Ann will submit a letter to Gill’s-Freeport Disposal. We
reviewed bills, balances, statements, etc. Pat from O’Connor-Brooks will be
attending our next meeting.
Jim
Noller, Food Court Coordinator’s report: Jim is having four Cookouts this
summer. Jim discussed the Jimmy Buffet weekend event. Jim is still working on
the fry oil filtration unit. Mike Taft thanked us for the 3rd grade class
Mini-Golf and Ice Cream activity that we put together.
Sue Myers
– Splash Land Manager’s report. No Report.
Christina
Edler – Superintendent of Recreation Report: Christina’s report is in writing
and filed with minutes.
Chelsea Holland – Mini Golf
Manager and Assistant to Christina – Report: Chelsea submitted her report in
writing and is attached.
Treasurers
Report: Brian will be meeting with Joan Humphrey for help on budget. We need
to include the base for Acciona Wind Farm in our Appropriations Budget,
Tentative Levy, Truth-In-Taxation and Levy.
Roger Schamberger’s report: We
can use a lot more volunteer help at Pec River Fest. This requires a strong
“help” commitment. Acciona Wind Energy has sponsored $1,300.00 in radio
coverage for the summer and early fall events on WEKZ 93.7. Emily Cheezem, Grant
Administrator from the Illinois Department of Natural Resources will be
completing her site visit at McNeil’s Damascus Landing on Tuesday, June 9,
2009. Joe Green and Sylvia Vehmeier will meet with Emily. This is the next
step in receiving $133,000.00 in grant funds for the Boat Access Area
Development program
Hilary
Rogers – Aquatic Director’s Report: No Report.
Dan Brinkmeier – Superintendent
of Parks Report: We still have yet another hole in the Mini-Golf pond liner.
The Lions Park waterway tiles are just about fixed. Concrete was poured at MDL
today. Thank you notes to Hlava Industrial Welding for bench and railing
donations. Dan is reviewing the I.P.A.R.K.S. Insurance audit recommendations.
Items needing attention: Approved playground mulch under all playground
equipment—12”. Paint manhole cover near pool bike racks a contrasting color.
Lower yellow guide wire cover at Polhill Park to ground level. Pad Dodds South
left and right field light posts—Old wrestling mat? Schudt Park horseshoe pits
need backboards. The new sanitary sewer Splash Land lift station back-up pump
was installed. Dan has the water feature piping leak just about fixed.
Deb Dietz Report: The Activity
Center relocates are going good. The Depot Stove Gang and Card Players would
like a place to meet. We discussed the AED requirements. Deb has someone that
is interested in donating a 4 swing, swing set to Polhill Park. Deb called the
following groups on relocating. LCPD-Programs; Village of Lena-Business
instruction classes; Depot Stove Gang; Lena Business and Professional
Association; Wednesday Euchre League; Carol Heinrich – Classes; Tae Kwon Do –
Classes.
*A motion
by Roger Schamberger and seconded by Brian Keeffer to adjourn to Executive
Session. Pass 3/0 (The contents are sealed and not subject to audit.)
*A motion
by Roger Schamberger and seconded by Deb Dietz to adjourn to regular session.
Pass 3/0
*A motion
by Deb Dietz and seconded by Roger Schamberger to adjourn the meeting. Pass 3/0
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
July
2, 2009-Minutes
The regular monthly meeting was
called to order by President Joe Green at 6:00 pm. Those present at roll
include: Joe Green, President; Sylvia Vehmeier, Vice-President; Roger
Schamberger, Secretary; Deb Dietz, Advisor; Brian Keeffer, Treasurer. Staff
present: Lee Ann Brinkmeier, Bookkeeper; Dan Brinkmeier, Superintendent of
Parks; Jim Noller, Food Court Coordinator; Christina Edler, Superintendent of
Recreation; Sue Myers, Splash Land Manager. Guests: Patrick C. McCarthy, CPA &
Vice-President of O’Connor-Brooks & Co., Public Accountants. All notices were
published in accordance with the Open Meetings Act.
Our next regular will be Monday,
August 10, 2009 at 6:30 pm at the LCPD offices. ***Please Note!! This meeting
will be continued on Monday July 20, 2009 at 6:30 pm for the purposes of a
Public Hearing for our Fiscal Year 2009-2010 Appropriations Budget.
Lee Ann Brinkmeier-Bookkeeper’s
Report: Lee Ann was missing one report because of several un-tabulated tie-out
sheets, which will be coming shortly. The CSB MM has a balance of $149,000.00
+/-. We received our first installment of $36,925.00 from Stephenson County
Treasurer. Our next installment is coming 7/10/09. Joe Green noted that the
$672.00 invoice from Hlava Industrial Welding is for materials only. We
discussed the McConnell’s Bobtown Landing invoice for wetland delineation and
the Lena Sign Shop bill for menu boards. There were questions on John B.
Whiton’s invoice, which were attributable to the MBL deed and legal description
not coinciding with Mike Munda from the Stephenson County GIS Department. Lee
Ann’s reports were provided by email and are included in these minutes.
Lee Ann introduced Mr. Patrick McCarthy, CPA from
O’Connor-Brooks & Co., Public Accountants (OBPA). Mr. McCarthy is the
Vice-President and a principal in the firm. OBPA was the firm chosen to provide
our annual audit. Mr. McCarthy described Governmental Accounting Standards
Board (GASB 34) and potential upsides and downsides. The cost of providing this
to the LCPD is around $1,000.00. GASB 34 started in 2001 and is widely used by
municipal government. The LCPD will need to provide a list of improvements,
dates and costs.
*A motion by Brian Keeffer and seconded by Roger
Schamberger to implement the GASB 34 accounting practices in this years audit.
Pass 4/0
Mr. McCarthy noted that the added EAV for Acciona Wind
Energy – Eco Grove Wind Farm needs to be only included in our Tentative Levy,
Truth-In-Taxation and Levy.
Christina Edler-Superintendent
of Recreation Report: Mr. & Mrs. Carlson will need a refund for their fees paid
to participate in the 2009 Summer Flotilla. The Taste of Lena is 7/25/09. The
Food Court will be giving out free baby cones. Werhane Enterprises is supplying
the product. MIP attendance—Bill Dietz 115, Tricia Vandenburgh 160. The Pec
River Fest numbers are still being worked on. We have a number of events coming
in July. Cubs/Brewers 7/3 (Brian is the chaperone); MIP 7/5; Wilderness &
Cookie Making 7/11; Brat & BBQ 7/12; Wilderness 7/18; Canoe & Kayak Races (We
need volunteers to help) Wilderness 7/25. Are there any extra Fall Festival
Events? Marv Kempel has asked for a list of dates needed for rental at the
Legion Home.
Jim Noller, Food Court
Coordinator’s report: Food Court sales have been good. Jim discussed cost
comparison with Meyers-Cox and Farner-Bocken. Jim will be meeting with the F/B
Regional Representative on Thursday 7/9/09. Jim discussed advertising for our
special events, etc. Jim’s request for Shopper’s Guide and LWTV 10 did not get
published or listed. We discussed this thoroughly.
Sue Myers – Splash Land
Manager’s report. We discussed the incidents of last week at the pool. Sylvia
has reviewed the accident reports and filed claims with I.P.A.R.K.S. We have
had a number of groups coming to use our facilities, which is good. We need to
have a certificate of insurance on file from the other organizations that come
as group. The Jimmy Buffet weekend is going to be August 2, 2009. The T-Ball
coaches will be helping. Delia needs replacement equipment for her growing
classes.
*A motion by Brian Keeffer and seconded by Roger
Schamberger to purchase the equipment for the Aquacise classes. Pass 4/0
We discussed the loungers and
chairs that were approved at an earlier meeting. Roger will pick-up the chairs
and a few loungers. Menard’s price on the loungers was very high. We discussed
the AED unit.
*A motion by Brian Keeffer and
seconded by Deb Dietz to authorize Jim Noller to purchase and AED unit suitable
for the park use. Pass 4/0
Treasurers Report: Brian
indicated that we have received (1) installment from Stephenson County.
Dan Brinkmeier – Superintendent
of Parks Report: The dunk tank needs work on the trip mechanism. The
Office/Shop water heater needs replacement. Butch will do this next week. We
discussed the Splash Land water feature pump. Options range from new at
$5,670.00 to rebuild at $1,750.00 +/-. PDC will repair this ASAP. The Aqua Max
robotic pool vacuums are 8 & 10 years old. We need to consider replacement.
The Activity Center is cleaned out. Deb Dietz indicated that she could offer
storage at the Old School Apartment building. Dan noted that we need to clean
up the lights at Mark Jordan’s barn. The Lions Park roadways and parking were
seal coated. The J&K French Construction Company showed up early. They double
coated the areas that lost “hot mix”. The Lions Park waterway and Schudt Park
drainage issues have been fixed.
We discussed the tube under the dike near the basketball
court.
Deb Dietz Report: The Activity
Center has been cleaned out and looks good. Deb is working with Jane Michael
School Administrator on relocating the Depot Stove Gang’s meeting area. The
Wednesday Euchre players will start the Wednesday after Fall Festival.
Sylvia Vehmeier Report: Our Insurance renewal with
I.P.A.R.K.S. is in August. We need to review coverage on buildings/equipment.
Sylvia will be conducting Risk Management training for Staff-soon. We discussed
insurance coverage, etc. Sylvia asked for an aerial map of each park in order
to number buildings, etc. We have these in the back closet. Roger would like
to add water and electric lines to these.
The LCPD will plant a maple tree in memory of Mr. Ted
Green. We discussed upgrading our memorial recognition in each park. We need
to work on this soon.
Roger Schamberger’s report: We
can use a lot more volunteer help at the Canoe/Kayak Races on July 19, 2009.
Jeff Reed a neighbor to Damascus offered to take his food trailer over MDL for
our special events. We discussed the windmill farm EAV. Roger asked if there
were any objections to sending a request for funding to the Jane Addamsland Park
Foundation and Lena Lions Club to purchase materials for (2) ADA compliant
fishing piers at MBL. No objections. Julie Montgomery of Hughes Resources
would like to make a presentation on that company’s professional service. No
needs at this time. The MDL IDNR-BAAD Grant reimbursement paperwork has been
sent to Ms. Emilie Chezem Grant Administrator for reimbursement. Cancelled
checks for full payment need to accompany this. We will forward them to her
upon receipt. The canoe/kayak race is coming. We will have a planning meeting
soon. MDL needs to have the wiring finished up. We had young persons at
Polhill Park smoking earlier this week. We will have them served No Trespass
notices.
Hilary Rogers – Aquatic Director’s Report: No Report.
Chelsea Holland – Mini Golf Manager: No Report.
We discussed the LCPD meeting date and time.
*A motion by Brian Keeffer and
seconded by Deb Dietz to move our meetings to the second Monday and to 6:30 pm.
Pass 4/0 This change will be noted on our bulletin board and minutes.
*A motion by Brian Keeffer and seconded by Deb Dietz to
adjourn to Executive Session. Pass 4/0 (The contents are sealed and not subject
to audit.)
*A motion by Roger Schamberger and seconded by Deb Dietz
to adjourn to regular session. Pass 4/0
*A motion by Deb Dietz and seconded by Roger Schamberger
to continue this meeting on Monday, July 20, 2009 with a public hearing for the
Appropriation Budget for fiscal year 2009-2010. Pass 4/0
LENA COMMUNITY PARK DISTRICT
Continuation of Regular Monthly Meeting
July 20, 2009-Minutes
A Public Hearing for the
purposes of hearing public comment on the Lena Community Park District’s
2009-2010 Annual Appropriation budget was called to order at 6:15 pm by
President Joe Green. No members of the general public attended the meeting.
*A motion by Deb Dietz and
seconded by Sylvia Vehmeier to close the public hearing at 6:30 pm. Pass 3/0
The continuation of the regular
monthly meeting was called to order by President Joe Green at 6:30 pm. Those
present at roll include: Joe Green, President; Sylvia Vehmeier, Vice-President;
Roger Schamberger, Secretary; Deb Dietz, Advisor. Absent at roll: Brian
Keeffer, Treasurer. All notices were published in accordance with the Open
Meetings Act.
Our next regular will be Monday,
August 10, 2009 at 6:30 pm at the LCPD offices. There will be a BINA Public
Hearing at 6:15 pm on August 10, 2009. There will be a special meeting on
Monday August 24, 2009 at 6:30 pm for the Bid Award and Adoption of Bond
Ordinance that needs to be published. Chapman & Cutler will provide publication
notice information.
*A motion by Roger Schamberger and seconded by Deb Dietz
to approve the 2009-2010 Annual Appropriations Budget as presented and as has
been placed on public display for 30 days. Pass 3/0
*A motion by Deb Dietz and seconded by Roger Schamberger
to approve the July 2, 2009 meeting minutes as presented. Pass 3/0
Sylvia Vehmeier Report: Our
Insurance renewal with I.P.A.R.K.S. is in August. Sylvia has been reviewing
coverage and working with Dan on building identification. Sylvia is looking at
Replacement Cost, Self insured and so on. Sylvia reviewed the recommendations
made during our insurance audit of earlier this year. Some of the items have
been completed. We will review the “fall zone” recommendations at our next
meeting and possibly implement the work this fall. We still need to review
coverage on buildings/equipment and list of buildings that were not noted on our
coverage sheets. Some of these buildings had a different name such as Food
Court and not concession building and Mini-Golf building was called a different
name. Sylvia will be measuring each build, numbering each building and placing
that on an aerial map for each park.
Deb Dietz Report: Deb met with
Melvin “Butch” Polhill in reference to relocating the Depot Stove Gang’s meeting
location. The Lena Community Center – Community Room was discussed.
*A motion by Deb Dietz and seconded by Sylvia Vehmeier to
continue to support and assist the Depot Stove Gang with a meeting location.
Pass 2/0/1 Abstention
Roger Schamberger’s report: The
Canoe/Kayak Races on July 19, 2009 at McConnell’s Bobtown Landing went very
well. We had 18 canoe/kayaks and 30+ racers. Illinois Paddling Council (IPC)
Race Officials were on hand and announced that the 3rd annual event will be
sanctioned. Thank you everyone!!! We discussed the John Deere 997 rear
discharge problems and that a new side discharge may be in order. We discussed
the Toro electrical repairs. Dan has the Old School inventory list. Thank You
Deb for storing our stuff. We discussed the upcoming Annual G.O. Bond sale
that needs to be started. Speer Financial and Chapman & Cutler help with
this. Meeting dates and Hearings are listed above.
*A motion by Deb Dietz and seconded by Roger Schamberger
to adjourn this meeting. Pass 3/0
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
August 10, 2009-Minutes
A Public Hearing for the purposes of hearing public
comment on the Lena Community Park District’s issuance of $750,000.00 General
Obligation Bonds over a (3) year period was called to order at 6:30 pm by
President Joe Green. All notices and publications were in accordance with
BINA. No members of the general public were in attendance.
*A motion by Roger Schamberger and seconded by Deb Dietz
to close the public hearing. Pass 3/0
The regular monthly meeting was
called to order by President Joe Green at 6:38 pm. Those present at roll
include: Joe Green, President; Sylvia Vehmeier, Vice-President; Roger
Schamberger, Secretary; Deb Dietz, Advisor. Staff present: Lee Ann Brinkmeier,
Bookkeeper; Dan Brinkmeier, Superintendent of Parks; Jim Noller, Food Court
Coordinator; Christina Edler, Superintendent of Recreation; Sue Myers, Splash
Land Manager. Absent at roll: Brian Keeffer, Treasurer, and Excused. All
notices were published in accordance with the Open Meetings Act.
Our next regular will be Monday,
September 14, 2009 at 6:30 pm at the LCPD offices. Please Note!! This meeting
will be continued on Monday August 24, 2009 at 6:30 pm at the LCPD Offices for
the purposes of the Adoption of an Ordinance – General Obligation (G.O.) Limited
Tax Park Bond.
*A motion by Roger Schamberger
and seconded by Deb Dietz to approve the July 20, 2009 minutes as presented.
Pass 3/0
Lee Ann Brinkmeier-Bookkeeper’s
Report: The CSB MM has a balance of $131,586.36 We have different note
payments coming up. Joe had a question on the John B. Whiton invoice and Deb
had a question on the cost of granite for Lions ball diamond and the gravel
added to MBL. Lee Ann indicated that the LCPD website needs serious updating.
Christina suggested that the LCPD needs a Facebook page.
*A motion by Roger Schamberger and seconded by Deb Dietz
to authorize Christina to develop our “Facebook” page and to authorize Deb to
research individuals to create a new and better website. Pass 3/0
Maddie is starting volleyball
and then school. Chelsea is available to fill the fall office hour’s contingent
upon her HCC class schedule. We discussed GASB34 and getting this completed.
Sylvia has the parks and buildings divided in her notebook and ready for
valuation. Sylvia discussed insurance coverage and will email the date and time
of our inventory-valuation self audit.
Christina Edler-Superintendent
of Recreation Report: The canoe-kayak races went well. Jimmy buffet Day had a
good event, but low attendance because of weather. MIP attendance: Bill
Dietz-115; Rische Family-215; Tricia Vandenburgh-160; bluegrass Express-225;
Michelle and Luann-140; Sunshine Band-70. Profit from Pec River fest $2,114.00
½ to FPRF. Catfish tournament 8/15/09. 5K and Bike Tour coming up---Christina
needs volunteers. We discussed getting volunteers through school, having a
Kiddie Tractor Pull next year and Mother-Son events.
Jim Noller, Food Court
Coordinator’s Report: Jim said that there is a definite weekly pattern in food
sales. The employees working at Jimmy buffet did a great job. The coil in the
food Prep table is bad and has a minor leak.
*A motion by Roger Schamberger and seconded by Deb Dietz
to fix the Food Prep unit at the end of the season. Pass 3/0
Jim discussed moving the
Mini-Golf flags off of Bank Street. The backsides of the Mini-Golf waterfalls
need mulch this fall. We discussed the many options for an AED unit. Jim will
bring the fire Departments unit to the next meeting to look at.
Sue Myers – Splash Land
Manager’s report. Jimmy Buffett went well and water polo went great. Steve
Spyrison bought water polo caps and asked if e would consider having a couple of
tournaments as fund raisers for newer/better equipment in 2010—YES! Poison ivy
near Food Court needs to be removed. Pool numbers are down from the record cold
July.
Dan Brinkmeier – Superintendent of Parks Report: The
Lions Shelter house is ½ painted. We need to come up with a picnic table
replacement program. The water tower needs to find a new home. We discussed
the “Fall Zone” material around the swing sets and the Dodds-South pole
padding. We discussed the 997 zero turn mower and the cost of upgrading to a
side discharge vs trading.
*A motion by Roger Schamberger and seconded by Deb Dietz
to trade the John Deere 997 zero turn mower in for a new 997 zero turn mower and
60” side discharge deck from Freeport Lawn and Leisure with either an extended
warranty or transferring the existing extended warranty to the new unit. Pass
3/0
We discussed trading or upgrading the Gator next year.
Roger Schamberger’s Report:
Discussed sending a letter to area taxing bodies for a black box ad meeting and
publication coordination. We discussed the Windmill Farms EAV added to our tax
base. MDL needs the wiring finished. We discussed researching permanent pit
toilets for both landings as a cost savings over the rentals. The formal
dedication date for MDL will be Saturday, October 10, 2009 at 12:00 (noon). Jim
Sacia has committed to the date. We will invite other speakers and local river
enthusiasts. This is the same day as our Fall Flotilla.
Deb Dietz Report: No report.
Sylvia Vehmeier Report: Duane
Robieson submitted a letter requesting payment for his broken windshield.
Sylvia will forward to I.P.A.R.K.S. We need to obtain MVR on employees driving
LCPD equipment for the file. We really need to get going on the GASB-34
information including power tools and items with a serial number. Sylvia is
coordinating a meeting with Ms. Diane Banta from the National Park Service for
help with the Le-Aqua-Na recreational Trail. A preliminary trail commission
needs to be formed with Stephenson County and the Village of Lena.
Joe Green’s Report: The letter submitted by our county
highway engineer was forwarded to Adam Holder of Fehr-Graham Associates for a
plan of action. MDL-Set final grades $500.00, $700.00 for as-built plans.
MBL-$2,580.00 for entrance work planning and permitting. Joe and Roger will
meet with Adam on revising this work.
Hilary Rogers – Aquatic Director’s Report: No Report.
*A motion by Deb Dietz and seconded by Roger Schamberger
to continue this meeting on Monday, August 24, 2009 at 6:30 pm. Pass
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
September 2009
The minutes
of this meeting will be available after approval at the following board
meeting.
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
October 12, 2009-Minutes
The regular monthly meeting was
called to order by President Joe Green at 6:30 pm. Those present at roll
include: Joe Green, President; Brian Keeffer, Treasurer; Roger Schamberger,
Secretary. Staff present: Lee Ann Brinkmeier, Bookkeeper; Dan Brinkmeier,
Superintendent of Parks; Christina Edler, Superintendent of Recreation. Absent
at roll: Sylvia Vehmeier, Vice-President (excused); Deb Dietz, Advisor
(excused). All notices were published in accordance with the Open Meetings
Act.
Our next regular will be Monday,
November 9, 2009 at 6:30 pm at the LCPD offices.
*A motion by Brian Keeffer and
seconded by Roger Schamberger to approve the September 14, 2009 minutes as
presented. Pass 3/0
Christina
Edler-Superintendent of Recreation Report: The Fall Flotilla had 15 paddlers,
which was a great turn-out considering the frosty weather. There were
approximately 50 in attendance at the MDL dedication. Senator Bivins and
Representative Sacia spoke. We will send Thank You letters to each. Past board
members were: Butch Polhill, Jim Arnold and Dennis Bussian. Rebecca from the
Freeport Park District called and asked about coordinating a bus ski trip in
February. Christina announced her resignation. She indicated that her time was
being consumed with her full time job and family. We will miss Christina and
the dedication that she had for the LCPD. Thank You for doing a great job!
Dan Brinkmeier – Superintendent
of Parks Report: We discussed the picnic table estimate from Kay Park
products. We will hold this decision until the November meeting. The Sound
system was inventoried by Joe Smeck and Larry Roberts. E needs a case able to
hold a 20” x 17 ½ x 4 amplifier. The AED units are here and we need to
determine a suitable weather proof cabinet for Dodds and Lions. Dan suggested
training on these units for familiarity. We discussed the pool roof leak and
asking Superior to go through the pool heater. OK. Roger submitted a grant to
the IDOPH for ½ of the cost of one AED unit. Dan would like to move the
kiosk-water tower out and soon. The leak/chimney has been repaired. Dan asked
about painting the wading pool-OK. The Mini-Golf pond leaks are fixed, but
there still may be an issue with the water falls and piping. Dan is working on
the pool shrinkage cracks, which will be routered, caulked with paintable caulk
and painted.
Lee Ann
Brinkmeier-Bookkeeper’s Report: Lee Ann presented a request from Pat McCarthy
of O’Connor, Brooks Co.
*A motion
to adopt a resolution authorizing our accounting firm and C.P.A. permission to
internally transfer fund balances within the levy accounts was made by Roger
Schamberger and seconded by Brian Keeffer. Pass 3/0
Pat is
suggesting that we consider changing bookkeeping software from Quick Books to
Peach Tree. Lee Ann suggested that we wait until the dust settles on our change
over and consider this at a later date. The GASB34 inventory was presented.
This can be added to. We discussed the IDNR reimbursement check and preparation
for paying outstanding note balances off. Roger asked Lee Ann to bring a loan
balance payoff and MM/checking balance to the November meeting.
Treasurers
Report: No Report
Roger Schamberger’s Report:
Roger asked Lee Ann to prepare and send the shelter house reservation letter out
with returns due in early December. Roger also asked Lee Ann to check the
calendar on the Truth-In-Taxation Hearing publication date, Tentative Levy and
Levy adoption dates, times and public notices. We discussed projects that would
qualify for funding assistance through the Illinois Capital bill. Some that
came up were: Dodds Park-New playground, new restroom. Lions Park-new concrete
ice rink. Roger asked for other items that may be funded up to 75% by this
program. Roger will draft an ad for publication in hiring a replacement for
Christina. We discussed hauling and placing the concrete blocks donated by
Fischer Redi-Mix to MBL for floodway protection. OK to get them in place this
Fall.
*A motion
by Brian Keeffer and seconded by Roger Schamberger to adjourn this meeting.
Pass 3/0
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
November 2009
The minutes
of this meeting will be available after approval at the following board
meeting.
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LENA COMMUNITY PARK DISTRICT
Regular Monthly Meeting
December 14, 2009-Minutes
Submitted
for approval
The regular monthly meeting
was called to order by
President Joe Green at 6:32
pm. Those present at roll
include: Joe Green,
President; Sylvia Vehmeier,
Vice-President; Brian
Keeffer, Treasurer; Roger
Schamberger, Secretary; Deb
Dietz, Advisor. Staff
present: Lee Ann Brinkmeier,
Bookkeeper; Dan Brinkmeier,
Superintendent of Parks;
Sarrah Terhune,
Superintendent of
Recreation. Absent at roll:
-0-. Guests: Jim Arnold,
Keith Windross, Ed Kline,
Lynn Howe, ???, Larry
Roberts (6:40 pm), Bob
Lindquist (7:48 pm). All
meeting notices were
published and posted as
required by the Open
meetings act and PTELL
(Black Box ad.)
The Agenda was modified to
include the
Truth-In-Taxation Public
Hearing which was held prior
to Public Participation.
This hearing was published
in the December2, 2009
Shopper’s Guide. The
Truth-In-Taxation Hearing
closed at 6:40—No
participation or questions
by public.
Our next regular will be
Monday, January 11, 2010 at
6:30 pm at the LCPD offices.
Deb discussed the July 2009
minutes as it relates to the
MBL fishing pier donation.
*A motion by Brian Keeffer
and seconded by Sylvia
Vehmeier to approve the
November 9and 23, 2009
minutes as presented. Pass
4/0
Lee Ann
Brinkmeier-Bookkeeper’s
Report: Lee Ann indicated
that there was approximately
$203,000.00 in CSB MM and a
smaller amount in CSB
Checking. Deb inquired if
the $1,800.00 Menard’s bill
was the same as last month.
Lee Ann indicated that it
was the same report. Deb
also inquired about the
Don’s Johns. They are not
being charged to the LCPD.
The owner had an injury and
may not pick them up.
Sarrah Terhune –
Superintendent of
Recreation: The F/SCCVB info
was sent to them on time for
the 2010 Visitors Guide. The
“Breakfast in the Village”
marketing info was provided.
There will be an
Informational Ice
Skating/Hockey Clinic on
12/19/09 @10:00 am at the
Lena Legion Home. Winterfest
and Teen Ski trip were
discussed. Family Skate
nights will be 1/15/10 and
2/5/10. Sarrah is working on
Summer 2010 program. Several
new program ideas were
introduced. Co-Ed Volleyball
is being considered (Next
Fall is earliest for school
facilities). LCPD uses the
schools on Wednesday nights.
Cubs ball game trips are
being planned. 7/24, 6/19,
and 7/3 or 7/17 are choices
in order. Other trips
include: Chicago Flower and
garden Show, Chicago
shopping and trip to John
Deere in Moline. Sarrah
inquired about joining IPRA.
*A motion by Roger
Schamberger and seconded by
Sylvia Vehmeier to pay for
Sarrah’s membership in IPRA.
Pass 4/0
Brian Keeffer – Treasurer’s
Report: The Finance
Committee used the previous
2 years to develop a new
budget. Brian discussed the
recent Debt Certificate,
which did not have a call
feature, but was changed by
LSB to offer one. We
discussed placing funds in a
CD, etc. The Finance
Committee will meet Jan 5,
2010 @7:00 pm. Joe asked Lee
Ann for a copy of Quick
Books from the beginning on
CD.
*A motion by Roger
Schamberger and seconded by
Brian Keeffer to adopt our
levy for fiscal year 2009
through 2010. Roll call: Yea
– Dietz, Green, Keeffer,
Schamberger, Vehmeier. Nays:
-0-
Deb Dietz Report: Deb has a
correction on the Gifts and
Memorials recognition
program – Pierce should be
Price. Deb asked about
cutting off playground
lights and landing lights.
Dan had already taken care
of this. Deb presented a
petition circulated from the
restaurant. Deb received (2)
calls about MBL and cutting
trees along river will cause
bank erosion. (Trees are
along “Dead Water” not river
channel). The other call
concerned bank pole
placement. Volunteer mowing
of MBL was discussed. Deb
was researching the
anonymous donation of
$2,700.00 and memo line
clarification. Roger will
take care of this.
Roger Schamberger’s Report:
Roger had discussed the VOL
police coverage invoice with
Mayor Bergman. A letter was
sent and it is being
discussed at their meeting
tonight. We sent a Thank You
letter to Acciona for radio
coverage for the Summer of
2009. Roger will file the
2009-2010 with County clerk,
Vici Otte, tomorrow.
Bob Lindquist spoke on
stretching our money.
Dan Brinkmeier –
Superintendent of Parks
Report: Dan discussed
playground edging around
swing sets. Dan indicated
that their winter work was
tapering off.
*A motion by Roger
Schamberger and seconded by
Brian Keeffer to adjourn to
Executive Session for the
purposes of discussing
personnel. Pass 4/0
The contents of executive
session were recorded and
not subject to audit.
*A motion by Deb Dietz and
seconded by Brian Keeffer to
adjourn to regular session.
Pass 4/0
*A motion by Brian Keeffer
and seconded by Sylvia
Vehmeier to adjourn this
meeting. Pass 4/0 End 8:16
pm
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