2008 Meeting Archive

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

January 14, 2008

The regular meeting of the Lena Community Park District was called to order at 6:30 P.M. by President Joe Green. All meeting notices were posted for meeting. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Roger Schamberger, Secretary; Brian Keeffer, Advisor. Staff present: Steve Wollny, Executive Director; Lee Ann Brinkmeier, Bookkeeper. Absent at roll: Dennis Bussian, Treasurer (excused). Guests: Bridgette Stocks from Fehr Graham Associates, Mike Thill and Glen Carlson, Lena Lions Club

Mike Thill and Glen Carlson, Member of the Lena Lions Projects Committee came to discuss adding an addition onto the Lions Park shelter house. This addition would provide similar amenities as that of the Polhill Park shelter house. The addition would be located on the northeast corner. The projected cost of materials and labor are around $28,500.00 +/- The LCPD Buildings and Grounds Committee will meet to determine funding from LCPD. The Lions have a maximum of $10,000.00 allocated for this project. We need to get copies to the representatives from the Lena Lions Club in the very near future.

We discussed having Glen Carlson complete a Narrative Appraisal for the IDNR-OSLAD Grant for the Dodds Park expansion. He would be happy to.

The next meeting will be a continuation of this meeting on Monday, February 11, 2008 at 6:30 pm at the LCPD Offices.

Roger and Joe met with Dan Dick of the local Boy Scout Troop on Thursday, January 3, 2008 regarding the details that would be his Eagle Scout project. Dan presented his ideas on ways to improve Schudt Park in Waddams Grove. Some of the proposed improvements include: Painting flag pole, grill, flowers to be planted, basketball court (concrete), Improve home plate, pitchers mound and sod cut base lines, improve horseshoe pits and basketball hoop. He would also fill in pot holes outfield. Sod cutter will be provided by LCPD, as well as, limestone and grass seed.

*A motion by Mark Jordan and seconded by Brian Keeffer to accept the minutes of December 10 and 17, 2007 as presented. Pass 3/0

Treasurer s Report: Lee Ann Brinkmeier, Bookkeeper s Report: Lee Ann indicated that there were several missing invoices. Roger mentioned that we need to find/order the stamp that was used years ago that indicated: Date received, account/levy to bill to, reviewed by, cap. Imp. Project, Park being billed to. We reviewed and discussed account balances. Bob Carlisle will go through the accounts with Lee Ann in the near future. Roger, Joe and Dennis will be renewed on Sam s card. W-2 and 1099 will be ready by EOM. Employment apps will be included in W-2 s. The petty cash fund is fixed. Discussed phone bill. Net income is low.

*A motion by Roger Schamberger and seconded by Brian Keeffer to pay bills of $7,025.30. Pass 3/0

Steve Wollny, Executive Director s Report: Carol Heinrich inquired about a phone at the Activity Center; We need a First aid kit there too. OK. Wendell Kerr asked if he could include Trail work days in Summer 2008 Program. - OK. Working on Cubs ball game with Dennis. Steve left to help group installing liner at ice rink.

Scott Olberding, President of the Lena Sports Association entered the meeting. Scott was helping set-up the ice rink. We updated Scott on the IDNR-OSLAD Grant.

Bridgette Stocks, Community Development Coordinator from Fehr-Graham Associates presented the final 07-2008 LCPD Master Plan. Bridgette went through each section noting details and comments. Bridgette did an excellent job in compiling community input and detailing proposed improvements. Our new Master Plan will be used to support future grant applications and improvements.

We discussed the IAPD/IPRA 2008 Conference Jan. 24-26 in Chicago. Bridgette invited the Board to attend and join them for dinner. No one was able to attend.

Lee Ann discussed mailing and stamps. Jim Arnold has been working on computer. Lee Ann s computer needs an upgrade.--OK to do

We discussed the McConnell Bobtown Landing Project. The Stephenson County Board will meet on Wednesday, January 16, 2008 at 6:30 pm at the Stephenson County Courthouse. This project will be voted on and was laid over from 12/12/07 meeting. Roger and Joe will represent the LCPD at this meeting. Roger Anderson, Steve Shippy, Tom Furray, Bill Scheider, Joe Ginger, Lee Butler and Byron Smith have and will be serving as a Steering Committee for this project.

We discussed the re-financing of short term debt, capital projects and our current grant status. Steve and Roger complied information in spread sheet form for review. This information revisited the data prepared by Dave Phillips of Speer Financial. We will discuss these and make a recommendation soon.

*A motion by Mark Jordan and seconded by Brian Keeffer to adjourn this meeting. Pass 3/0

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LENA COMMUNITY PARK DISTRICT

Continuation of Regular Monthly Meeting

February 20, 2008

The continuation of the regular meeting of the Lena Community Park District was called to order at 6:30 P.M. by President Joe Green. All meeting notices were posted for meeting. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Brian Keeffer, Advisor. Staff present: Steve Wollny, Executive Director. Guests: Dave Phillips, Senior Vice President of Speer Financial.

The Statement of Economic Interests forms were received and filled out by each Board member. Roger will return them to Ms. Vici Otte, County Clerk, tomorrow.

Dennis Bussian s Report: Dennis gave his opinion on long and short term funding. Dennis left the meeting for another meeting.

Next meeting will be Monday, March 10, 2008 at 6:30 pm at the LCPD offices.

Public Presentation. No one from the public attended/commented.

We discussed Carol Heinreich's exercise class and how her attendance has been. We will discuss a fee structure at the March meeting.

Mr. Dave Phillips, Senior Vice-President of Speer Financial attended our meeting to discuss funding structures for Board consideration. Mr. Phillips presented three funding models as examples. These funding models would be used for debt service on capital projects. Interest rates are at a historic low with the Federal Government anticipating a 94% chance of lowering rates during their meeting the week of March 3, 2008. Mr. Phillips gave examples of the benefits of each model and answered Board questions. Mr. Phillips left the meeting.

We discussed upcoming projects that require a match in funding from the LCPD, projects needing ADA and site access changes outside of grant, possible new capital projects, and so on. Brian stressed the need for a defined budget and the perception that we are plowing ahead . Joe reviewed previous year budget examples and asked the Board to finalize our direction at the March 10 meeting.

Steve Wollny, Executive Director s Report. Summer employment and volunteer ads are running. We received an application for an individual that may be a candidate for Program Director. New shelter house rental discount coupon. No one showed from the general public for shelter house rental. Steve is working on the 2008 Summer Program. Steve is reviewing employment needs and areas where reductions can and should be implemented. The new copier Is up and running. Pat Brown is adamant that the Activity Center rent be doubled from its current rate. This rate was agreed upon by her husband Don last fall. Anyone with question can call Pat. Steve will review budget formats.

Roger Schamberger s Report: Mr. Glen Carlson has completed the Narrative Appraisal required for the Illinois Department of Natural Resources (IDNR) Open Space Land Acquisition and Development (OSLAD) Grant for the Dodds Park expansion. Steve will coordinate a meeting with Ms. Shirley Dick, land owner and the Buildings and Grounds Committee. Steve will set-up an interview for the Program Director position too.

Brian Keeffer s Report: No report.

Mark Jordan s Report: No report.

*A motion by Roger Schamberger and seconded by Brian Keeffer to adjourn this meeting. Pass 4/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

March 10, 2008

The regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Brian Keeffer, Advisor. Staff present: Steve Wollny, Executive Director; Lee Ann Brinkmeier, Bookkeeper; Christina Edler, Program Director. Guests present: Glen Carlson and Mike Thill, Projects Committee from Lena Lions Club; John McNeil, Sales Representative from Big Radio.

*A motion by Mark Jordan and seconded by Dennis Bussian to approve the minutes of the February 11 & 20, 2008 meetings as presented. Pass 4/0

John McNeil of Big Radio presented a $1,200.00 (200) ad package for our consideration. These could be spread over their (5) stations and give our events better coverage. The Board will consider these and work with Christina on her recommendation.

Mike Thill and Glen Carlson of the Lena Lions Club indicated the Lions Club would contribute $10,000.00 towards an addition to the Lions Park shelter house. The plans would need some revisions. They asked if they could start a fund raiser on behalf on the LCPD to offset additional funding that is needed. They did not want the role of Contractor, but could organize volunteers to work on different aspects of the construction.

Lee Ann Brinkmeier Bookkeeper s Report: Please note that today is Lee Ann s birthday and the Board and guests sang Happy Birthday to Lee Ann. Happy 50th.

*A motion by Roger Schamberger and seconded by Brian Keeffer to provide the Lena-Winslow Post Prom Committee with the same items as was supplied in 2007. Pass 4/0

Account balances: CSB-MM $48,115.01, CB-CD $50,000.00. CSB Checking We discussed stale payroll checks from 2007. Lee Ann will call the few that are outstanding. The Food Court gas bill was high. Steve will check on insulation and thermostat setting. Bob Carlisle will meet with Lee Ann after April 15, 2008. Lee Ann reviewed account balances, P/L statements, YTD comparisons, new and different account summaries and bills to be paid. Lee Ann asked if the February abatement was filed. Dennis reported that he took the information to Flo at Vici Otte s office for filing. Lee Ann provided a Quick Books budget format for consideration.

*A motion by Dennis Bussian and seconded by Roger Schamberger to pay for Lee Ann s Quick Book class at HCC this Summer. Pass 4/0

Carol Heinrich entered the meeting. Carol discussed the status of her exercise classes. Participation varies, but has been well received. The only problem was the door lock being froze.

*A motion by Roger Schamberger and seconded by Dennis Bussian to charge Carol $1.00 per participant in-district and $2.00 per participant out-of-district per session. Pass 4/0

Brian Keeffer No Report.

Mark Jordan s Report: Mark inquired if the Horseshoe League could be promoted on our website. Steve/Christina will ask Jim Arnold to do this.

Roger Schamberger s Report: Roger introduced Christina Edler to the Board. Christina is our new Program Director. We need to advertise for and hire a Food Court Manager. Steve found the rubber stamp for identifying accounts/levies on incoming invoices. No we need to use it!! The McConnell Bobtown Landing is finally coming to a great end. The paperwork with Stephenson County has been signed by County Board Chairman John Blum. We will be closing on this in the next couple of days. The title work, legal description, easements and right-of-ways are all in place. Attorney John B. Whiton will record the deed. Roger spoke with Newt Marine Service about a ramp donation for a floating dock t MBL. Roger will fill out the necessary dock applications with the appropriate agencies to install a new dock at MBL. The Rafter s restaurant donated dock positioning poles to the LCPD. We discussed the update on acquiring property from Ms. Shirley Dick for Dodd s Park expansion. The Building and Grounds Committee met with Shirley on February 27, 2008. We discussed working with the Depot Stove Gang on their 21st Annual Show and Swap Meet in 2009. Brian mentioned that Junior High Principal, Mark Kuehl, indicated that someone made deep ruts just off of the front walk at the Junior High during the Train Show.

*A motion by Roger Schamberger and seconded by Dennis Bussian to co-sponsor the Depot Stove Gang Train Show in 2009. Pass 4/0

We discussed: The Bunny Hop event and how it is sponsored. Is it a LCPD event or are we helping sponsor this The Lena Community Park District, Village of Lena and Lena Business and Professional Association s joint effort to build and participate in a kiosk to promote Lena is coming together. This has been in the works for nearly 2 years. The tower, base and information unit are roughed in. The base finish and final finish are next. The cost of building this is being split between the three groups. The annual cost of leasing placement location at the Freeport/Stephenson County Convention and Visitors Bureau is as follows: LB&PA $1,500.00, VOL $1,000.00, LCPD $500.00. This is a reminder. We will discuss debt certificates at a later date. The NWIAPR meeting is March 20, 2008 in Rochelle Roger and Joe will be going. The Pecatonica River Watershed Summit is March 29, 2008. Roger is registered to go. The Farner-Bocken Food Show is April 19-20, 2008 in Des Moines. The National restaurant Association Conference is t McCormick Place and is in May. Roger is registered to attend May 20, 2008.

Dennis Bussian s Report: Dennis provided a modified version of the 2008 Ball Diamond Committee s report for guidelines by all ball teams. This will be updated and distributed to the Leagues. Dennis discussed Tax Anticipation Warrants.

*A motion by Dennis Bussian and seconded by Mark Jordan to adjourn to executive session. Pass 4/0

The contents of Executive Session are sealed and not subject to audit.

*A motion by Roger Schamberger and seconded by Brian Keeffer to adjourn to regular session. Pass 4/0

Mark discussed changes in menu at Food Court. Discussed Pool Pass and possible discount combinations. Mark discussed tax included vs. not included at Food Court. He also brought up ways to promote Food Court and Mini-Golf. Claire Smunt of Lily Pad Gardens provided a good list of suggestions for better promoting our facilities. This was distributed and will be discussed later.

Steve Wollny Executive Director s Report: We Summer employment ads are running and aps are still coming in. We discussed the Food Court Manager position. The 2008 Summer Program is being finalized. Printech of DeKalb has the lowest price.

*A motion by Roger Schamberger and seconded by Mark Jordan to have 8,000 Full Color programs printed at Printech. Roger will be donating $250.00 to offset printing costs. Pass 3/1

We discussed the Cubs vs. Atlanta game. The Village has increased the hourly rate from $17.00 to $20.00 per hour. No action taken. We discussed the Splash Land recirculation pumps. Joe indicated that this was a maintenance item and that we would R/R them and he would assist. We should nickel plate the impellers. Two martial art classes are beginning. The Beacon Ballfield s Co. order will be in on 3/18/08 at Freeport. The Le-Win Schools did not order. The $500.00 from IPARKS safety is approved and material is ordered. The sidewalk in front of the pool needs replacement. We need new pool loungers. Ms. Shirley Dick submitted a letter to the LCPD on her position on the land sale. Roger will send a response to Shirley.

*A motion by Roger Schamberger and seconded by Brian Keeffer to accept the Personnel Committee s wage recommendations for fiscal year May 1,2008-April 31, 2009. This report reflects the Illinois minimum wage increases determined by our Governor. Wages will become effective during the first full pay cycle nearest May 1, 2008. Pass 4/0

Dennis Bussian resigned as Commissioner, effective immediately, sighting personal reasons. Dennis will be missed and served 9 years as Commissioner. The President will appoint a replacement.

*A motion by Roger Schamberger and seconded by Mark Jordan to continue this meeting on Monday, March 24, 2008 at the LCPD offices at 6:30 pm. Pass

LENA COMMUNITY PARK DISTRICT

Continuation Meeting

March 24, 2008

The continuation of the March 10, 2008 regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Roger Schamberger, Secretary; Brian Keeffer, Advisor. Staff present: Steve Wollny, Executive Director. Absent: Mark Jordan, Vice President.

*A motion by Roger Schamberger and seconded by Brian Keeffer to approve the minutes of the March 10, 2008 meeting as presented. Pass 3/0

*A motion by Roger Schamberger and seconded by Brian Keeffer to approve the payment of bills that were presented at the March 10, 2008 meeting. Pass 3/0

We discussed a possible a possible appointment to the Board of Commissioners to fill the position recently vacated by Dennis Bussian. Joan Humphrey has expressed a desire to serve on the LCPD Board. President Green made the recommendation to appoint Ms. Joan Humphrey to fill the vacated position for the remainder of the term.

*A motion by Roger Schamberger and seconded by Brian Keeffer to move our meeting nights to the first Thursday of the month pending the acceptance of the Commissioner position by Ms. Humphrey. Pass 3/0

Steve Wollny Executive Director s Report: We reviewed the employment applications. Ads are in place for the Food Court Manager position. Marlea Goebel of Farner-Bocken, Inc. will be meeting on Wednesday, April 2, 2008 at 9:00 am to review the Food Court menu, price changes, menu changes, menu mention program, etc. The Summer 2008 program is ready for review. We discussed the sidewalk in front of the pool. It needs replacement. The maintenance staff can complete this. We will be ordering 8,000 programs with 7,000 being sent by mail.

*A motion by Roger Schamberger and seconded by Brian Keeffer to accept the Shopper s Guide rate of $889.00 to mail (stuff) 7,000 Summer Program for distribution in Lena, McConnell, Winslow, Cedarville, Orangeville, Kent, Pearl City, Eleroy, Warren, Stockton, Nora. Price is 12.7 cents each. Pass 3/0

Brian Keeffer s Report: The Le-Win Schools have mound clay, etc left over from previous years. Brian will coordinate the Dodd s ball diamond clean-up and pre-season prep. Brian will talk to Matt Wagner about trimming the trees, etc. at the Dodd s batting cages.

We discussed the Lena Lions offer of $10,000.00 for improvements at Lions Park shelter house. The present Board is favorable with completing the project, but would like to defer a final decision until the entire Board can be present.

Roger Schamberger s Report: Roger presented a project budget for McNeil s Damascus Landing, McConnell s Bobtown Landing, Dodd s Park playground & restroom, capital improvement debt repayment, Le-Aqua-Na Trail Commission, Trail Development, and short term note refinancing. We discussed the Depot Stove Gang annual event and need to meet with the Le-Win Schools to develop a contract for the 2009 show. We discussed the Dodd s Park expansion and follow-up letter sent to Ms. Shirley Dick. We discussed Clair Smunt of Lily Pad Gardens interest in developing programs, events, etc. to better promote our facilities and programs. We will ask Claire to help us get these things going. Mark Jordan had similar interests at our earlier meeting. Roger asked Steve to coordinate a total park clean-up day on a Saturday. We will schedule in early-mid April. Steve will check with school on this as well. The school typically furnishes 20+ students. We discussed providing a sidewalk/path from Briarwood Lane in Parkside s subdivision to Lions Park. This would access the park near Ryan Stockton s house. The Village of Lena is working on a storm sewer, potable water solution for the water retention issues at Lions Park. We have not heard anything from the Village. Steve will check on this

Joe Green s Report: Joe discussed funding and projects and consideration for getting going on these. Brian mentioned that he may have source for borrowing dump trucks. Way to go Brian. Joe will work on removing the pool lift and filter pumps for getting them rebuilt, etc. We will do this ASAP.

We will invite Claire to our next meeting to discuss implementing her ideas and plans to better utilize our facilities. Roger had an orientation with Christina Edler, Program Director on Saturday, March 22, 2008. We discussed special events, bus tours, programs, Activity Center and soon.

The next regular meeting of the Lena Community Park District will be on Thursday, April 3, 2008 at the LCPD Offices at 6:30 pm..

*A motion by Brian Keeffer and seconded by Roger Schamberger to adjourn the meeting. Pass 3/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

April 3, 2008-Minutes

The regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Mark Jordan Treasurer; Joan Humphrey, Treasurer; Roger Schamberger, Secretary. Staff present: Steve Wollny, Executive Director; Lee Ann Brinkmeier, Bookkeeper; Christina Edler, Program Director. Guests: Jim Arnold, Tyson Terhune, Village of Lena, Intern. Absent: Brian Keeffer, Advisor.

*A motion by Mark Jordan and seconded by Roger Schamberger to approve the minutes of the March 24, 2008 meeting as presented. Pass 3/0

Jim Arnold. Jim is upset with the direction that Board is taking. Jim had questions on the expansion of Dodds Park and where we are with Ms. Shirley Dick. Jim had questions on the land acquisition vs. maintenance costs etc.

Lee Ann Brinkmeier - Bookkeeper s Report. Account balances: CSB-Checking $576.18; CSB-MM $36,659.30; CB-CD $50,000.00 + int. being transferred to CSB-MM.

Sue needs to prepare an annual pool report. We need a count on pool passes compared from year to year. Lee Ann reviewed the year to year and monthly book reports. Mark discussed the unusually high pool gas bill. The new wage scale is typed up.

*A motion by Roger Schamberger and seconded by Mark Jordan to approve the payment of the bills due in April. Pass 3/0

Joan Humphrey s Report: No report.

Mark Jordan s Report: No report.

Roger Schamberger s Report. We discussed the adding of lights at Dodds Park. The lights have been rotated by the wind and we need to secure them in place. This could be done by Staff with the rental of an aerial boom unit. We should consider the addition of the lights at the same time. The lights would include changing out the fuse boxes to breakers. No action taken.

Joan had questions on the Bunny Hop sponsorship.

Sue Myers Splash Land Manager s Report: Sue s report was submitted in writing and includes list of employees recommended for employment during the 2008 season. Steve will meet with Sue on employee recommendations and concerns on number of Staff needed to operate pool. Pool will be cleaned up first week in May and be ready for fill. (Note: Talk to Roger on inlet settings!!!) Chemicals will be shipped from Pool Mart soon. Muratic Acid and Tri-Chlor (liquid chlorine ) should arrive just before filling pool. Steve vs. Sue to CPO class No action taken. Hilary & Sue will meet 4/10/08 to go over registration

Steve Wollny Executive Director s Report: We reviewed the employment applications. Jim Noller is helping us at the Food Court. Ads are running for the Food Court Manager s position. The Le-Win Schools are running ads for the Food Court Manager position. No to baseball ads.

*A motion by Roger Schamberger and seconded by Mark Jordan to keep the Inter-governmental agreement, with the Village of Lena, for police officer coverage at $2,000.00. Pass 3/0

The filter and lift pump motors and pumps were pulled and sent to PDC for re-building yesterday. Should be ready in 1 weeks. Steve will get new gaskets. Jim Arnold may donate bolts. The Lions ball diamonds lights were turned on. This may affect our hourly demand. Steve said that testing should be done one pole at-a-time in-order to reduce demand rate. 3 Friends of the Park ads not yet paid. (Note-We need to revise the FOP Sponsor Board at Staples.) Orangeville is purchasing (4) Mini-Golf Pool packages. We will donate (1) to Post Prom Committee. We may have a group from the High School clean-up parks tomorrow. Steve will look for old pool license in-order to secure a new one.

Christina Edler Program Director s Report: Christina will get 50+ color copies run for Cubs baseball game event. Christina will develop a checklist form for the permits required for each event.

Joe Green s Report: Joe discussed his meeting with Dan Dick on his Eagle Scout project. Dan will try to get M&M Concrete to help with concrete basketball pad. Mark will help with horseshoe pits. Tree trimming and sod cutting scheduled for Saturday, April 19, 2008. Joe asked Steve to ask Dan Brinkmeier to help with that. Flag pole needs painting. Dan Dick will have 5-10 people helping him. The LCPD needs to pick-up sod cutter and have one load of limestone delivered.

Port-a-Potties need to start arriving on or after May 1, 2008.

Jim Arnold will place the Summer 2008 Program on the LCPD s website via link to another website. We discussed placing sign-up on-line. We will work on this for the 2009 Summer Program. These forms are color coded and would require a new form(s).

Mark Jordan discussed sign-up & pass combinations for better deals. Mark will meet with Claire on developing events, etc. around Mini-Golf, Flowers, Vegetation, etc. Mark & Joan will work on pass combination incentives.

Tyson Terhune, Intern from the Village of Lena is working on the In-Town bike routes, connecting bike routes and links to the Lena Koa, Lake-Le-Aqua-Na and to Jane Addams Trail. The bike routes/trails were a high priority on our Master Plan and the Village of Lena 20/20 report. A trail commission will be considered in the future. Tyson developed a brochure for hand-outs.

The next regular meeting of the Lena Community Park District will be on Thursday, May 1, 2008 at the LCPD Offices at 6:30 pm..

*A motion by Mark Jordan and seconded by Roger Schamberger to adjourn the meeting. Pass 3/0

LENA COMMUNITY PARK DISTRICT

Continuation Meeting

April 10, 2008-Minutes

The continuation of the April 3, 2008 regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Joan Humphrey, Treasurer; Roger Schamberger, Secretary; Brian Keeffer, Advisor. Staff present: Steve Wollny, Executive Director. Guests: Claire Smunt, Lily Pad Gardens & Nursery. All meeting notices were posted in accordance with requirements prior to the meeting.

The next regular meeting will be Thursday, May 1, 2008 at 6:30 pm at the LCPD offices.

Claire Smunt of Lily Pad Gardens and Nursery presented numerous opportunities to promote our Mini-Golf. The Mini-Golf course has a huge variety of flowers that typically start blooming now through Memorial Day. The Mini-Golf opens at the time when the flowers have stopped blooming. There are over 10,000 registered flower enthusiasts in Illinois. Stephenson County has a Master Gardener s Club. Master Gardener s need 60 hours of time to become certified and the Mini-Golf would present that opportunity. There are bus trips, mini-golf, lunch trips that could be scheduled Spring, summer and Fall. Local 4-H Clubs, School Groups and the Kishwaukee College would be target groups for coming. We need sign identification tags, a sign board. We could have candle light golf, (1) handed golf. We discussed using the Monroe Shopping News as one of the advertising sources.

*A motion by Roger Schamberger and seconded by Brian Keeffer to implement the above recommendations and to have Claire work with Christina and Steve on this ASAP. Pass 4/0

Steve Wollny Executive Director s Report: We discussed the Lena Lions Club and their $10,000.00 donation towards an expansion at the Lions Park shelter house.

*A motion by Joan Humphrey and seconded by Brian Keeffer to supply funding as required to complete the proposed project after the $10,000.00 Lena Lions Club donation, fund raising efforts and volunteer labor are used. Pass 4/0

The Big Radio ads will need to be reviewed by Christina and then recommended to the Board for final approval. The Maintenance crew is working hard to catch up on the 1 1/2 month set back from poor weather. Jim Noller is working at helping in the Food Court and Maintenance. The Le-Win Schools may have turned Lions lights on early on Wednesday, April 9, 2088. This could increase our Com-Ed bill by as much as $1,000.00. We discussed the break-in at the concession stands from a couple of years ago. Someone has come forward with names. We discussed the interview for the Food Court Manager position. The Food Court menu will be changing, the fresh air return vents need degreasing. The Farner-Bocken Food Show is April 19-20, 2008 in Des Moines. Someone from the LCPD will be going. The roadways are breaking up. We need to keep an eye on them. Steve will speak with the Village on the Parkside drainage plans. We discussed the addition and straightening of the lights at Dodds park ball diamonds.

Roger will follow up with the individual requesting the reward for the names of the persons breaking into the concessions.

We discussed Capital Improvement Projects, short term debt and repayment of capital projects paid from the general fund.

*A motion by Roger Schamberger and seconded by Joan Humphrey to hire Marcia Thill as our Food Court Manager. Pass 4/0

*A motion by Roger Schamberger and seconded by Joe Green to issue $200,000.00 in debt certificates. Yes 1, No 2, Abstain 1

Joe and Roger will complete the annual park maintenance walk through in the very near future.

Hilary Rogers, Aquatics Director submitted her report in writing. Hilary has a list of potential employees for consideration. Steve will work with Hilary on hiring.

*A motion by Roger Schamberger and seconded by Brian Keeffer to adjourn the meeting. Pass 4/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

May 2008

May 05, 2008 Minutes

The regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Joan Humphrey, Treasurer; Roger Schamberger, Secretary; Brian Keeffer, Advisor. Staff present: Steve Wollny, Executive Director; Christina Edler, Program Director; Lee Ann Brinkmeier, Bookkeeper; Jim Noller, Food Court Supervisor. Guests: Dave Busch, Busch Photos, Jim Arnold. All meeting notices were posted in accordance with requirements prior to the meeting.

The next regular meeting will be Thursday, June 5 at 6:30 pm at the LCPD offices.

Jim Noller, Food Court Supervisors report: Jim discussed the menu chains for 2008 & menu mention program that has been less than profitable in recent years will be replaced. We have a significant amount of left over food in a couple of categories.

Joan Humphrey, Treasurer entered the meeting.

The Lena Sign Shop quoted 30 X 48 signs on PVC @ $100.00-120.00 each. Initial set-up is $200.0-250.00. Local products providing menu support and consumption at the Food Court are: Torkelson s Cheese, Werhane s Dean Foods and Lena Maid Meats. Jim and Steve attended the Farner-Bocken Food Show in Des Moines on April 20. Jim is working on labor costs, food margins, displays, etc.

*A motion by Mark Jordan and seconded by Joan Humphrey to purchase our menu boards from the Lena Sign Shop. Pass 4/0

Dave Busch-Busch Photos. Dave has been a friend of the LCPD for a long time. He has supported our events and taken photos when notified. Dave indicated that the Schools, the Park District, etc. are what brings people to Lena. We need to toot our horn. People don t know the amount of donations and volunteer time that goes into park properties. Dave will make his photos available by: CD, DVD or email. We need to recognize the Volunteers-Send Thank You letters, etc. We agree.

Jim Arnold. Jim Arnold provided an update on the Illinois Open Meetings Act. Steve will publish the new meeting dates in the Shopper s Guide. Jim suggested posting volunteer of the month on our website. Roger will get a list to Jim. Jim will work on the LCPD Foundation this fall. Thanks, Jim!

*A motion by Roger Schamberger and seconded by Mark Jordan to approve the April 3 & 10, 2008 meeting minutes. Pass 4/0

Lee Ann Brinkmeier Bookkeeper Report: We went through all of the reports and discussed the Food Court gas bill. Some of the accounts use a double entry system, which needs to be looked at closer. Lee Ann met with Bob Carlisle, who will be working on our year end audit. Bob will help set-up the May 1, 2008-April 30, 2009 book work. Note: The audit must be filed with the State of Illinois.

*A motion by Joan Humphrey and seconded by Mark Jordan to pay the bills as presented. Pass 4/0

Joan Humphrey Treasurer s Report: Joan prepared an annual budget for consideration and revision. The goal is to 0 out for each month on the budget. The budget is transferable from Quick Books to Excel.

Steve Wollny Executive Director s Report: We received a request from Robert F. Appleman from the IDNR-OSLAD Grant program-Dodds Park expansion. Roger will fax to Bridgette Stocks of Fehr-Graham Associates to file an extension of this contract. Our Aero Internet domain will expire 5/24/08.

*A motion by Roger Schamberger and seconded by Brian Keeffer to extend our domain for (5) years @$25.00 per year. Pass 4/0

Steve & Jim met with Marlea Goebel of Farner-Bocken to discuss menus & margins. They are working on finding equipment. We reviewed Food Court employees. Steve will notify employees.

*A motion by Roger Schamberger and seconded by Joan Humphrey to allow the Le-Win Schools to use Mini-Golf for $1.00 per person May 15-6. Pass 4/0

The Stephenson County Health Department is requiring that both baseball diamond concession stands be licensed. The LCPD will make application and work out the details with Paul. The Cubs baseball game tickets are completely sold out.

*A motion by Roger Schamberger and seconded by Joan Humphrey to donate (4) Mini-Golf coupons to the Beach s Open Golf Tournament. Pass 4/0

Summer Program sign-up is starting Saturday, May 3, 2008. Pool lift & filter pumps will be ready 5/5/08. The Lena-Winslow Girls softball Regional is May 12, 14 & 17. OK to block-off Dodds Park. Pepsi Rep coming 5/15/08

*A motion to renew our membership with the North West Illinois Association for Parks and Recreation (N.W.I.A.P.R.) was made by Roger Schamberger and seconded by Brian Keeffer. Cost $50.00. Pass 4/0

Roger will email NWIAPR meeting in Oregon info to everyone. River Boat dinner cruise. May 22, 2008.

*A motion by Brian seconded by Joan Humphrey to eliminate all Food Court discounts, but retain the Pool pass program. Pass 4/0

Sue Myers Splash Land Managers report: Sue is working on sign-up days May 3, 7 & 10. Sue is meeting with Staff May 17-18. Test chemicals and pool chemicals ordered. Guard suits, shirts & whistles ordered. Letters sent for work permits, tax forms & calendar of events sent to Staff. Registration forms, books & coupons are ready. Lee Ann will make the complimentary passes. Use existing stand for moveable.

Christina Edler Program Director s report: Christina discussed The Big Radio ads and felt that the minimal coverage was not appropriate for boosting attendance at our events. The Music-In-The Park contracts are going out. Christina had questions on time of performances. Sunday nights are around 1 1/2 hours average. Saturday night can start at 6:00 & completed by 10:00. Helene, Maggie & Lee Ann will help with Program sign-up on Saturday. Helene will be helping set-up on Friday night. Christina will be putting the Friends of the Park sponsor board together at Staples. Dave Busch will be included.

Brian Keeffer s Report: Brian discussed changing our ordinances to include leashed pets. Brian will look at the entire ordinance revision package and make recommendations.

Roger Schamberger s Report: Roger asked Lee Ann if she was going to have an employee Public Relations class for District employees. YES!! Roger has all the applications for filing a floating dock permit with the following: Army Corp of Engineers-Rock Island; Illinois Department of Natural Resources-Office of Water Resources; Illinois Environmental Protection Agency; Stephenson County Zoning. OK to precede-No fees for applications. We discussed placing the ADA compliant portable toilet and pop machine on an 8 X 12 concrete pad at MDL.

*A motion by Roger Schamberger and seconded by Mark Jordan to pour a concrete pad and build a security fence and wire as needed at MDL. Pass 4/0

The load of dirt arrived today. We have holes. Steve met with Mayor Bergman to work on the Lions waterway issues. Roger is discussing used floatable docks, as a donation, with Mr. Hank Perdue. We should no more by Memorial Day. Gary Price of the regional Superintendents Office has a gentleman by the name of Derek Holmes whom is qualified through a grant to work 300 hours at no expense to the LCPD. We will be glad to have him. Steve will contact Gary at 238-7453.

We discussed adding lights at Dodds, straightening the light poles and aligning and securing the existing fixtures.

*A motion by Brian Keefer and seconded by Roger Schamberger to add lights, straighten poles and secure fixtures ASAP. Pass 4/0 Brian/Mark will take lead.

We discussed the next step at McConnell s Bobtown Landing. Lumber prices are currently at a ten year low and it may be a great time to get this project moving. We had a 44 ramp donated by Newt Marine Service of Dubuque, 30 flotation barrels donated by Darlington Dairy Supply and (2) 24 dock positioning poles donated by Gary Vehmeier of The Rafters.

*A motion by Brian Keeffer and seconded by Mark Jordan to authorize up to $2,100.00 for the construction and installation of the MBL floating dock. Pass 4/0

Mark Jordan s Report: Can the horseshoe pits have some limestone dumped. YES. The Lions Park log house needs immediate repairs. The plastic furniture needs to be thrown away. We discussed a new restroom at Dodds Park. The porta-potty will be there this week-end.

Joan Humphrey s Report: Roger and I completed the annual park maintenance walk through last night. Joan handed out the needed repairs.

*A motion by Roger Schamberger and seconded by Brian Keeffer to adjourn the meeting. Pass 4/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

June 2008

June 05. 2008 Minutes

The regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Roger Schamberger, Secretary; Brian Keeffer, Advisor. Staff present: Steve Wollny, Executive Director; Christina Edler, Program Director; Lee Ann Brinkmeier, Bookkeeper; Jim Noller, Food Court Supervisor; Rebecca Arnold, Assistant Office Manager. Guests: Jim Arnold; Computer Guru & Website Developer. Absent at roll: Joan Humphrey, Treasurer- (excused). All meeting notices were posted in accordance with requirements prior to the meeting.

The next regular meeting will be Thursday, July 3 at 6:30 pm at the LCPD offices.

*A motion by Mark Jordan and seconded by Brian Keeffer to approve the May 2, 2008 minutes as presented. Pass 3/0

Lee Ann Brinkmeier, Bookkeeper s Report: Lee Ann was presented with $300.00 in cash donations with another $100.00 expected to cover the electrical boxes at MBL. Lee Ann presented the Stephenson County tax distribution schedule. The PTELL levy/bond worksheet, the MBL expenses to date, Pool Pass information, concrete bill for Schudt basketball court, Acrobat update, contact phone sheet info request, NICOR gas sub-contract.

*A motion by Roger Schamberger and seconded by Mark Jordan to pay the Flynn Ready-Mix invoice. Pass 3/0

Lee Ann reviewed all accounts, P/L, year to date, Bob Carlisle is coming for year end and that our appropriations budget needs to be ready by the end of July.

*A motion by Mark Jordan and seconded by Roger Schamberger to give the Stephenson County 4-H Clubs (1) Mini-Golf passes for their Fall raffle. Pass 3/0

*A motion by Roger Schamberger and seconded by Mark Jordan to pay $17,003.63 in bills as presented. Pass 3/0

Steve Wollny, Executive Director s Report: Orangeville HS used the Mini-Golf on June 2, 2008. Both ball diamond concession stands were inspected by the Stephenson County Health Department. Paul will reimburse the LCPD $37.00 X 2. Ben Mayer picked up the Mini-Golf Coupons for the Beach s Open Charity Golf Tournament. Steve is looking at Pepsi for a contract if Coke does not come through. Event forms are in PDF. Jim A. is putting these on the website. Friends of the Park sign is $60.00. OK. Red Cross is pricing an AED. Jim N. suggested speaking with the Fire Dept. Roger suggested speaking with Donna Hoppe of the Oregon Park District and that the IDOPH has grants available for AED s. The JD mower deck switch quit under warranty.

Christina Edler, Program Director s Report: The Red Cross babysitter class instructor presented several unexpected challenges. Busy B is doing our T-Ball & Modified T-Shirts, 5K & Bike Tour sign-up forms are ready. We discussed commercial printing vs. printing them ourselves. The Sold-Out CUBS game is next week. Bill Dietz and the Country Classics will be performing Sunday, June 8, 2008 at 6:00 pm. Canoe Safety & Mountain Bike Clinic cancelled, Peddle-Paddle will be rescheduled in late July. Christina prepared a 2007 to 2008 sign-up report.

Jim Noller, Food Court Supervisors Report: Jim commented on the nice work that Dan Dick at Schudt Park. The Staff cut-backs are working OK. We discussed the Music-In-The Park Popcorn wagon. Jim shared his thoughts on moving MIP up to the Mini-Golf Parking and prepared food concerns. Jim is hoping to install a smaller opening in the sliding windows at the Food Court. The Board is extremely pleased with Jim s efforts in getting the Food Court going.

Scott Olberding entered the meeting. The Little League Tournament will be the last two week-ends in July. July 19 & 20 and 26 & 27. Saturday June 14 is an (8) team girls tournament. Darren Peight is the new Lena Sports Association President. Thank You Scott for your dedicated service. Scott asked if he could retain his keys yes.

Sue Myers Splash Land Managers Report: Sue s submitted her report in writing and was not present.

Hillary Rogers Aquatic Director s Report: Hillary submitted her report in writing and was not present.

Brian Keeffer s Report: Brian indicated that the Dodd s Park lighting install and wiring upgrade will be in 2-3 weeks. (AS a reminder, we need to align and secure the existing lights at Dodds and repair the Lions backstop with the lift unit.) We discussed the $500.00 contribution to the Jane Addams Trail interpretive center. We need to develop signage for this unit. We discussed Doc s Excavating and the MDL-IDNR-BAAD Grant & project contract. Brian discussed the Lions waterway swamp. Steve & the Board discussed the history of this and that the LCPD was going to fix this (2) years ago and was called off by the Village. Brian is going to the VOL meeting on 6/9/08 to discuss this.

Roger Schamberger s Report: Roger brought up the Ice Cream Cone vandals. There were two juveniles involved. The rural juvenile s parents called to discuss the situation and offer to repair and to complete community service. The other juvenile elected to do nothing.

*A motion by Roger Schamberger and seconded by Mark Jordan to require the rural ice cream cone vandal 10 hours of community service and the non-rural juvenile to be served a no-trespass warrant by the Stephenson County Sheriff s Department. Pass 2/1

Evidently our neighbor east of the Mini-Golf has been blessed with golf balls and is not returning them. Sue needs to discuss this problem with her STAFF. We discussed the MDL concrete ramp, river level, MBL floating dock and that over $11,000.00 in material donations have come in for MBL. Roger will discuss the excavating with Mike & Joe Daughenbaugh in the near future.

The Rafter s Restaurant in cooperation with a new vendor have asked the LCPD if we are interested in co-sponsoring a possible two day Family Fest at the Rafter s. Proceeds to benefit the MBL Project. The Board gave consensus to proceed with the planning and report back at the July 3, 2008 meeting or before, if possible.

Mark Jordan s Report: No Report.

Jim Arnold s Report: Jim is updating the LCPD website and helps with our software & computer issues. Jim needs pictures and information to include.

*A motion by Mark Jordan and seconded by Brian Keeffer to adjourn the meeting. Pass 3/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

July 2008

July 03, 2008 Minutes

 The regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Roger Schamberger, Secretary; Brian Keeffer, Advisor. Staff present: Steve Wollny, Executive Director; Lee Ann Brinkmeier, Bookkeeper; Jim Noller, Food Court Supervisor; Guests: Jim Arnold; Computer Guru & Website Developer. Absent at roll: Joan Humphrey, Treasurer- (excused). All meeting notices were posted in accordance with requirements prior to the meeting.

A Public Hearing will be held at a continuation of this meeting at 6:15 pm on Thursday July 31, 2008 at LCPD offices. Our next regular will be Thursday, August 7 at 6:30 pm at the LCPD offices.

We discussed the minutes of the June 5, 2008 meeting.

*A motion by Brian Keeffer and seconded by Roger Schamberger to approve the June 5, 2008 minutes as amended. Pass 3/0

Lee Ann Brinkmeier, Bookkeeper s Report: Lee Ann discussed the Panther Open.

*A motion by Roger Schamberger and seconded by Brian Keeffer to approve (2) season mini golf passes as door prizes for the Panther Open. Pass 3/0

The new Farm & Fleet cards are in. We discussed the Verizon Wireless minutes and costs on going over.

*A motion by Mark Jordan and seconded by Brian Keeffer to up our plan to the 700 minute plan. Pass 3/0

We discussed having Lee Ann s report being sent electronically to everyone. OK by all. The pool bond is due in September. The truck/mower payment is due in September. The Lions lighting project payment is due. The appropriations Budget is coming up and tax funds are coming in. We discussed and reviewed the Bookkeeper report for July 2008.

Steve Wollny, Executive Director s Report: Steve s Report is attached to minutes.

Christina Edler, Program Director s Report: Christina s Report is attached to minutes.

Jim Noller, Food Court Supervisors Report: Jim indicated that the Food Court is having decent sales good weather. The Mini-Golf traffic has been good. Jim discussed the weeds. Jim asked if we would consider LCPD employee shirts. Possibly a bright green or orange. Good idea, Jim.

Jim Arnold. Jim discussed the friendliness of the Food Court employees. Jim mentioned that the computer router blew up. Jim and Mark Jordan will be meeting with Shirley Dick to further discussions on the acquisition of a portion of her property near Dodds Park through an Illinois Department of Natural Resources Open Space Land Acquisition and Development Grant.

Brian Keeffer s Report: Brian attended the Village of Lena Board meeting to discuss the wet conditions in the Lions Park waterway/detention area. We discussed possibly having John Cox and Fehr Graham & Associates look at it as well. We will discuss this further with an effort to fix it this Fall.

Scott Olberding entered the meeting. The Little League Tournament will be the last two week-ends in July. July 19 & 20 and 26 & 27. Saturday June 14 is an (8) team girls tournament. Darren Peight is the new Lena Sports Association President. Thank You Scott for your dedicated service. Scott asked if he could retain his keys yes.

Sue Myers Splash Land Managers Report: No Report.

Hillary Rogers Aquatic Director s Report: No Report.

Roger Schamberger s Report: Roger discussed the recent issues concerning vandalism and messes at Lions and Dodds shelter houses. Roger received a call from a concerned neighbor that prompted Roger, Joe and the VOL of Lena Police to respond to Dodd s Park. Several individuals were gathered at the shelter house. VOL Officer Jason Brown evicted Chris Hay and Tanner Bolen for violation of LCPD ordinances.

*A motion by Roger Schamberger and seconded by Mark Jordan to have Chris Hay and Tanner Bolen (both Lena area residents) served No Trespass Notices by the Stephenson County Sheriff s Department. Pass 3/0

Roger brought up the new flower planters purchased by the VOL & LB&PA to beautify the downtown area. The VOL does not have a practical way to water these new planters.

*A motion by Roger Schamberger and seconded by Brian Keeffer to water the planters for the VOL & LB&PA until a solution can be reached by these parties. Pass 3/0

Roger brought up the Pec River Fest event and recent committee meetings that investigated the possibility of holding this event, possible entertainment, youth activities, etc.

*A motion by Mark Jordan and seconded by Brian Keeffer to set our spending cap at $1,500.00 for any Rec River Fest event shortfalls. Pass 3/0

We discussed the McConnell s Bobtown Landing and installing the road to the river and dock. These two items are needed to allow river access.

*A motion by Brian Keeffer and seconded by Mark Jordan to complete the lower level access ramp/road and install the floating dock. Pass 3/0

We received a letter requesting use of (12) picnic tables for August 9th, 2008 benefit.

*A motion by Roger Schamberger and seconded by Mark Jordan to waive the rental fee on the (12) tables. Pass 3/0

Our Appropriations Budget needs to be adopted on or before the 31st of July to be in compliance. The Appropriations Budget has been available for review at the LCPD Offices since June 27, 2008.

Mark Jordan s Report No Report:

*A motion by Mark Jordan and seconded by Brian Keeffer to continue this meeting with a Public Hearing on July 31, 2008 at 6:15 pm to hear comments on our 2008-2009 Appropriations Budget. Pass 3/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

August 2008

 August 7, 2008-Minutes

The regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Joan Humphrey, Treasurer; Roger Schamberger, Secretary; Brian Keeffer, Advisor. Staff present: Steve Wollny, Executive Director; Lee Ann Brinkmeier, Bookkeeper; Jim Noller, Food Court Supervisor; Sue Myers, Splash Land Manager; Christina Edler, Program Director. Guests: Jim Arnold; Computer Guru & Website Developer. All meeting notices were posted in accordance with requirements prior to the meeting.

A continuation of this meeting will be held at 6:30 pm on Thursday August 21, 2008 at LCPD offices. Our next regular will be Thursday, September 4, 2008 at 6:30 pm at the LCPD offices.

*A motion by Roger Schamberger and seconded by Brian Keeffer and seconded by Roger Schamberger to approve the July 3, 2008 minutes as presented. Pass 4/0

Lee Ann Brinkmeier, Bookkeeper s Report: the Truth-In-Taxation Public hearing will precede our November 2008 meeting. Lee Ann will place proper public notice. Lee Ann will contact Dave Phillips of Speer Financial to discuss our annual G.O. Bond.

*A motion by Roger Schamberger and seconded by Mark Jordan to pay bills as presented. Pass 4/0

Lee Ann s report was sent electronically to everyone. It worked well for everyone. The truck/mower payment and McNeil s Landing Payments are due in September. We discussed and reviewed the Bookkeeper report for July 2008.

Steve Wollny, Executive Director s Report: Steve s Report is attached to minutes.

Reminder that the Pepsi Pool Party is August 10, 2008 and Pepsi Mini-Golf Tournament is August 30, 2008. Joan indicated that the Dodds shelter house was full of garbage and it was very offensive. This was at a normal rental on 8/3/08. The Dodds shelter house is still a mess.

Sue Myers, Splash Land Manager s Report: Sue s Report is attached in writing. Joan commented on the good job that Skylar Kempel is doing. Joan asked if we received advance notice on the bus tours that come in. Sue said yes, but there was a language barrier with the many Russian exchange students from all over the world. We have had a lot of bus tour traffic. Joan asked that the guards follow through on their whistle notices, especially those sitting on the floor geysers. Sue responded that the parents blow-off the warnings. Jim Noller commented on the good job that the lifeguards were doing during his visits to the pool. The pool will be open through August 30, 2008 and then closing from lack of personnel.

Hilary Rogers, Aquatics Director s Report: Hilary s Report was submitted in writing and is attached.

Christina Edler, Program Director s Report: Christina s Report is attached to minutes.

Jim Noller, Food Court Supervisors Report: Jim would like to plant some perennial mums and coordinate their blooming for August of next year. We will offer Pepsi fountain sales for the 2009 season. Plastic bottle soda is going up in price. Jim would like to discuss cash register options with Carlson s Bus. Machines for the 2009 season. Music in the park will be in the Mini-Golf Parking lot on Saturday, August 10, 2008.

Joan Humphrey s Report: Joan presented a budget for our review.

Mark Jordan s Report: No report.

Brian Keeffer s Report: Jean Engel asked if the LCPD was watering the flowers. YES.

We discussed the McConnell Bobtown Landing project and work yet to be done. Roger-the dock is waiting for the concrete to cure and then it will be installed and we will need a few more loads of breaker rock/gravel for that area.

Roger Schamberger s Report: We discussed the Pecatonica River Fest scheduled for August 15-16, 2008. Roger, Christina and Gary Vehmeier will meet to discuss those items that need to be brought out and set-up for PRF and Staff help to do this.

Jim Arnold. Jim discussed the request to update photos on our website, update the LCPD history and where were the June minutes that were amended at our July 3, 2008 meeting.

*A motion by Mark Jordan and seconded by Brian Keeffer to continue this meeting on August 21, 2008 at 6:30 pm at the LCPD offices. Pass 4/0

LENA COMMUNITY PARK DISTRICT

Continuation Meeting

August 21, 2008-Minutes

The regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Joan Humphrey, Treasurer; Roger Schamberger, Secretary; Brian Keeffer, Advisor. Staff present: Steve Wollny, Executive Director All meeting notices were posted in accordance with requirements prior to the meeting.

Our next regular will be Thursday, September 4, 2008 at 6:30 pm at the LCPD offices.

Steve Wollny, Executive Director s Report: Steve s Report is attached to minutes.

Reminder, that the Pepsi Mini-Golf Tournament is August 30, 2008. The gray truck had the fuel pump replaced. The Case/IH tractor has been repaired. It had a blown head gasket and was covered by warranty. The pressure washer is working fine...

*A motion by Roger Schamberger and seconded by Brian Keeffer to adjourn to executive session. Pass 4/0

The contents of executive session are sealed and not subject to audit.

*A motion by Brian Keeffer and seconded by Mark Jordan to adjourn to regular session. Pass 4/0

*A motion by Roger Schamberger and seconded by Mark Jordan to accept Mr. Terry Prices offer to modify the utilization of his property at McConnell s Bobtown Landing. Pass 4/0

*A motion by Roger Schamberger and seconded by Mark Jordan to offer Ms. Christina Edler the position of Superintendent of Recreation. Pass 4/0

Joan Humphrey s Report: No report.

Mark Jordan s Report: No report.

Brian Keeffer s Report: No report.

Roger Schamberger s Report: We briefly discussed the Pecatonica River Fest. It appears that it did OK. We had numerous surprise donations including: Mr. Bob Spillane-Stagecoach Rides, Mr. Gary Vehmeier-All Food. Christina is working on the final numbers.

A motion by Mark Jordan and seconded by Brian Keeffer to adjourn this meeting. Pass 4/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

September 2008

 September 4, 2008-Minutes

The regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Joan Humphrey, Treasurer; Roger Schamberger, Secretary; Brian Keeffer, Advisor. Staff present: Steve Wollny, Executive Director; Lee Ann Brinkmeier, Bookkeeper; Jim Noller, Food Court Supervisor; Christina Edler, Superintendent of Recreation. Guests: Darren Peight, President of the Lena Sports Association, Heather Yeager, Reporter from the Freeport Focus. All meeting notices were posted in accordance with requirements prior to the meeting.

Our next regular will be Thursday, October 2, 2008 at 6:30 pm at the LCPD offices.

Darren Peight discussed the (2) replacement scoreboard controllers and offered a couple of opinions on how they left the safe keeping of the lock-ups. Darren would like to see the LSA controllers left at Paul s Concession stand. The ball diamond committee will work on a solution. Darren asked if it was OK to re-key Dodds North & South. OK, but LCPD needs keys. The LSA is coordinating an effort to trim the trees south of Dodds batting cage. OK, but the CLF will need to be re-stretched. They need to contact the neighbors.

*A motion by Brian Keeffer and seconded by Joan Humphrey to approve the August 7 and 21, 2008 minutes as presented. Pass 4/0

Lee Ann Brinkmeier, Bookkeeper s Report: Lee Ann s report was sent by email to everyone. The Truth-In-Taxation Public hearing will precede our November 2008 meeting Roger and Lee Ann will work out the black box ad details with John Whiton s blessing.

*A motion by Roger Schamberger and seconded by Brian Keeffer to eliminate our P.O. Box 740 and retain our 609 N. Schuyler address for mail delivery. Pass 4/0

Lee Ann figured out the issues surrounding the IPARKS insurance invoice. The LCPD paid the same amount as 2007 and Brian and Roger will look over the potential changes in coverage. We further discussed the scoreboard controller invoice. Lee Ann reviewed all reports, summaries and year to date and year to year comparisons.

Steve Wollny, Executive Director s Report: The web hosting fee was removed from the pool phone bill. The pool & food court phones will be on vacation rate starting October 1, 2008. REMINDER: The phone company needs notification to turn these on during MARCH 2009. (6) months total time on vacation. The (4) trash enclosures are installed at MBL. The Schudt Park portable toilet is being moved to MBL. Steve will secure pricing from CMS on a new John Deere Gator. The Toro won t start. Joe will look at it. We will be lettering the gray truck to match the green truck. We will look for a tool box. Lee Ann & Brian will be checking prices. We discussed the ice rink liner. We need to make a decision by November 1st. The Gator and trucks are going in for maintenance.

Sue Myers, Splash Land Manager s Report: Sue s Report is attached in writing. Sue has several recommendations that need to be discussed and considered.

Jim Noller, Splash Land Food Court Coordinators Report: Jim presented a very detailed report of the Food Court sales and 08 end of season inventory, etc. VERY NICE, JIM!

Jim indicated that he will be looking at the Food Court numbers and making recommendations for next year. The soda will be sold as fountain service in 2009. The bottled pop is expected to jump in price. We discussed the Music in the Park and the many favorable comments received from having it on the MG parking lot. Jim discussed other possible food events possibilities for 2009. Jim asked to purchase mums for the Mini Golf and train them to bloom earlier YES!

Steve indicated that Coke has not yet picked up their machines. Our contract was over July 1, 2008. Joe reminded Department Heads to send their reports by email in advance of the meeting

Christina Edler, Superintendent of Recreation report: We had 41 youth participate in the Pepsi sponsored Mini Golf Tournament. We should consider moving it to earlier in the summer. There are 79 pre-registered for the 5K run. Christina needs a few more VOLUNTEERS. The Fall Bike Tour has (10) pre-registered to date. The Fall Pecatonica River Flotilla is October 11, 2008.

*A motion by Roger Schamberger and seconded by Mark Jordan to cancel the Fall Bike Tour for 2008. Pass 4/0

Brian Keeffer s Report:

Mark Jordan s Report:

Joan Humphrey s Report:

*A motion by Roger Schamberger and seconded by Brian Keeffer to adopt an ordinance for the issue of $246,185.00 General Obligation Limited Tax Park Bonds, series 2008, of the Lena Community Park District, Stephenson County, Illinois, and for the levy of a direct annual tax to pay the principal and interest on said bonds. Roll Call:

Keeffer-yes; Jordan-yes; Schamberger-yes; Humphrey-yes; Green-yes.

Joan Humphrey left the meeting.

We discussed the IDNR-BAAD Grant and rational for submitting this grant cycle. The Freeport Park District is not submitting, the City of Freeport may be seeking alternate sources for installing a ramp and Stephenson County has not received notification of their award for the 2007 application. It is also noted that the IDNR may not be funding the BAAD program in fiscal year 2009. The timing may be to our advantage and as a reminder the BAAD Grant is a 100% grant with no local match.

*A motion by Roger Schamberger and seconded by Mark Jordan to not withdraw the IDNR-BAAD Grant. Pass 2-1

Lee Ann asked if Dodds North & South could be used and made up for Sharon Hensal s benefit on 9/27/08 @1:00 pm Yes!

We discussed the quote from Doc s Excavating for repairing the Lion s waterway.

*A motion by Brian Keeffer and seconded by Roger Schamberger to accept (2) quotes from Doc s Excavating for $5,400.00+ and $1,250.00+ for repairing the Lions waterway and drainage box near the berm. Pass 3/0

*A motion by Roger Schamberger and seconded by Mark Jordan to adjourn to Executive Session. Pass 3/0

The contents of executive session are sealed and not subject to audit.

*A motion by Mark Jordan and seconded by Brian Keeffer to adjourn to regular session. Pass 3/0

*A motion by Mark Jordan and seconded by Roger Schamberger to set the Superintendent of Recreation hourly wage @$12.00. Pass 3/0

We discussed the McConnell Bobtown Landing project and long term work yet to be done. Roger had Fehr-Graham Associates prepare a proposal for Professional Services to guide the development of the proposed land addition which is being offered as a donation.

*A motion by Mark Jordan and seconded by Brian Keeffer to adjourn the meeting. Pass 3/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

October 2008

The regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Joan Humphrey, Treasurer; Roger Schamberger, Secretary; Brian Keeffer, Advisor. Staff present: Lee Ann Brinkmeier, Bookkeeper; Jim Noller, Food Court Supervisor; Christina Edler, Superintendent of Recreation; Dan Brinkmeier, Superintendent of Parks. All meeting notices were posted in accordance with requirements prior to the meeting.

Our next regular will be Thursday, November 6, 2008 at 6:30 pm at the LCPD offices preceded by a Truth-In-Taxation Hearing at 6:15 pm.

*A motion by Mark Jordan and seconded by Brian Keefer to approve the minutes of our September 4, 2008 meeting as presented. Pass 4/0

Lee Ann Brinkmeier, Bookkeeper s Report: Lee Ann s report was sent by email to everyone. The Truth-In-Taxation Public hearing will precede our November 6, 2008 meeting at 6:15 pm. Roger and Lee Ann will work out the black box ad details with John Whiton s blessing. We discussed the I.P.A.R.K.S. invoice for our insurance premium. Louise had asked Lee Ann about the per team fee for the Women s Slow Pitch League. The Ball Diamond Committee will research this. We discussed looking into a Co-ed Slow Pitch and Men s Slow Pitch League. Lee Ann reviewed the check registry, Balance sheet, P/L statement and discussed bills. Roger will contact IAPD on the anticipated large increase in the LCPD EAV.

Christina Edler, Superintendent of Recreation-Report: Christina s Report was sent by email. The Lena Fall Festival 5K Run had 105 runners the most ever. The Fall Flotilla has a few registrants. Christina will need some help with coordination. The LCPD will host a trip to the boat in February. Christina is expecting!! Congratulations!!

Dan Brinkmeier, Superintendent of Parks-Report: We discussed the condition of the scoreboard covers. (2) Are in poor condition and (1) is OK. They are approximately 10 years old.

*A motion by Mark Jordan and seconded by Roger Schamberger to purchase (3) new scoreboard covers from Waterloo Tent and Tarp for app. $205.00 each. Pass 4/0

We discussed the condition of the Lions Park roadways. Dan indicated that there are several spots that are breaking up and would require hot mix to repair them. Chip seal surface will become brittle and break up after time. We should follow the hot mix repair with chip seal in 2009.

*A motion by Brian Keeffer and seconded by Roger Schamberger to approve the Hot Mix repairs in Lions Park as quoted by Jeff French for $5,200.00. Pass 4/0

We discussed the Lions (2) stall building doors. Jim Noller approached Ben Mayer about replacing them. Ben will take this request to the next Lena Lions Club meeting. We discussed the Virginia Baker Act, which requires all public outdoor pools to have a compliant drain system by opening day of 2009. This system prevents entrapment points on drains and suction wells. We will follow through to make sure that our facility is compliant. Dan will check prices on a replacement Gator.

Jim Noller, Splash Land Food Court Coordinators Report: Jim presented a report that Splash Land produced a profit for the 2008 season. We discussed special events and the 2009 Music in the Park series. Jim would like to plan more Food Events . Jim asked about keeping Mini-Golf open later in the fall. Jim indicated that all of the soda vending machines need the condenser blown out on a regular basis. Jim will continue event dialogue with Christina during the winter by way of email. We discussed more special events at the pool, etc. Great Job, Jim!

Mark Jordan s Report: L.A.S.E.R. (The Lena Haunted Barn) would like a key to the scorekeeper s booth at Lions Park.

Joan Humphrey s Report: No Report.

Brian Keeffer s Report: Brian discussed the outstanding issues with County Engineer, Chris Isbell, concerning the McNeil s Damascus Landing project. Brian s concern was that there may be problems that would hold up our funding from the IDNR. Brian had a list of three items submitted by Mr. Isbell. Brian will follow through on this.

Roger Schamberger s Report: We discussed the IDNR-BAAD Grant and an inquiry from the IDNR on our estimated costs of construction for the proposed McConnell Bobtown Landing concrete boat ramp project. We discussed the Tri-Chlor purchase for the 2009 pool season. Pool Mart will hold the 2008 price, but freight is very expensive. Sue will need to run the numbers. We discussed the purchase of a new ice rink liner.

*A motion by Brian Keeffer and seconded by Roger Schamberger to purchase a new ice rink liner from N Ice Rinks for $2,144.34. Pass 4/0

There will be a clean-up at the McConnell Landing on Saturday, October 4, 2008 starting at 8:00 am.

*A motion by Mark Jordan and seconded by Brian Keeffer to adjourn to Executive Session. Pass 4/0

The contents of Executive session are sealed and not subject to audit

*A motion by Brian Keeffer and seconded by Mark Jordan to adjourn to regular session. Pass 4/0

We discussed hiring someone to cover the office for 2 days during the week with hours limited to 9:00 am to noon. The Personnel Committee will interview.

*A motion by Joan Humphrey and seconded by Brian Keeffer to increase Dan Brinkmeier s wage to that recommended by the Finance Committee. Pass 4/0

*A motion by Joan Humphrey and seconded by Brian Keeffer to adjourn the meeting. Pass 4/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

November 2008

November 6, 2008-Minutes

The regular monthly meeting was called to order by President Joe Green at 6:30 pm. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Joan Humphrey, Treasurer; Roger Schamberger, Secretary. Staff present: Lee Ann Brinkmeier, Bookkeeper; Jim Noller, Food Court Supervisor; Christina Edler, Superintendent of Recreation; Dan Brinkmeier, Superintendent of Parks: Sue Myers, Splash Land Manager. Absent at roll: Brian Keeffer, Advisor, (excused). All meeting notices were posted in accordance with requirements prior to the meeting.

Our next regular will be Thursday, December 4, 2008 at 6:00 pm at the LCPD offices. PLEASE NOTE THE TIME CHANGE. We will have a Truth-In-Taxation Hearing at 5:00 pm on Thursday, December 20, 2008 at the LCPD Offices.

Sue Myers-Splash Land Manager s Report: Roger pre-ordered the tri-Chlor from Pool Mart. They will honor the 2008 prices for delivery in 2009. Sue will call Howard to discuss delivery and additional product needs. Dan has repaired one of the water feature foot valves. The filter lid (lint basket & strainer) will be repaired and built by Joe. The high volume vacuum sand filter still has a funneling problem. Cloudy water occurs during the 12 hour auto shut off. Sue cycles the filter manually to avoid cloudy water. The (2) Aqua Max cleaners will be sent in for seasonal repairs. The bathhouse floors and walls are OK for another season.

*A motion by Mark Jordan and seconded by Roger Schamberger to approve the minutes of our October 2, 2008 meeting as presented. Pass 3/0

Lee Ann Brinkmeier, Bookkeeper s Report: Lee Ann s report was sent by email to everyone. The Truth-In-Taxation Public hearing will be posted in the Northwestern Illinois Farmer and be held on November 20, 2008 at 5:00 pm. Roger and Lee Ann worked on the tentative levy with John Whiton s blessing.

*A motion by Roger Schamberger and seconded by Joan Humphrey to pay the bills as presented in Lee Ann s report. Pass 3/0

*A motion by Mark Jordan and seconded by Joan Humphrey to purchase a $25.00 Panthera Ad . Pass 3/0

The LCPD had a request from a SIU Student for being an intern to the LCPD. Tonya will respond to this request with questions concerning details.

Amy Baker from the CSB sent a reminder that the LCPD payment of $19,994.00 is due December 1, 2008. This is an installment payment on the Lions baseball diamond lights.

*A motion by Roger Schamberger and seconded by Mark Jordan to accept the Tentative Levy as prepared. Pass 3/0

Christina Edler, Superintendent of Recreation-Report: We had 22 participants in the Pecatonica River Fall Flotilla. Some of the paddlers were from Chicago and viewed an ad in the Chicago Tribune. Christina suggested a key policy for the Activity Center. Dan asked that we include Polhill Park too. Dan/Christina will work out the details. Roger suggested a Mother/Son Sock-Hop. Dennis & Ruby Shultz were hosts to this several years ago. This event will mirror the Annual bunny Hop, which the LCPD sponsors. The Pec River Fest netted over $2,337.13. Great work, Christina. We discussed the profit split intended for the newly formed Friends of the Pecatonica River Foundation. This foundation was developed to further promote the Pecatonica River and is a 501(c)3 Not-For Profit Corporation. The other half of the profits was advertised for additional improvements at McConnell s Bobtown Landing.

*A motion by Joan Humphrey and seconded by Mark Jordan to contribute $1,150.00 to the Friends of the Pecatonica River Foundation. Pass 2/0 with Roger Schamberger abstaining.

Christina asked about the information that needs to be sent to Connie Sorn of the Freeport/Stephenson County Convention and Visitors Bureau. All of our special events: River stuff, Peddle-Paddle, Fall festival Run-Bike Tour, Music-In-The Park and so on. Jim will meet with Christina and Sue to help plan these events next week. Christina will be discussing the Breakfast with Santa event with Hilary. (We need to place this on our Highway 20 sign!)

Jim Noller, Splash Land Food Court Coordinators Report: Jim will be meeting with the Pepsi representative on 11/18/08 to discuss vending, etc for 2009. Jim is suggesting a promotions vs. cash approach. Jim would like to see Fall Mini-Golf hours. Jim will work on Mini-Golf signage to better direct potential patrons to the site. Jim & Christina will plan 7-10 Music-In-The Parks plus other special events. Jim is suggesting a possible Jimmy Buffet event and a big bash at the pool plus 4th of July activities. Great work Jim!

Dan Brinkmeier, Superintendent of Parks-Report: All of the parks have been winterized. The Mini-Golf is being finished up. The pools Tri-Chlor erosion feeders have cracked fittings and need replacement. Dan is working on these. There is a muskrat in the Mini-Golf ponds. Darren Aurand has placed live traps to catch them. Two pumps need work/replacement. We need filters on top of the filter basins. Joan will order (2) barley bales. Dan discussed the gate concern at MDL with our County Engineer. The Mini-Golf ponds have been cleaned and there are fish all over. The lilies were blocking the stream flow. The ponds require 2% salt solution in water. There are blocks of salt in the ponds.

Mark Jordan s Report: It is OK for Ben Mayer to retain the key to the scorekeeper s booth at Lions Park. Jim Arnold sent a letter to Ms. Shirley Dick as a follow-up to her meeting with Jim and Mark. The final extension on purchasing this property ends 12/31/08. Mark brought up the idea of a long term ice rink. Several earthen rinks have been tried in the previous years with little or no success. A permanent hard surface rink should be considered. Mark asked about the Hot mix edges flaking off. Dan said that this is normal. Dan received a quote to Chip Seal Lions park roadways minus the pool parking and maintenance parking for $9,125.00 from J & K French.

Joan Humphrey s Report: No Report.

Roger Schamberger s Report: We discussed the 2009 IDNR-BAAD Grant in reference to the proposed McConnell Bobtown Landing concrete boat ramp project. The 2008 grants have yet to be awarded. A lot depends upon our Governor. The McNeil s Damascus Landing project is moving along. The first concrete slab has been poured and placed in the river. Most of the dirt was used to level the site, while some was given to neighbor Sandy Boos. The sheet piling is starting tomorrow. We discussed the need for 25 +/- of additional sheet piling on the north slope. Ron Moring of Moring Construction provided a not to exceed price of $3,000.00. Roger gave a short itinerary for the Breakfast with Santa set-up. Roger will draft a letter for the Aqua Max returns and scoreboard controllers. We need to check to see if the Activity center is covered on our insurance. The NWIAPR meeting is on 11/20/08 at Rockford. We briefly discussed Steve Wollny s unemployment letter.

*A motion by Joan Humphrey and seconded by Roger Schamberger to set our Board meetings times to start at 6:00 pm. starting on 12/4/08. The public hearing will be at 5:00 pm on 11/20/08. Pass 3/0

Joe Green s Report: Joe brought up discussion on providing our attorney information for park issued citations. Roger noted that park citations are based upon Illinois Law and our Ordinances therefore; these are enforceable by all law enforcement agencies and, as such, individual LCPD tickets are not required.

*A motion by Joan Humphrey and seconded by Mark Jordan to adjourn the meeting. Pass 3/0

LENA COMMUNITY PARK DISTRICT

Continuation Meeting

November 20, 2008-Minutes

A Public Hearing for the purpose of hearing comments on our proposed 2008-2009 Tax Levy and second monthly meeting was called to order by President Joe Green at 5:00 pm. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Joan Humphrey, Treasurer; Roger Schamberger, Secretary. Staff present: Lee Ann Brinkmeier, Bookkeeper. All meeting notices were posted in accordance with requirements prior to the meeting. A copy of the notices was placed on file.

*A motion to close the Public Hearing at 5:15 pm was made by Roger Schamberger and seconded by Mark Jordan. No members of the general public attended this hearing. Pass 4/0

Our next regular will be Thursday, December 4, 2008 at 6:00 pm at the LCPD offices. PLEASE NOTE THE TIME CHANGE.

*A motion by Brian Keeffer and seconded by Mark Jordan to approve the purchase of a 125,000 btu natural gas furnace. Pass 4/0

*A motion by Roger Schamberger and seconded by Mark Jordan to adopt ordinance 081120 The Lena Community Park District s Tax Levy for fiscal year May 1, 2008-April 30, 2009. Pass 4/0

We discussed the property taxes and the purpose of the Black box ad. Roger suggested that we discuss the annual publication of this ad with other taxing bodies and place an easy to understand ad with these on the same page. The Black Box ad is required by the BINA law as part of the Tax Limitations Law Tax caps that was voted in several years ago. Roger indicated that we need to keep an eye on the recent construction projects and their timing of being added to our EAV. This will dramatically lower the tax rate, but appear as though we are asking for a huge increase.

*A motion by Joan Humphrey and seconded by Mark Jordan to adjourn the meeting. Pass 4/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

December 2008

The regular monthly meeting was called to order by President Joe Green at 6:00 pm. Those present at roll include: Joe Green, President; Mark Jordan, Vice-President; Joan Humphrey, Treasurer; Roger Schamberger, Secretary; Brian Keeffer, Advisor. Staff present: Lee Ann Brinkmeier, Bookkeeper; Jim Noller, Food Court Supervisor; Christina Edler, Superintendent of Recreation; Dan Brinkmeier, Superintendent of Parks. All meeting notices were posted in accordance with requirements prior to the meeting.

Our next regular will be Thursday, January 8, 2009 at 6:00 pm at the LCPD offices. PLEASE NOTE THE DATE and TIME CHANGE. This meeting is pushed back one week due to the 1st being a Holiday.

*A motion by Brian Keeffer and seconded by Joan Humphrey to approve the minutes of our November 6 and 20, 2008 meetings as presented. Pass 4/0

Dan Brinkmeier, Superintendent of Parks Report: The ice skating rink is set-up, filled and freezing up. This rink is 104 x 104 . The scoreboard controllers that needed repair are back and waiting for spring. The (2) Aqua Max pool cleaners have been sent to a repair company in Kansas for repair/maintenance. This is a routine end of the season preventative procedure. The new natural gas furnace is in and will be installed in the shop area.

Lee Ann Brinkmeier, Bookkeeper s Report: Lee Ann s report was sent by email to everyone. Lee Ann transferred $35,000.00 from MM to checking. This leaves a balance of $90,000.00 +/-. November 30, of 2007 showed a balance of $121,000.00.

Jim Noller entered the meeting.

Lee Ann discussed bills for December, payroll and balance sheet reports. The Breakfast With Santa bills will be paid by the LCPD with profits split between the LCPD and LB & PA. Mark Jordan had questions on the site plan for McNeil s Damascus Landing. Lee Ann discussed the monthly copier maintenance. Lee Ann/Tanya will publish the shelter house sign-up for Saturday, January 10, 2009 from 8:00 am to 10:00 am at the LCPD offices.

*A motion by Brian Keeffer and seconded by Joan Humphrey to switch copier service to Neighborhood Solutions. Pass 4/0

Christina Edler, Superintendent of Recreation-Report: Christina is developing a new key procedure for the Activity Center and Polhill Park shelter house rental. We discussed the Breakfast in the Village with Santa and Mrs. Claus event scheduled for Saturday, December 6, 2008. Set-up is Friday at 5:05. Help is needed from start to finish on Saturday. We will be having the scavenger hunt for Winter Fest 2009. Joe Green will be writing the clues. We discussed the Activity Center and rental vs. programs. Christina will develop a new agreement form. Tonya will assist Christina with her needs. Christina indicated that her cell phone is late in delivering voice mail. Randall Westfall has a new survival class that he would like to offer as part of our Summer 2009 programs YES!

Dave Busch entered the meeting.

Jim Noller, Splash Land Food Court Coordinators Report: Jim met with the Pepsi representative on 11/18/08 to discuss vending, etc for 2009. Pepsi took our Summer 2008 program and is looking at ways to increase attendance and profits for similar events in 2009.

Joe Green offered Dave Busch an opportunity for public participation.

*A motion by Roger Schamberger and seconded by Mark Jordan to enter into Executive Session. Pass 4/0

The contents of executive session are sealed and not subject to audit.

*A motion by Brian Keeffer and seconded by Mark Jordan to adjourn from executive session to our regular meeting. Pass 3/0 (Note: Joan Humphrey left executive session for another commitment prior to adjournment.

Mark Jordan s Report: Mark discussed the meeting that he had with Jim Arnold and Shirley Dick regarding the IDNR-OSLAD Grant expansion at Dodds Park.

Joan Humphrey s Report: No Report.

Roger Schamberger s Report: We discussed the accumulation of other taxing bodies black box ads. We will discuss a coordination of these ads and explanation for 2009.

Brian Keeffer s Report: No Report.

Joe Green s Report: No Report.

*A motion by Mark Jordan and seconded by Brian Keeffer to adjourn the meeting. Pass 3/0

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