2006 Meetings Archive

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

January 9, 2006

The regular meeting of the Lena Community Park District was called to order at 6:30 PM by President Jim Arnold.  Those present at roll include:   Jim Arnold, President; Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Mark Jordan Advisor.  Also present:  Ellen Conway, Office Manager; Hillary Rogers, Program Director;  Steve Wollny, Director, Karen Dammann, Swimming Lesson Coordinator & Sue Myers, Splash Land Manager. 

Guests:  Kirk Polhill, President of Lena Black Hawk Snowmobile Club, Roxanne &  from Monroe Shopping News/Monroe Evening Times.

The next meeting will be on  Monday, February 6, 2006 at 6:30 P.M. at the LCPD offices. 

*A motion by Dennis Bussian and seconded by Joe Green to approve the minutes of December 12, 2005 as presented.  Pass 4/0

We discussed purchase made for the new Activity Center at 220 W. Main Street.  Roger picked-up a few things that should have been discussed further.

*A motion by Dennis Bussian and seconded by Roger Schamberger to transfer $30,000.00 from CSB MM to CSB Checking and pay bills of $25,580.74  Pass 4/0

Sue Myers-Splash Land Managers Report:  Sue &Karen are getting ready for season.  They have checked dates with the school in references to best times to have lessons, etc.   Roger recommended that they check with the Lena Sports Association as well.  Ellen will send applications with most W-2 forms.  Sue is sending one for the pool personnel as well.  Sue is certified to teach CPR.  We may open up classes for all park employees.  We will be installing 2-20' & 1-12' umbrella around the pool.  Sue will assist Butch/Steve on positioning.  Sue would like us to consider a sand volleyball court at the pool.  We thought that this is a good idea.  (We have lights)

Karen Dammann-Swimming Lesson Coordinators Report:  Karen has updated the swimming lesson information.  The after lessons group swim will be from 6:00 till 8:30 pm.  We will hold WSI Classes near the end of the school year.  This is really Karen's last year.  Karen asked that we look at fees/increases.

Roxanne & her boss presented costs and ideas relating to the printing of our Summer 2006 program.  They will revise costs and sample the advertising market prior to the LCPD making a commitment. 

Hilary Rogers-Program Director's report:  The cost of producing 3,000 surveys is $70.00.  We will distribute these in the local paper.  Joe & Denny made changes in survey.  AED units are not required for park districts.  We discussed upcoming casino trips.  Hillary ill plan for February.  Hillary met with Tom Jackson on fishing clinic.  The IDNR will provide (20) poles.  Henry Saavedra is interested in conducting a Tae Kwon Do class, but he needs a helper.  The Winter Fest Scavenger will be ready for Friday, January 13, 2006. 

Steve Wollny-Director's Report:  We discussed a sign for the activity center. 

*A motion to purchase  new sign was made by Joe Green and seconded by Roger Schamberger.   Pass 4/0

The Toro has an axel leak, which is covered by warranty.  Plastic tags have been installed on valves in pool mechanical room.  The (6) new picnic tables have arrived.  Steve Kolkbreanner is interested in starting a wrestling program this summer.  Steve is working with the school.  The school would like to borrow the Dodds bleachers for a wrestling tournament on February 4.  The Food Court Manager ad is running this week & next.  The Maintenance building inventory is complete and the building has been cleaned. 

Elly Mae Conway--Office Manager's Report.  We discussed account balances.  Balance sheets, Profit & Loss Comparisons & by Jobs (Levy) were reviewed.  W reviewed payroll summary.   Shelterhouse rental reservations will be Saturday from 8:00 till 10:00.  Jim/Roger will do this.  Bob Carlisle has forwarded an audit engagement letter.  This was slightly higher than 2005.  W-2's will be going out on Thursday.  

Dennis Bussian's Report:  Dennis discussed the possibility of adding several new independent playground toys to Dodds Park.  Dennis will review possibilities and forward a list to Board Members.

Joe Green--No report:

Roger Schamberger's Report:  Roger asked if we could change the February meeting from 2/13 to 2/6.

*A motion by Joe Green and seconded by Mark Jordan to change the meeting from 2/13 to 2/6/06.   Pass 4/0

We discussed the vacant property located at 4891 W. Cedarville Road.  This property is 1.4 acres in size and located within the boundaries of the LCPD.  Negotiations with the seller have produced a selling price of $20,000.  This property is eligible for a 100% development grant from the IDNR for a boat/canoe/kayak launch.  We discussed financing this purchase for a term of 4 or 5 years.

*A motion by Joe Green and seconded by Roger Schamberger to purchase the above property and secure financing for the amount of the purchase.   Pass 4/0

Mark Jordan--No Report. 

Jim Arnold's Report - Jim discussed the Yahoo site view.

*A motion by Dennis Bussian and seconded by Joe Green to adjourn this  meeting.   Pass 4/0  

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

February 6, 2006

The regular meeting of the Lena Community Park District was called to order at 6:30 PM by President Jim Arnold.  Those present at roll include:   Jim Arnold, President; Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Mark Jordan Advisor.  Also present:  Ellen Conway, Office Manager; Hillary Rogers, Program Director;  Steve Wollny, Director,  & Sue Myers, Splash Land Manager. 

Guests:  Scott Olberding, President of Lena Sports Association.  Lou Anne Jordan from Tyler's Justice System.

The next meeting will be on  Monday, March 13, 2006 at 6:30 P.M. at the LCPD offices. 

*A motion by Joe Green and seconded by Dennis Bussian to approve the minutes of January 9, 2006 as presented.  Pass 4/0

Ellen Conway Office Managers Report:

*A motion by Roger Schamberger and seconded by Joe Green to adopt an ordinance abating the tax heretofore levied for the year 2005 to pay debt service on $1,041,500.00, Series 2001 General Obligation Bonds (Alternate Revenue Source) of the Lena Community Park District, Stephenson County, Illinois.     Ayes--Arnold, Bussian, Green, Jordan, Schamberger.  Nays -0-

Scott Olberding came to update the Board on various Lena Sports Association activities.  The LSA will be sporting all new uniforms this season.  Scott asked if the LCPD could allow the LSA a place to hang a sponsor board.  We will look into this.  The proposed expansion of Dodds Park is in limbo.  The Owner is seeking premium dollar and it is out of reach for the LSA.  We will discuss this at a later date.  Scott will let us know hen the season opener is.  The poles at Dodds need to be set-up straight and the fixtures re-aligned.  Steve and Butch need to do this before the March high school games start.   The LSA prefers Sparkle #6 diamond marker.  We will order this in from Beacon.

*A motion by Dennis Bussian and seconded by Roger Schamberger to transfer $15,000.00 from CSB MM to CSB Checking and then pay bills of $9,109.06.  Pass 4/0

We discussed other financial sheets.  The Lena Depot Stove Gang Train Show is covered under our I.P.A.R.K.S. Insurance.

*A motion by Roger Schamberger and seconded by Joe Green to contribute $250.00 towards our participation in the Annual Bunny Hop.  Pass 4/0

Sue Myers - Splash Land Managers Report:  The employment application for our lifeguards ill soon be on our web-site.  We discussed links on our web-site, employees and those returning.  We discussed the new Tri-Chlor system.  We discussed repainting the pool.  We discussed the various swimming passes and a need for raising them.  Sue & Finance Committee will make recommendation. 

Hilary Rogers  Program Directors Report:  The fliers for the March 4, 2006 Casino Trip are up.  The band Smokey Mountain Haze has been hired for our July 16, 2006 Music-In-The Park.   Elmer's Tunes, Michelle & LuAnne are already booked.  The surveys are returning.  Our program does not have the graphics that was included in last years program.  Hilary may need help from Jim or Stephanie G. 

Steve Wollny-Director's Report:  The new carpet is down at the Activity Center.  Roger noted that it is puckering up and pulling in.  We need this corrected prior to paying for it.  The new rear entry door is in.  Mediacom installed the cable for free and there is no charge for monthly service.  The Le-Win Schools borrowed all (6) of our Dodds bleachers or the Regional Wrestling Tournament.  Roxanne has submitted their quotes for the 51 Summers of Fun Brochure.  We DID NOT get a sample of interest from any advertisers.  We will wait.   We have received applications for Food Court Manager.  Tentative interviews will be February 18, 2006.   Tri-State picked up the Toro for warranty work.  We have quotes in for bathhouse restroom stall partitions.  The area around the Food Court has been problematic for trash and vandalism.  Steve has picked up garbage.  We will seek a solution for this in the very near future.  Yoga & Euchre are going good.

*A motion to purchase the Hiny Hiders from Branch-Nicoloff for the Splash Land bathhouse contingent upon delayed billing (late June-early July) and late April-early May installation was made by Roger Schamberger and seconded by Joe Green.  Pass 4/0

We will paint the locker rooms prior to the new partitions being installed.  Sue will pick the partition colors.  Mark Jordan will find the stripper for he pool. 

Joe Green discussed the naming of the 1.4 acre parcel of ground that we are purchasing on the Pecatonica River.  The gentleman that owned the property was named George McNeil and was very well known up and down the river.

*A motion by Joe Green and seconded by Roger Schamberger to officially name the above referenced property as McNeil's Landing.  Pass 4/0

Joe Green reported that Lily Pad Gardens & Nursery will be submitting their quotation for plants and related work at the March 13, 2006 meeting.

*A motion by Mark Jordan and seconded by Dennis Bussian to adjourn to Executive Session.  Pass 4/0

The contents of Executive Session are sealed and not subject to audit.

*A motion by Dennis Bussian and seconded by Joe Green to adjourn to regular session.  Pass 4/0

*A motion by Joe Green and seconded by Roger Schamberger to accept the wage recommendations made by the Finance Committee.  Pass 4/0

Joe Green left the meeting.

Dennis Bussian's Report:  The ball diamonds need to be ready by mid-March. Dennis discussed the possibility of adding several new independent playground toys & grills to all Parks.  Dennis reviewed the possibilities and we will make a decision at our March meeting.  The Mini-Golf T-stand carpets need edging to protect the carpet.  Roger will check with someone about getting this.  The Mini-Golf waterfall tubs need to be re-leveled.  We need to get this done prior to opening.  We discussed the proposed band shell and cost comparison of a portable unit. 

Mark Jordan--No Report.

Roger Schamberger's Report:  We need to align the poles & lights at Dodds ASAP.  This should have been completed last Fall.  The tarps at the Lions batting cages need fixing. ASAP.  We need (5) yards of limestone added to the storage pot.  The light over the pool entrance needs replacing/repairing.  The Lions backstop needs fixing.  Debris, leaves & limbs need to be cleaned up prior to first game in all Parks.  We need 17-20 people for one entire Saturday.   We need to paint the donated golf cart.   We need to hire or Food Court Manager and review the menu, attend the Farner-Bocken Food Show, check on ice-cream machine, review operating procedures, conduct training classes and fix sandwich prep unit.  We need to schedule an all day Department Head retreat.  We would introduce new staff, discuss ideas & goals, review Summer Program, review LCPD policies, review concerns, add new events, etc.  We discussed adding Joe as the LCPD liaison to the LW School District.  We discussed McNeil's Landing and the different work efforts that need to be completed as part of our IDNR - BAAD Grant Application.   Fehr-Graham submitted a proposal.   Some initial concerns are:  Spraying weeds, site plan, survey, temporary docking, cleaning of property and adding to our insurance.

Jim Arnold's Report:  The Lena State Bank has expressed an interest in participating in our G.O. Bond sale.  Jim prepared a work chart which determines the method and flow of command from the Board to Department Heads & employees.  Jim will have this ready for adoption by the Board at our March meeting.  Jim prepared an Executive Director's job description, which will be ready for final review at the March meeting as well. 

*A motion by Roger Schamberger and seconded by Dennis Bussian to give the Tyler's Justice System the same items as in 2005.   Pass 3/0

*A motion by Dennis Bussian and seconded by Mark Jordan adjourn this  meeting.   Pass 3/0  

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

March 13, 2006

 The regular meeting of the Lena Community Park District was called to order at 6:30 PM by President Jim Arnold.  Those present at roll include:   Jim Arnold, President; Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Mark Jordan Advisor.  Also present:  Ellen Conway, Office Manager; Steve Wollny, Director, & Sue Myers, Splash Land Manager. 

 The next meeting will be on Monday, April 10, 2006 at 6:30 P.M. at the LCPD offices. 

 *A motion by Dennis Bussian and seconded by Joe Green to approve the minutes of February 6, 2006 as presented.  Pass 4/0

No one had any comments for public participation.

Ellen Conway Office Managers Report:

We discussed the IDNR-Snowmobile Trail Maintenance grant proceeds.  The carpet installed at the Activity Center is still problematic.  Dana, from Old Mill, will have a second installer put tape around the perimeter.  We discussed the Village of Lena - Intergovernmental Agreement for police coverage.  We would prefer if the Village billed us monthly and if they discussed hours and days of coverage.  We discussed bills payable.  

*A motion by Dennis Bussian and seconded by Joe Green to transfer $20,000.00 from CSB MM to CSB Checking and then pay bills of $ 35,320.05.  Pass 4/0

We discussed other financial sheets including payroll, etc.  The deed for McNeil's Landing has been reordered and will be placed in lock box at CSB.

*A motion by Roger Schamberger and seconded by Joe Green to accept the bid for flowers and vegetation maintenance from Lily Pad Gardens and ask them to bill us monthly.  Pass 4/0

We discussed the annual Coke products sales per machine throughout the LCPD.  The Lions baseball building machine will be moved to the SOUTH side of Lions restroom.  The Dodds North machines will be moved to Dodds South.  The Lions shelter house machine needs replacement.  Roger asked that a H/C parking sign be placed at Dodds North.  Ellen is passing the pop machine filling and collections over to Steve.  Ellen did an excellent job filling and recording. 

We discussed the outstanding key issues.  It is the LCPD policy to re-key certain venues on an established basis.

*A motion by Roger Schamberger and seconded by Joe Green to re-key the Pool (all the same), Food Court and Maintenance/East Room.  Pass 4/0

The employment agreement will have a stipulation requiring clothing and key returns.  Steve will work out details.

*A motion by Roger Schamberger and seconded by Mark Jordan to honor the Lena Lions request to use Lions Park for their annual Fall Festival activities on Saturday, September 6, 2006 including the baseball diamond (weather permitting.)  Pass 4/0

We discussed the request from the Freeport/Stephenson County Convention & Visitors Bureau.  No action taken.

Lisa (new Food Court Manager) will interview applicants for Food Court employment.   Jim Arnold, Joe Green, Steve Wollny, Lisa and Roger Schamberger will attend the Farner-Bocken Food Show in Des Moines on Saturday, April 1, 2006.  We will leave at 7:00 A.M.  

*A motion by Roger Schamberger and seconded by Dennis Bussian to renew our membership in the North West Illinois Association for Parks and Recreation (NWIAPR) for $50.00.  Pass 4/0

Those attending the next N.W.I.A.P.R. meeting in Belvidere will be:  Mark Jordan, Steve Wollny, Roger Schamberger and Joe Green.  We will leave at 4:45 P.M.

*A motion by Dennis Bussian and seconded by Joe Green to adopt the recommendations of the Finance Committee for the Soccer & Volleyball Program Instructors.  Pass 4/0  

Steve Wollny-Executive Director's Report:  Dana is sending a new installer to place tape on the perimeter of the Activity Center carpet.  Robert Nelson of German Valley is bringing 60 students to tour Adkins Energy on April 6, 2006.  He is asking for space for restrooms and a place to eat a sack lunch.  (We need to send LCPD literature home with these kids.)  Steve will handle.   The old bathroom partitions at Splash Land have been removed and holes filled with hydraulic cement.  We will paint the walls and seal the floors.  Jerry Hatfield & Mark Jordan will work this out.  We have the specs for the new pool paint.  Steve/Mark/Jerry will get this coming.  Steve checked out the new benches for the Women's changing area.

*A motion by Roger Schamberger and seconded by Joe Green to purchase color coordinated plastic benches with the new Hiney Hiders bathroom partitions.   Pass 4/0  

The Mini-Golf ponds were frozen over.  The heaters went bad.  Roger/Joe will exchange these at Farm & Fleet.   Steve opened the holes up.  Shirley Dick expressed interest in releasing a parcel of her farm to the LCPD.  This would be based upon an appraisal using an appraiser approved by the IDNR-OSLAD grant program. 

*A motion by Roger Schamberger and seconded by Mark Jordan to open communications with Ms. Shirley Dick for acquisition of suitable acreage of her farm bordering Dodds Park based upon:  An acceptable appraisal by an IDNR-OSLAD Appraiser, Agreement from Ms. Dick to hold property for Grant approval, participation by Lena Sports Association for acquisition and development funding, Grant Application being submitted by Fehr-Graham and awarding of IDNR-OSLAD Grant.   Pass 4/0

A letter of request was submitted to the Monroe Clinic for an AED or two for use by the LCPD.  This unit would be given 100%.  The LCPD needs to have these units in place by 1/06.  Steve has produced language based upon I.P.A.R.K.S. requirement that all batting cage users MUST wear helmets.  Signs will be in place soon.   Matt, John, Shauna, Steve and Roger cleaned up the Lions, Dodds, Polhill and Schudt Parks on Saturday, March 4, 2006.  We reviewed all of the 2006 Summer Employment applications.

*A motion by Roger Schamberger and seconded by Joe Green to hire Matt Huber, Pat Arnold, Pat Hoeffel and John Schroeder for 2006.   Pass 4/0

Dennis Bussian's Report:  The Illinois Public Risk Fund will now be managed by their Board f Trustees.  Dennis reviewed a limited list of playground improvements that could be made.  We discussed these applications at each park.  The LCPD participation would be approximately $12,000.00 with an addition amount of $9,000.00 being requested from local civic organizations.

*A motion by Roger Schamberger and seconded by Dennis Bussian to purchase equipment, safety borders and mulch for approximately $12,000.00 with a additional request of $9,000.00 from local civic organizations.  Pass 4/0

The Lena-Winslow High School boys games start Saturday and the girls next Thursday. 

Joe Green's Report:     Nothing

Roger Schamberger's Report:  18 barrels, 4 grills, many parking curbs, picnic tables and dock ramps have been donated for use at McNeil's Landing.  Donated Trucking for the parking lot is being pursued.  We are looking for used treated deck material.  Ellen has prepared and sent the tax exemption application for this property.   Roger will be working on the grant application.  Roger has discussed our plans with Ed Specht from the Stephenson County Health Department and Terry Groves from the Stephenson County Planning & Zoning Department.

Sue Myers - Splash Land Managers Report:  Sue will be reviewing the employment application for lifeguards and then hiring.  Sue made recommendations for changes in our Splash Land pass fees.  The individual daily fees are not being recommended for change. 

*A motion by Roger Schamberger and seconded by Dennis Bussian to use the recommended changes for Family Pass fees minus $20.00 per family.  This computes to approximately 5 cents per family member per hour based upon available swimming time.   Pass 4/0

Steve will prepare a paragraph explaining the reason for increase plus a break down per hour.

The Board would really like to see the pool open on Saturday of Memorial Day weekend.   It appears as though the Lifeguard applicants graduating this year are in the minority. 

Hilary Rogers - Program Directors Report:  We reviewed the Summer 2006 Program and noted a few changes.  We would like an additional 3 more "Music In The Park" events and 1 Brats and Corn-on-the-cob event and 1 Brats, Bar-B-Que and Brass event.  

Mark Jordan--No Report.

Jim Arnold's Report:  Fehr-Graham is conducting a Brownsfields meeting tomorrow night.  Roger will be going.  Jim prepared a work chart which determines the method and flow of command from the Board to Department Heads & employees.  Jim has this ready for adoption by the Board. 

*A motion by Roger Schamberger and seconded by Dennis Bussian to adopt the Flow of Command work chart.   Pass 4/0

*A motion by Dennis Bussian and seconded by Mark Jordan adjourn this meeting.   Pass 4/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

April 10, 2006

The regular meeting of the Lena Community Park District was called to order at 6:30 PM by Vice-President Joe Green.  Those present at roll include:  Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Mark Jordan Advisor.  Also present:  Steve Wollny, Director,  & Hilary Rogers, Program Director.   Absent at roll:  Jim Arnold, President (excused).

The next meeting will be on  Monday, May 8, 2006 at 6:30 P.M. at the LCPD offices. 

*A motion by Dennis Bussian and seconded by Mark Jordan to approve the minutes of March 13, 2006 as presented.  Pass 3/0

No one had any comments for public participation.

Ellen Conway Office Managers Report:

We discussed bills payable.  

*A motion by Dennis Bussian and seconded by Roger Schamberger to transfer $20,000.00 from CSB MM to CSB Checking and then pay bills of $ 11,909.66.  Pass 3/0

We discussed billing the Lena-Winslow School District for the extra cost of turn Lions baseball diamonds lights on prior to 6:00 P.m.  This agreement was worked out with the school board prior the 2006 ball season.  The bill is for $880.49 - kilowatt adjustments.

We discussed other financial sheets including payroll, balance sheets and Activity Center, etc.  The Staff needs to implement MORE revenue producing activities at the Activity Center.   We will order soft serve mix from Werhane's.  The Levy confirmation has been signed and returned to Vici Otte.  We need to review all the cell phone break bills to determine where the minutes are going for the past (6) months.    

*A motion by Roger Schamberger and seconded by Dennis Bussian to renew our web-site.  Pass 3/0

*A motion by Roger Schamberger and seconded by Dennis Bussian to give the Junior Class (2) 10 game passes for the Post Prom event.  Pass 3/0

*A motion by Roger  Schamberger and seconded by Mark Jordan to give the Stephenson County 4-H Federation (10) single game passes for raffle at the Stephenson County Fair.  Pass 3/0

Dennis Bussian signed all of the Stephenson County exemption status papers.  Received Thank You from Bunny Hop and Girl Scouts.  Dennis discussed ball diamond meeting status with leagues.

Hilary Rogers - Program Directors Report:  The 2006 Summer Program is being printed by The Journal Standard.  Distribution will be in the Village Voices--including Nora this year.  It will be ready this week and out next week.  Hilary is ready for Easter Egg Hunt.  The event will be Saturday, April 15, 2006 at 10:00 AM on Lions playground.  Guest Bunny is Mr. Shelly Sabinson.  We discussed recreation & education employees for Summer.  Roger suggested that Hilary ask for at least one more helper for Saturday. 

Steve Wollny - Executive Director's Report:  Dana from The Mill has not sent the installer to refasten the Activity Center's carpet.  This is creating an issue with the Yoga classes.  We discussed the variety of loader tractors that Steve secured pricing on. 

*A motion by Roger Schamberger and seconded by Dennis Bussian to purchase a DX55 Case/IH tractor, loader, weights, post hole digger, loader plate, rear hyd., quick couplers from Carter & Groenwald contingent upon securing financing from the Citizens State Bank with payment due November 1, 2007.  Pass 3/0.

The bathhouse locker-room floors need (2) coats of stain.  Steve will ask the Jordan Boys for help in staining & painting the floors, walls and pool.  The Mini-Golf water falls are cleaned and running.  The pump pits need to be corrected.  The plastic walls are caving in.  Steve will ask Tim to look at them.   Nu Toys submitted prices & catalog.  The pool is drained and starting to be cleaned.  We discussed a head set for the Yoga classes.  The Board suggested that Kathy make a recommendation to us and then we can proceed from there.

Dennis Bussian's Report:  Dennis discussed the pre-season help provided by Cary & Casey Schroeder.  We will give Casey a $25.00 gift certificate to the Food Court and Cary a $50.00 gift certificate to Beach's.  Dennis inquired as to Life Trail Fitness System.  Roger has not heard from FHN or the Monroe Clinic.

Mark Jordan's Report:  Mark will be going to the Lena Lions Club & Lena-Winslow Jaycees meetings this week requesting help with the Fire Engine play structure destined for Dodds Park.

Joe Green's Report:     Nothing

Roger Schamberger's Report:  (See attached sheet).  Roger asked that we have a clean-up on Saturday, April 22, 2006.  We will load up and head out at 8:00 AM from the Maintenance Dept.  The planter/sign in front of the office needs the base repaired.  Roger remind Steve of the following:  The 48" Food Court condiment refrigerator needs repair, Lions backstop needs repair, Polhill Park waterfall pump needs repair, the soft toss mats need to be hung, golf cart needs paint (Roger will do), clean/organize Dodds North & South buildings (Pat & Pat), We discussed parking lot and dock lumber.

*A motion by Dennis Bussian and seconded by Mark Jordan to purchase the rock + fuel and material for the dock at McNeil's Landing.  Pass 3/0

*A motion by Dennis Bussian and seconded by Mark Jordan adjourn this  meeting.   Pass 3/0  

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

May 8, 2006

 The regular meeting of the Lena Community Park District was called to order at 6:30 PM by President Jim Arnold.  Those present at roll include:  Jim Arnold, President; Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Mark Jordan Advisor.  Also present:  Steve Wollny, Director,  & Hilary Rogers, Program Director; Ellen Conway, Office Manager, Karin Sabinson, Assistant wherever we need her.

The next meeting will be on  Monday, June 12, 2006 at 6:30 P.M. at the LCPD offices. 

*A motion by Joe Green and seconded by Roger Schamberger  to approve the minutes of April 10, 2006 as presented.  Pass 4/0

No one had any comments for public participation.

Ellen Conway Office Managers Report:

We discussed bills payable including the Menard's bill for McNeil's Landing and pool paint, etc.   Roger was able to find Ameron 385 paint for the pool for a savings of $500.00 +/-. 

*A motion by Dennis Bussian and seconded by Mark Jordan to transfer $25,000.00 from CSB MM to CSB Checking and then pay bills of $54,055.66.  This included the tractor bill.  Pass 4/0

The loan proceeds for the tractor in the amount of $27,000.00 will be deposited to checking.

Hilary Rogers Report:  The program guide for 2006 is done and distributed.  There were a couple of glitches in information transfer.  We brought in $8,555.00 in program sign-up.  There were 251 forms filled out.  There are a couple of more sign-up dates coming. 

Karin Sabinson's Report:  Marlea Goebel of Farner-Bocken Companies helped prepare the 2006 Food Court menu.  Marlea worked with Well Done Menus of Carroll, Iowa.  The finished menu will be emailed on Wednesday, May 10, 2006 for review.  They will be printed Thursday 5/11/06.  We will be using the check-off style menu similar to the Drive-Inn.  Jim may have this on his computer.  Jim will work with Karin to get it done.  Carlson Business machines will be here 5/15/06 to program the registers.  The Coke menu boards will be ready 5/16/06 and the Farner-Bocken order will be placed 5/17/06 & delivered 5/18/06.  We have a few new and exciting things to add to the menu.  We will be offering breakfast sandwiches and new Panini sandwiches.  Fruit, vegetable and yogurt cups and more.  We will be taking orders on the deck for the afternoon break.   I have been very, very busy cleaning and organizing.  

Steve Wollny Executive Director's report:  The Splash Land restroom walls, floors and new partitions are in and look great.  Tom Rice is just about done with the pool painting.  Jerry Edler installed a new toilet.  The old unit cracked.  We discussed playground equipment.  The Lions & Jaycees are low on funds.  The carpet at the Activity Center is finally ready and looks good.

Elly Mae - Officer Manager's Report:  We discussed other financial sheets including payroll, balance sheets and Year end comparisons.  This is the information that Bob Carlisle uses for our annual audit.    

The final tax computation sheet was forwarded to Vic Otte, County Clerk.  We received four Thank You notes.  We discussed employee benefits.  No "FREE" food for anyone.  Discounts for employees 10%, seniors, 10%.  Department heads & Commissioners 20%.   Employee Cards MUST be displayed prior to discount.

 *A motion by Roger Schamberger and seconded by Mark Jordan to give our employees a pool pass.  (Check last year.)  Pass 4/0

Dennis Bussian's Report:  The annual review of coverage from Illinois Parks Association Risk Services was modified to reflect any changes.

*A motion by Roger Schamberger and seconded by Joe Green to Accept the above noted changes recommended by the Insurance Committee.  Pass 4/0

Joe Green - No Report.

Mark Jordan - No Report.

Roger Schamberger's Report:  Roger inquired as to the results of our Community Survey.  (Hilary will have it soon.)  Roger inquired as to the wrap up on the Easter Egg Hunt.  There were a few things that need to be considered for next year.  How are the Mini-Golf pump pits coming along.  The Dodds ball diamond light need alignment. (Joe/Roger will do this.)   The pool entrance needs a new security light.  Joe will be building the loader man basket soon.  Lions back stop needs repair.  The warning track at Lions needs to be shaped and filled with limestone.  How is the pump for Polhill waterfall coming?    The street/ playground light needs replacement at Polhill.  Joe/Rog will be doing the annual walk through.  Arnold Wingert inquired as to continuing Wednesday cards.  Board thought that this was fine.   Roger & Joe had a discussion with juveniles using Lions shelter.  They had to clean this up or leave.  They cleaned it up.

We need to check on ice cream machine hauling.  Rog/Joe will pick-up if needed.  Sandwich prep unit needs repair.  Planters need alignment, new shims, etc.  POOL UMBRELLAS need to be installed soon.  Sue/Board will find locations. FLUSH hydrant before filling pool.  We need an All Department Head meeting and soon.  Steve needs to update safety and work logs for Summer use. 

McNeil's Landing--We need to develop a final site plan.  Grant is due to the IDNR at Springfield September 1, 2006.  The parking lot and road entrance need immediate focus.  The floating dock is almost ready.  The bank needs excavating and parking lot skimmed off.  The weeds need spraying and a limited amount of brush cleaned up & burnt.  Ramp needs sand paint & tables need paint.  Permit from Army Corp of Engineers for floating dock is in as is the driveway permit from Stephenson County.

Jim Arnold's Report-- Jim discussed Yoga.  Classes are going well.  We have a group of dedicated instructors.

Dennis Bussian left the meeting.

*A motion by Roger Schamberger and seconded by Mark Jordan to authorize Steve to spend up to $200.00 without Board permission.  Pass 3/0

Steve Wollny discussed his pending job offer for full time employment with Monroe Truck Equipment.  The Board does not want Steve to go.  Steve will keep us informed of his intentions.

*A motion by Roger Schamberger and seconded by Mark Jordan adjourn this  meeting.   Pass 3/0    

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

June 12, 2006

 The regular meeting of the Lena Community Park District was called to order at 6:30 PM by Vice-President Joe Green.  Those present at roll include:  Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Mark Jordan Advisor.  Also present:  Steve Wollny, Director,  & Hilary Rogers, Program Director; Ellen Conway, Office Manager, Lisa Mischler, Food Court Manager, Sue Myers, Splash Land Manager.  Absent:  Jim Arnold, President (excused).  Guests:  Bridgette Stocks, Community Services Specialists from Fehr-Graham & Associates.

The next meeting will be on  Monday, July 10, 2006 at 6:30 P.M. at the LCPD offices.*A motion by Mark Jordan and seconded by Dennis Bussian  to approve the minutes of May 8, 2006 as presented.  Pass 3/0

No one had any comments for public participation.

We discussed bills payable including the Precision Drive and Control and the American Food Service.  PDC--Still not fixed, AFS--Possible warranty. 

*A motion by Dennis Bussian and seconded by Roger Schamberger to transfer $40,000.00 from CSB MM to CSB Checking and then pay bills of $45,880.45  This included pay roll.  Pass 3/0

Steve Wollny, Executive Directors Report:  Kurt A. is still working on the sandwich prep unit.  The acid in the food being spilled on it has caused problems with the condenser, etc.  The concrete leg on one of the Food Court tables was damaged.  A new one ($200.00 + $82.50 shipping) has been ordered.  Nu Toys is only offering a 2% cash discount.  Roger/Denny will call Mark Petersen at Midwest Sales in the Quad Cities for a better deal.  Yoga is expanding.  Cathy C. has candles donated from Dollar General.  Unfortunately, the LCPD can not provide golf tournament sponsorships.  Will the eye pillow mover please stand up.  The rear hydraulic has been installed on the loader tractor.  We may be trading our post hole digger for one that digs 48".  Yes on the SD card.  OK on P-Card.  No on ball diamond pump.  (There should be very limited puddles.) 

*A motion by Roger Schamberger and seconded by Mark Jordan to purchase the $29.00 SD Memory card.  Pass 3/0

*A motion by Roger Schamberger and seconded by Mark Jordan to purchase a Stihl gas powered pole saw and Stihl gas powered hedge trimmer (replaces 2-old John Deere units).  Pass 3/0

Joe explained the Lily Pad invoice.  We are slowly eliminating an annual bed.  It is around $100.00 to add perennials.  We are also adding $100.00 of perennials to the Mini-Golf. 

*A motion by Roger Schamberger and seconded by Mark Jordan to add $100.00 to Mini-Golf Perennials.   Pass 3/0

Elly Mae Conway--Office Manager's Report:  Payroll summary and overtime was reviewed.  The annual audit with Bob Carlisle went very well.  Village of Lena police Chief--Steve Schaible stopped by for a copy of our ordinances. 

We reviewed the 2006-2007 Appropriations Budget.

*A motion by  Roger Schamberger and seconded by Mark Jordan to accept the 2006-2007 Appropriations Budget as presented and the same shall be made available for public inspection.  Pass 3/0

Bob Coomber ran our Thursday night basketball league all winter.

*A motion by Roger Schamberger and seconded by Dennis Bussian to pay Bob 10% + a family pool pass.  Pass 3/0

We discussed the current key situation.  It is just good policy to re-key every so often! We will re-key at end of 2006 Summer Season.  We have a non-registered youth that needs to be registered prior to participating in program.  We received a list of employees.

Hilary Rogers Program Report:  The T-shirts are ordered for T-Ball and is it OK for coaches,  YES!  Ads are going together for our upcoming special events. 

Lisa Mischler Food Court Report:  Everything is running smoothly.  Sandwich prep unit is still not working.  Panini sandwiches are going good.                                     

Sue Myers Splash Land Report:  Mini-Golf carpet needs repair.  Carpet was originally sold as 7-10 year carpet.  It has been 3+ years.  Sue will call John Hawkinson of C.O.S.T. of Wisconsin for warranty issues.  Swim Lessons starting today.   The Mechanical Room ventilation fan has a bad thermostat. A new unit will be here soon.  The 8" waterslide pipe is loosing prime.  Mechanical, Inc. repaired this last Fall.  Sue will call on warranty issues.  Man hole #1 sump pump was replaced (Jerry).  All three pit alarms were tested.  (Man hole #1, Back wash & Sanitary.)  The wading pool is over flowing.  The inlet valve will be replaced.  The sampling pump was sucking air.  The sanitizer system will switched to manual in order to balance the new Tri-Chlor system.   Steve will pick-up a new CD player for aquacize and a new to-line phone for the office.   The pool vacuum has been repaired.  We have had two issues with PARENTS.  The ability to read, understand and abide by the rules has been a struggle for two local parents.   The LCPD invokes rules for the safety and enjoyment of all of our patrons.    Individuals that can not abide by these will be asked to leave, removed by police or served a no trespass warrant. 

Hilary, Sue and Lisa left the meeting.

Bridgette Stocks from Fehr-Graham presented her report on obtaining an Illinois Department of Natural Resources (IDNR) Open Space Land Acquisition and Development (OSLAD) for the expansion of Dodds Park.  This property is currently owned by Ms. Shirley Dick.  Shirley is agreeable to the sale of the property based upon appraised value.  The OSLAD program is funded at $32.M this year.  It is normally funded at $20.M.  Grant results will be known in late October.  The Lena Sports Association has $29,000.00 reserved for this acquisition. The IDNR matches 50% of the acquisition cost.  We are excited about this opportunity.  Jim Arnold voiced his support for this grant earlier. 

*A motion by Roger Schamberger and seconded by Mark Jordan to hire Fehr-Graham & Associates for $2,500.00 to write the IDNR OSLAD grant and go with us to Springfield for the presentation.

Jim Arnold's Report:  Sue had asked for additional storage.  Jim & Pat will build her cabinets if ok.  OK!  The shelter house doors are pad locked opened.  We need to provide a key to renters. 

Dennis Bussian's Report:  We need to do something with the standing water and tall weeds.  Roger commented that Mike Ireton had asked the same thing.  The main drain tile has obstructions and the sumps/storm water that comes from Parkside increases the problem.  Roger will contact the SWCD.  The display case at the concessions is empty.  Ann Rogers asked for South storage to be re-keyed.  Dave Macoomber called Dennis on the naming of McNeil's Landing.  Cary Schroeder had called Dennis & Roger on the alignment of the Lions baseball diamond lights.  Steve will call MUSCO on 1.) potential for wind to move fixtures and 2.) alignment for high pop-up fly balls.

Mark Jordan's Report:  Are the horseshoe pit lights working?  The two newly installed stakes may be OK.  Mark will check. 

Roger Schamberger's Report:  John Kurth and Mike Brown have or will be served no trespass warrants.  McNeil's Landing is coming along.  The poles have been relocated, the dock stained/sealed.  All permits are in place.  The electric will be going in soon (by staff).  This needs to be under the parking lot.  The pool leak issue has been resolved.  NO the pool does not have a crack.  It is water tight.  There was a faulty 10" plug in the main drain that caused drama, anxiety, fear, and general aggravation.  Fill the pool earlier.

Joe Green's Report:  Joe and Roger spent Friday evening and all day Sunday building a new driveway and leveling the base for the parking lot.  The project is coming along very well.  We have received very favorable reports from many individuals.  It will be a nice addition to our park district and an opportunity for economic development.   

*A motion by Mark Jordan and seconded by Dennis Bussian to approve the cost of using an excavator at McNeil's to dig in the dock.  Pass 3/0

We discussed our expectations from certain Department Heads.  Board Reports were extremely poor and work effort/expectations needed improving.  Steve will meet with and work towards improvement.

*A motion by Roger Schamberger and seconded by Mark Jordan adjourn this meeting.   Pass 3/0  

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

July 10, 2006

The regular meeting of the Lena Community Park District was called to order at 6:30 PM by President Jim Arnold.  Those present at roll include:  Jim Arnold, President; Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary.  Also present:  Steve Wollny, Director,  Hilary Rogers, Program Director; Ellen Conway, Office Manager, Karin Sabinson, Asst. Food Court Manager, Diane Henry, Food Court Sue Myers, Splash Land Manager, Cody Shumaker, Asst., Deliah Harmon, Pool.   Absent:  Mark Jordan, Advisor (excused).  Guests:  Dan Stevens.

The next meeting will be on Monday, July 24, 2006 at 6:15 P.M. at the LCPD offices for a public hearing on the 2006-2007 Appropriations Budget. 

*A motion by Joe Green and seconded by Dennis Bussian to correct that the rear hydraulic unit was added to the Case/IH tractor and then to approve the minutes of June 12, 2006 as presented.  Pass 3/0

Dan Stevens participated in the public comment section.  Dan asked how our pool bond was structured.   Roger discussed the 20 year pool bond, the annual abatement and the one year G.O. Bond.  We discussed the re-financing that dropped our interest rate. 

*A motion by Roger Schamberger and seconded by Joe Green to transfer $50,000.00 from CSB MM to CSB Checking and then pay bills of $87,487.76  This included pay roll.  Pass 3/0.  We will hold Precision Drive and Control (warranty), Anne's (discount) and American Food Service (warranty).

Sue Myers - Splash Land Manager's Report:  (Cody Shumaker & Deliah Harmon attended as well.)  Sue & group gave an excellent report.  Four citizens concerns forms were sent in--these were discussed.  Several items have been repaired, several need repaired and a couple of items for this fall.  Very good written report.  Please use this format each time.  Jim Arnold planned on calling everyone after the meeting that filled out a citizens concern form.

Hilary Rogers - Program Director's Report:  Hilary gave a summary report of activities to date.  Good report.   Roger gave Hilary an outline (rough draft) for event planning.  This would help to not miss something, inform staff and keep things streamlined.  Roger wanted it completed for Smokey Mountain Haze and each and every event from here on out.  The Music in The Park signs need to include the time and on the street by 9:00 AM.  Did all the church bulletins include Tricia Vandenburgh?  Roger asked that more Activity Center and Bus trips be planned ASAP.

Steve Wollny, Executive Directors Report:  The sandwich prep unit is working.  The horseshoe pits light switches have been replaced.  Four trees were donated to Polhill Park (Memorial).  The new playground equipment is coming tomorrow.  JOE GREEN built the all new extend-da-bucket lift for the tractor, THANK YOU JOE!!! The pump on the weed sprayer is broken.  The new tank on the water wagon has been installed.  The cordless drill died.  John Schroeder went to work for Mike Schoeger.  We hired Courtney Fox as a replacement.  The Power & lights have been hooked up at MDL.  Someone stole the fire ring at MDL.  Good report.

Karin Sabinson - Food Court Assistant Manager's report:  Karin listed the good & poor sellers.  The "Add mix" lights on the ice cream machine are not working.  Company One Fire gave an estimate of $275.00 for cleaning the vent hood.  OK for after season to complete.  We discussed changing dumpster configuration to add a walk-in freezer.  Energy efficient and time savor and ability to keep more inventory.  Employee of the week---Diane Henry.  Brad Moore is working on the ice machine.  Thermostat was causing issues.  Good report.

Elly Mae Conway - Office Manager Report:  We reviewed account balances, payroll summary with overtime.  We looked over Balance sheet, All P/L statements.  We had an insurance claim from someone that fell in the shelter house.  Portable toilet for MDL is $75.00.   Mrs. Lobdell inquired about free shelter house rent.  No action taken.  Excellent report.

Karen Dammann - Swim Lesson Coordinator:  Sessions 1 & 2 have gone well.  Numbers were down a little bit. 

*A motion by Roger Schamberger and seconded by Joe Green to adjourn to executive session to discuss the employment, resignation or termination of personnel.  The minutes of executive session are sealed and not subject to audit.  Pass 3/0

*A motion by Roger Schamberger and seconded by Dennis Bussian to adjourn to regular session.  Pass 3/0

*A motion by Roger Schamberger and seconded by Joe Green to terminate  Lisa Mischler's employment as Food Court Manager.   Pass 3/0

Dennis Bussian's Report:  Dennis will review the I.P.A.R.K.S. insurance at the 7/24/06 meeting.  The premium will be paid at the August 14, 2006 meeting.

Joe Green's report:  We discussed the name for the canoe/kayak launch on Cedarville Road at the Pecatonica River .  Mr. David Macomber suggested that we use Damascus in the naming of our launch due to the long standing and deep history of the Damascus area.   Greg Wichman asked that we include McNeil in remembrance of his grandfather as part of our purchase agreement.

*A motion by Roger Schamberger and seconded by Joe Green to name the launch McNeil's Damascus Landing.  Pass 3/0

Roger Schamberger's Report:  MDL has had a number of good reviews.  The grant will be ready for review at the 8/14/06 meeting.  The gravel is done--needs final grading.  Bob/Judy Smith have seeded dirt.  The dock, ramp & canoe/kayak launch should be going in very soon.  The burn pile has about 50% burnable left the dirt can be leveled off.  Donations to date:  All skid loader rental, parking curbs, light poles, grills, arborvitaes, big rocks, Dan Brinkmeier & Gary Vehmeier trucking, dock ramp, barrels, safety rings, mounting poles and culvert tubes, cabling, Charlie Wingert skid loader & lift, picnic tables, etc.  Roger discussed sign for east end of parking lot---OK to build.  The acquisition of Shirley Dicks property has been started with an IDNR-OSLAD grant application.  We will know at the end of October.  Jim Wolfe of Jim Wolfe Appraisals donated the appraisal.  The Lena Sports Association has $29,000.00 + set-aside for purchase.  This is a 50/50 match grant with the IDNR.  We need to send Thank You'd to Dan Brink Meier, Gary Vehmeier, Charlie Wingert, Mom, Joe Ginger, Lee Butler, Jim Wolfe, Duane DeVoe.    Roger asked that Steve spend more time planning & more time working with Staff/Department Heads.  How is replacement help going?  More time checking equipment & facilities & more time on PR.  Steve needs to review all invoices with Ellen.

*A motion by Dennis Bussian and seconded by Roger Schamberger to adjourn this meeting   Pass 3/0   Next meeting 7/24/06 @6:15 at LCPD Offices. 
 

LENA COMMUNITY PARK DISTRICT

Public Hearing and

Continuation of Regular Monthly Meeting

July 24, 2006

A Public Hearing for the purpose of receiving public comment for Ordinance 060724 - Annual Appropriations Budget was called to order at 6:15 PM by President Jim Arnold.  No members of the general public attended the public hearing. 

*A motion by Joe Green and seconded by Mark Jordan to close the Public Hearing at 6:30 PM

The continuation of the regular meeting of the Lena Community Park District was called to order at 6:30 PM by President Jim Arnold.  Those present at roll include:  Jim Arnold, President; Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Mark Jordan, Advisor.  Also present:  Steve Wollny, Director; Ellen Conway, Office Manager; Sue Myers, Splash Land Manager.

The next meeting will be on Monday, August 14, 2006 at 6:30 P.M. at the LCPD offices for a public hearing on the 2006-2007 BINA Notification/Annual General Obligation bond. 

*A motion by Joe Green and seconded by Dennis Bussian to approve the minutes of July 10, 2006 as presented.  Pass 4/0

Ellen Conway - Office Manager noted that the CSI annual picnic brought in $961.65.  The 4th installment from the Coca Cola Bottling Company of $3,000.00 was received. 

*A motion by Roger Schamberger and seconded by Dennis Bussian to transfer $70,000.00 from CSB MM to CSB Checking.  Pass 4/0. 

Dennis Bussian's Report:  Dennis reviewed the I.P.A.R.K.S. insurance coverage and made recommendations.  We discussed the changes.  The limits of liability coverage for wrongful acts/Public Officials was increased to $5.M   The premium will be recommended for payment at the August 14, 2006 meeting.

Sue Myers - Splash Land Manager's report:  Sue asked if the pool passes could be reduced to ? price.

*A motion by Joe Green and seconded by Roger Schamberger to reduce the Splash Land pool passes to ? price beginning August 1, 2006.  Pass 4/0

*A motion by Roger Schamberger and seconded by Joe Green to adopt Ordinance 060724 for the Annual Budget and Appropriations Ordinance for the fiscal year ending April 30, 2007.  Pass 4/0

We discussed the clean-up of McNeil's Damascus Landing and the Pecatonica River.  The Landing has numerous tree trimming needs and cast iron/steel junk that was dumped of the bridge/bank into the water.  The river has numerous submerged logs that have caused damage to boats, etc.  A generous offer has been made to offer (2) 24' pontoon boats for lease for the purpose of general inspection, public relations and general river clean-up.  The 2006 season lease is $1.00 per unit.  The pontoons shall be anchored/docked at the Landing. 

*A motion by Dennis Bussian and seconded by Mark Jordan to lease (2) 24' pontoon boats from GASCO for the stipulated fee of $1.00 per unit for the 2006 season with pontoon boats to be anchored/docked at McNeil's Damascus Landing.  Roll call vote:  Bussian - Yes, Jordan - Yes, Arnold - Yes, Schamberger - Abstain, Green - Abstain.  

*A motion by Dennis Bussian and seconded by Mark Jordan to lease (8) sections of 5' scaffolding for $1.00 from GASCO.

Roll call vote:  Bussian - Yes, Jordan - Yes, Arnold - Yes, Schamberger - Abstain, Green - Abstain

*A motion by Dennis Bussian and seconded by Roger Schamberger to adjourn this meeting   Pass 4/0  

The next meeting will be 8/14/06 @6:30 P.M. at LCPD Offices.  

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

August 14, 2006

*A Public Hearing for the purpose of public comment regarding the 2006-2007 General Obligation Limited Tax Park Bonds was called to order at 6:30 P.M. by President Jim Arnold.  No one from the general public attended the hearing and no Board members had questions or comments. 

*A motion by Dennis Bussian and seconded by Mark Jordan to close the Public Hearing portion of the meeting.  Pass 4/0

The regular meeting of the Lena Community Park District was called to order at 6:34 PM by President Jim Arnold.  Those present at roll include:  Jim Arnold, President; Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Mark Jordan Advisor.  Also present:  Steve Wollny, Director;  Hilary Rogers, Program Director; Ellen Conway, Office Manager; Karin Sabinson, Asst. Food Court Manager; Diane Henry, Food Court; Sue Myers, Splash Land Manager.  

The next meeting will be on  Monday, August 28, 2006 at 6:30 P.M. at the LCPD offices. 

*A motion by Joe Green and seconded by Dennis Bussian to approve the minutes of July 24, 2006 as presented.  Pass 4/0

Richard Holmes entered the meeting and participated in the public comment section.  Richard read the publication in the Northwestern Illinois Farmer regarding the BINA required notice for the Annual General Obligation (G.O.) Bond sale.  Roger provided an explanation for the G.O. Bonds.  Richard also commented on how nice McNeil's Damascus Landing looked.  Roger provided the background on the property, contributions to date and our IDNR BAAD Grant application status.  Richard left the meeting.

We reviewed and discussed the bills. 

*A motion by Dennis Bussian and seconded by Roger Schamberger to transfer $70,000.00 from CSB MM to CSB Checking and then pay bills of $137,984.79  This included pay roll and our annual insurance premium.  Pass 4/0.

Sue Myers - Splash Land Manager's Report:  Sue provided the end of the season hours for being open.  Our employees are returning to High School and College.  Sue will provide a list of wants & needs at our September meeting. 

Hilary Rogers - Program Director's Report:  Hilary gave a summary report of activities to date.   Roger offered to help Hilary with the upcoming event planning.  The promotion of our events is weak.  Roger asked Hilary to provide numbers of fliers, where they went to and when.  Roger offered to take bundles of fliers to area runs and biking events.  If we are not going to promote these events, why have them?  Roger also asked Hilary what programs were being planned for the Activity Center.

Joe Green left the meeting at 7:50 P.M.

Steve Wollny, Executive Directors Report:  There are issues with the Yoga Programs.  Bruce Priest would like to extend his class period and would like to adjust his compensation accordingly.  Bruce suggested an increase in the class session price.  Cathy has issues with things in general.  The Gator had a fender bender.  The Toro lawn mower is in for warranty work.  They loaned us a zero turn unit, which cut the mowing time.  We are trying out a Toro 2110 4X2.  We have quotes for the Mini-Gold re-surfacing and Lions waterway tiling/drainage work.  We have quotes for a unit to replace the 626 AMT.  Cary Schroeder would like to use Lions baseball diamond for a Legion baseball clinic.  OK.

Jim Arnold questioned Steve on the Board directive for coordinating the pool rental with the Le-Win Schools.  Jim Arnold discussed the issues surrounding his dialogue with School Board President Jim Werhane.  Jim Werhane asked that we re-visit the agreement that was prepared several years ago.  This agreement was worked out between Board Members.  Mark Jordan and Roger Schamberger will represent the Park District.  Jim Arnold directed Steve to spend his time organizing the internal operations of the Park District.  Butch should be organizing the maintenance department.   We discussed our workers and employees and winding down for the Summer.  Jim Arnold suggested a pool fee for after school to be $1.00.  Sounds good!

Karin Sabinson - Splash Land Manager's report:  Karin indicated that we have had a couple of employees not show up when scheduled.  She will work it out.  We are total out of (4) food items.  We have all committed to ordering smiley rings.  Karin will be offering a 10% discount to clear out our end-of-the-year inventory.  Merlene Erb gave her Hot Bacon dressing recipe o Karin.  Employee of the week--- ??. 

Elly Mae Conway - Office Manager Report:  We reviewed account balances, payroll summary with overtime.  We looked over Balance sheet, All P/L statements.  The insurance claim from someone that fell in the shelter house has been closed.  We received thank you notes from Beach's-American Legion fund raiser and Lions Club.  Karen Dammann sent the end of the year report on swimming lessons.  She extended her duties and responsibilities.  Karen did an exceptional job and her area always ran smoothly.  She will be missed.  Bob Carlisle provided a summary of his annual audit of Park District accounts/levies, etc.  This needs to be filed with the State of Illinois. 

Dennis Bussian's Report:  Dennis discussed the Lena Sports Associations inquiry as to the proposed land acquisition for the expansion of Dodd's Park using a matching grant through the Illinois Department of Natural Resources (IDNR) Open Space Land Acquisition and Development (OSLAD) grant.  This is a 50/50 grant.  The Lena Sports Association raised $29,000.00 from their annual golf tournaments for the match on this grant.  Attorney John Whiton prepared a written agreement for this transaction.  The Lena Sports Association will be invited to our August 28, 2006 meeting at 7:00 P.M to formalize this agreement.  We will present the site plan, etc.  This plan is very tentative and was used for the application only.  Dennis discussed his phone conversation with Vicki Schamberger.  The Mini-Golf carpet replacement is being investigated as a warranty claim by park staff.  Dennis discussed the possibility of adding more playground structures at Dodd's and Lions.  Mark and Dennis will communicate a request to the Lena Lions Club and Le-Win Jaycees for participation.  Dennis also inquired as to the continuing interest by the Monroe Clinic and Freeport Health Network in the Life Trail Fitness System.  Roger will forward another letter.

Roger Schamberger's Report:  MDL continues to have great reviews.  The grant is ready to be typed up and sent to the IDNR.  The proposed site plan was reviewed.   We discussed a walk-in freezer and addition dry storage at the Food Court dumpster location.  Cary Schroeder asked as to consider lighting the bull pen at Lions---we have lights to install.  We discussed a bull pen for Dodd's South and permanent covers for all the dug-outs.  Steve will be getting quotes on replacing the fence at Dodd's North.  We discussed helping Matt Wagner with replacing the fence by horseshoe pits.

*A motion by Roger Schamberger and second by Mark Jordan to authorize President Jim Arnold to commit the Lena Community Park District to the Illinois Department of Natural Resources - Boat Area Access Development Grant.  This is a 100% Grant from the IDNR for the continuation of development of McNeil's Damascus Landing.  Pass 4/0

*A motion by Dennis Bussian and seconded by Mark Jordan to allow the Lena Fire Department to use Lions Park for a fireworks display on Sunday, September 10, 2006 - pending a written request.   Pass 3/0

*A motion by Dennis Bussian and seconded by Roger Schamberger to continue this meeting on Monday, August 28, 2006 at 6:30 P.m.  Pass 3/0
   

LENA COMMUNITY PARK DISTRICT

Continuation of Regular Monthly Meeting

August 28, 2006

The continuation of the regular meeting of the Lena Community Park District was called to order at 6:30 PM by Vice-President Joe Green.  Those present at roll include:  Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Mark Jordan Advisor.  Also present:  Steve Wollny, Director;  Ellen Conway, Office Manager.  Guests:  Cary Schroeder & Scott Olberding.  Absent at roll:  Jim Arnold, President (excused).

The next meeting will be on  Monday, September 11, 2006 at 6:30 P.M. at the LCPD offices. 

*A motion to accept the low bid of 4.58% interest from JP Morgan Chase Bank of Rockford, IL for the Annual General Obligation Limited Tax Park Bonds series 2006 of the Lena Community Park District, Stephenson County, Illinois and for the levy of a direct annual tax to pay for the principal and interest on said bonds was made by Roger Schamberger and seconded by Mark Jordan.  Roll call:  Bussian-Yes, Green, Yes, Jordan-Yes, Schamberger-Yes.  

*A motion by Dennis Bussian and seconded by Mark Jordan to approve the minutes of August 14, 2006 as presented.  Pass 3/0

Cary Schroeder and Scott Olberding discussed installing a grass infield at Lions baseball diamond.  Cary prepared a written report describing the benefits and potential problems with a grass infield.  It appears as though the grass infields represent a majority of the fields in the region.  Cary indicated that the labor would be donated and the sod is app.  $930.00.  The two questions that warranted discussion were as follows:  Would the infield grow grass and how would the schools feel about the transformation.  Cary was going to check with the sod company and Roger with Jim Werhane.  We discussed lighting the Lions bullpen.  We have lights and can find poles.

*A motion by Roger Schamberger and seconded by Mark Jordan to transfer $20,000.00 from CSB MM to CSB Checking.  Pass 3/0.

Jim Arnold, President entered the meeting.  Joe Green passed the gavel to Jim.

Roger discussed the Open Space Land Acquisition and Development Grant (OSLAD) from the Illinois Department of Natural Resources (IDNR).  The LCPD applied for a matching grant to purchase up to 20 acres M/L from Ms. Shirley Dick for the expansion of Dodd's Park.  Jim Arnold, Joe Green, Roger Schamberger will be traveling to Springfield on Tuesday, September 12, 2006..   Presentation is at 9:00 A.M.  We need to be there by 8:00.  Leaving Roger's house at 4:00 A.M.  Bridgette Stocks from Fehr-Graham will be going along with us. 

*A motion by Roger Schamberger and seconded by Joe Green to give the LB&PA 2 for 1 Mini Golf Passes for the Lena game wheel for the Fall Festival and(6) $10.00 LCPD gift certificates.   Pass 4/0

*A motion by Roger Schamberger and seconded by Joe Green to contribute $20.00 to the American Legion flag fund.  Pass 4/0

*A motion by Roger Schamberger and seconded by Joe Green to participate in the LB&PA all decorations program for $28.00.  Pass 4/0

Steve Wollny Executive Director's Report:  We discussed yoga.  We discussed a replacement for the AMT 626.  We discussed the mini-golf resurfacing, carpet and Lions ditch drainage.  We discussed Dodd's North fencing.   Dan Todd and Kevin Milder submitted requests for park equipment/facilities.   Roger is moving bleachers Wednesday at 3:30.  The Buildings and Grounds Committee will make a recommendation for Capital Improvement items at the 9/11/06 meeting.

*A motion by Roger Schamberger and seconded by Joe Green to eliminate the Fall Bike Tour for 2006 and turn the 5K run over to Steve for completion.  Pass 4/0

Tammy Kryder, Dennis Heer, Todd Bussian and Scott Olberding discussed the Lena Sports Associations (LSA) participation in the IDNR-OSLAD Grant program for the expansion of Dodd's Park.  The LSA has accumulated $29,000.00 from their previous golf tournaments and has earmarked this as part of the LCPD's match of the 50/50 grant.  Attorney John B. Whiton provided a written agreement for this transaction.  The LSA Board will meet with their membership for final consideration.

Joe Green left the meeting at 7:50 P.M.

The LSA and LCPD discussed the development of this property and any of their future needs.  They will develop a list of wants and needs.  We discussed our need for re-keying most park locks.  We need to ask Joe Green to build (3) steel boxes to secure the controllers.  Some little weasel broke the two hasps of the Dodd's controller box.  Steve Wollny will be working on re-keying this fall.  We need to bleach and pressure wash Dodd's South batting cage carpet.  We will pursue a development grant for this property in the future.

We discussed the recent stage renal.  Apparently the electrician cut off the power cord.  The stage was moved by non-district personnel.  They picked up aluminum tables when instructed not to.  We will cash the deposit check and pay the rental plus $30.00 for reconnecting power. 

We discussed the upcoming meeting with the School Board and feed back from students and staff that the LCPD was the determining factor for not allowing the students to use the pool.  We knew that this was going to happen.  How unfortunate that the LCPD receives persecution from one persons controlling actions.  We discussed the grass infield and timeline. 

*A motion by Roger Schamberger and seconded by Mark Jordan to allow tent camping for kayakers and canoers actively using the Pecatonica River by Special Use Permit issued by the Lena Community Park District and or the Freeport/Stephenson County Convention and Visitors Bureau at McNeil's Damascus Landing only.    Pass 3/0

*A motion by Dennis Bussian and seconded by Roger Schamberger to adjourn this meeting.  Pass 3/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

September 11, 2006

The regular meeting of the Lena Community Park District was called to order at 6:30 PM by Vice-President Joe Green.  Those present at roll include:  Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Mark Jordan Advisor.  Also present:  Steve Wollny, Director;  Hilary Rogers, Program Director; Ellen Conway, Office Manager.  Guests:  None.   Absent at roll:  Jim Arnold, President (excused).

The next meeting will be on  Monday, October 9, 2006 at 6:30 P.M. at the LCPD offices. 

*A motion by Dennis Bussian and seconded by Mark Jordan to approve the minutes of August 28, 2006 as presented.  Pass 3/0

We discussed the portable toilets at Schudt Park in Waddams Grove and McNeil's Damascus Landing at Damascus.   We will discontinue the Schudt Park unit and leave the MDL in place. 

*A motion by Roger Schamberger and seconded by Mark Jordan to transfer $15,000.00 from CSB MM to CSB Checking and pay bills including payroll of $36,502.42.  Pass 3/0.

Steve Wollny - Executive Director's Report:  We discussed ordering a few more aluminum tables.  The old brown wooden units are rusting to the point of no repair.  We discussed getting the heavy galvanized frames and installing our own wood seats/tops.  Steve will check with (3) suppliers.  Gerber, Chadwick, etc.  We will not purchase aluminum this year.  We discussed the stage rental and needed repairs.  The repairs were estimated at $30.00.   We reviewed the 2006 Parks - Walk Through.  There were quite a few projects not completed.  We will bring Pat Arnold in after school and on week-ends to help complete these. 

Elly Mae Conway - Office Manager's Report:  The Annual G.O. Bond payment is due this week.  We expect more revenue from the Stephenson County Treasurer.  The new bond proceeds and pool bond payment is taking place as well.  Ellen has the transfers and paperwork in alignment to go.  Good job Elly!  We reviewed payroll and overtime, P/L & previous years comparison.  We discussed the closure of Splash Land and Ellen's efforts to stop the re-circulation pumps prior to Com-Ed's meter reading.   The copier fees is increasing.  We received a YOGA note from Kathy Chinouth.  We discussed capital improvements.  We discussed the letter received from Bob Carlisle concerning outside vendors and the 1099 form requirements.  Steve will review this with vendors.

*A motion by Roger Schamberger and seconded by Mark Jordan to allow the sorority to use Paul's Concessions at Lions Park during the (10) nights of the Haunted Barn beginning October 6, 2006.  Pass 3/0

Hilary Rogers - Program Director's Report:  Michelle and Luanne brought in 202 people.  She recommends having corn & brats at the M/L Show next year.  Roger discussed a need for more details, advertising, etc. to Hilary and would like to schedule a meeting to do this soon.   Meeting 9/20/06 @8:30 AM. 

Karin Sabinson - Food Court Manager's Report:  Dave Murphy of Company One will clean the exhaust vents and fresh air intakes at the Food Court for $275.00.  OK.  Brad Moore will prep the ice machine for the 2007 season.  Most of the shirts, name tags, etc. are back in.  The Haunted Barn is interested in buying left over food.  Diane & Karin will be cleaning up the Food Court.

Dennis Bussian's Report:  Charles Born inquired as to the fence dimensions on North Diamond (same as South).  We need to create more activities and events at the Activity Center.  (Hilary).  The carpet at the Mini-Golf is shot.  Steve has contacted a company that does this.  They will be arriving soon.  We discussed the 2006 Walk Through list.   When will the Mini-Golf waterfalls be turned off?  (50 degrees or less water temperature.)  Are we re-keying? (Yes, Steve will be coordinating this.)  Karen Dammann is retiring, do we have a replacement? (Hilary has two possibilities.)  What is the condition of the portable stage? (The internal framework is severely rotted.  The Lena Lions had an interest to repair this. Steve will contact Ben Mayer.)  We discussed the 626 AMT.

*A motion by Dennis Bussian and seconded by Roger Schamberger to repair the 626 AMT engine ($800.00 +/-)  Pass 3/0

The Highway 20 Splash Land Mini-Golf sign is down.

Mark Jordan's Report:  Mark indicated that he has not contacted the Lena-Winslow Jaycees or Lena Lions Club for financial help towards a new "Fire Truck' playground unit for Dodds Park.  We discussed possible Fall discounts with playground equipment suppliers. 

Joe Green read the letter acknowledging the receipt of our grant application from the Illinois Department of Natural Resources (IDNR) for the Boat Area Access and Development (BAAD) Grant Program.  This is the grant application that funds 100% of the next improvements planned for McNeil's Damascus Landing.  They did not need additional information.  (Sec. note.)  The IDNR will be doing their site visits towards the end of September. 

Roger discussed the Open Space Land Acquisition and Development Grant (OSLAD) from the Illinois Department of Natural Resources (IDNR).  The LCPD applied for a matching grant to purchase 20 acres M/L from Ms. Shirley Dick for the expansion of Dodd's Park.  Shirley met with Steve Wollny, Roger Schamberger and Bridgette Stocks from Fehr-Graham Associates earlier this Summer.  Shirley agreed that this expansion was a good addition to Dodds.  Shirley was concerned that we plat this property to allow for large agricultural equipment to farm up to the property line and not to create any sharp/small corners.  Roger discussed that the purchase would be subject to a certified appraisal to coincide with IDNR requirements.  Shirley agreed to sell this parcel at appraised value.   The Lena Sports Association has raised over $29,000.00 in golf tournaments to match the 50% needed for acquisition.  Jim Arnold, Joe Green, Roger Schamberger will be traveling to Springfield on tomorrow.   Our presentation is at 9:00 A.M.  We need to be there by 8:00.  Leaving Roger's house at 4:00 A.M.  Bridgette Stocks from Fehr-Graham will be meeting us there. 

Roger Schamberger's Report:  we discussed getting prices on the Toro mower.  It has around 1,500 hours on it.  Steve will check this out. 

We discussed the installation of a grass infield at Lions baseball diamond.  The Lena-Winslow Schools are interested in splitting the costs.  Cary Schroeder will organize a volunteer labor group for this work.

*A motion by Roger Schamberger and seconded by Dennis Bussian to install a grass infield a Lions Park baseball diamond.  Pass 3/0

We discussed the removal & replacement of the Dodds North ball diamond fencing.  This fence is approximately 35 years old and is in poor condition.  The new fence will be 4' high and match the dimensions of the South ball diamond.

*A motion by Roger Schamberger and seconded by Mark Jordan to install a new outfield and sideline fence at Dodds-North.  This would include the yellow safety cover, foul line posts and fence distance markers.    Pass 3/0

We discussed the extreme wet condition of the Lions Park waterway.  This has been problematic for a long time.  The influence of water from Parkside and the Le-Win Schools has not helped.  Oellerich Landscaping submitted a bid to install 720' of 15" tile and 1,440' of 6" tile.  Steve will discuss these issues with the Village of Lena.

*A motion by Roger Schamberger and seconded by Dennis Bussian to coordinate this project with Curt Oellerich for a Fall completion date.  Pass 3/0

(Sec. note - We have a letter in hand from the Village indicating a need for a Professional firm to study the storm water issues in Lena.) 

We discussed the intergovernmental agreement use issues with the Le-Win Schools.  Roger & Mark will be meeting with Jim & Peggy soon. 

*A motion by Dennis Bussian and seconded by Mark Jordan to adjourn this meeting.  Pass 3/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

October 9, 2006

The regular meeting of the Lena Community Park District was called to order at 6:30 PM by President Jim Arnold. Those present at roll include: Jim Arnold, President; Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger (via Tele-Conference), Secretary; Mark Jordan Advisor. Also present: Steve Wollny, Director; Hilary Rogers, Program Director; Ellen Conway, Office Manager. Guests: None. Absent at roll:

*A motion by Dennis Bussian and seconded by Joe Green to accept the first reading of the 5/1/06 through 4/30/07 Annual Tax Levy as prepared for public review. Pass 4/0

The next meeting will be on Monday, November 13, 2006. There will be a Public Truth-In-Taxation Hearing at 6:15 PM followed by the regular meeting at 6:30 P.M. at the LCPD offices.

A special recognition was give to Ms. Karen Dammann upon her retirement as Swimming Lesson Coordinator. Karen has given the LCPD 12 years of superior service.  Karen will be available for part time help, WSI Training and so on.  Thank You Karen for your first class work and commitment to the LCPD.

*A motion by Joe Green and seconded by Dennis Bussian to approve the minutes of September 11, 2006 as presented.  Pass 4/0

Elly Mae Conway--Office Manager's Report:  Review of profit & losses.  Jim mention leasing out the Food Court for a cut in operational losses.  Roger mentioned more promotion on Food Court, Splash Land, Activity Center, Yoga and Mini-Golf.  We are our worst promoters.   We need an organized plan.  Discussed curb & gutter cost split with Village.  We received a Thank You from Leonard "Butch" Huenefeld, Superintendent of Parks.  Butch has been off due to stomach and cataract surgeries.  We wish Butch well and hope for a speedy recovery.

*A motion by Joe Green and seconded by Mark Jordan to transfer $20,000.00 from CSB MM to CSB Checking and pay bills including payroll of $41,280.75.  Pass 4/0.

Hilary Rogers - Program Director's Report:  Hilary met with Roger to review program, special event and trip ideas, etc.  Hilary provided survey results and public comment from our Community Survey of last Spring.  We all have work to do.   Hilary will be meeting with Claire & Louise from the Lena Business & Professional Association to discuss "Breakfast with Santa"  The LCPD is excited about working with the LB&PA on this great Community event.  Hilary needs suggestions for our ad in the 2007 F/SCCVB Visitors Guide.  Hilary is gathering ideas for new programs for the Activity Center & Summer Programs.

Steve Wollny - Executive Director's Report:  The John Parkinson Memorial Tree was planted in Dodd's Park today.  Mr. Parkinson was instrumental in helping as a volunteer at Dodd's during the parks development.  The Mini-Golf carpet replacement is $13,000.00  Roger would like to review the original installation contract documents to see if we paid for more than we received.   The new Dodd's North baseball diamond fence was installed.  It was 35 years old and in poor/unsafe condition.  The Village of Lena has hired a consultant to study the drainage/water issues around Lena.  Lions Park has standing water and is very problematic during wet years.  We hope to have a formal resolution by next Summer (2007).  Steve replaced the barrel bolts at Lions shelter house.  We need to look at ways of keeping the offenders out of the shelter house.  The drain bladders at Splash Land were down to 12-14 psi.  Steve would like to get a quote from Insituform.  Winter filling should occur after Fall clean-up and usually around December 10.  The Village of Lena is looking to install curb/gutter on Bank & Franklin Streets.  The LCPD's participation is $1,400.00 +/- and was approved a couple of years ago.  The Activity Center was re-keyed.  Steve has lawn mower quotes.  The Lena Golf Club used the portable stage - OK.

Roger Schamberger's Report:  Jim discussed the written report and the updates on YOGA.  Roger, Jim & Mark met with Andy & Kathy Chinouth to develop a resolution that would work out.  The LCPD is in full support of the YOGA programs and feel that they are a great activity for our community.  The LCPD strives to meet the continual challenges placed before us in order to satisfy the instructors.  It is very unfortunate that haste has overcome a willingness to cooperate.  Roger & Mark met with Jim Werhane to review the intergovernmental agreement.  Item #9 needs to be defined as to what entity pays the employee(s).  We agreed to waive the $100.00 per day fee for the Annual Train Show.  Agreed to waive the Cafeteria/Cook fee if no food is prepared on site.  Roger will provide his Illinois Food Service Sanitation License.  We need to "employ" a Winter Basketball League Supervisor.  We need a Board Member or Department Head on-site during the Train Show.  Contacts are Steve Wollny for LCPD & Jim McCabe LWCUSD.  Mark, Jim, Rog & Peggy will resolve any disputes. 

The Le-Win School District will split the cost of the new grass infield.  Hilary & I had a meeting to discuss her employment responsibilities and expectations.  Steve needs to dig in to the paperwork & planning side of being the Director.   The IDNR-BAAD Grant site visit went very well.  We need to reduce our grant, which is 100% funded by IDNR to minimum acceptance level.  Roger will draft a letter.  All other items were tabled.

We discussed getting another person to help with maintenance until Butch's health allows him to return to work. 

*A motion by Dennis Bussian and seconded by Mark Jordan to adjourn this meeting.  Pass 4/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

November 13, 2006

A public hearing for the purpose of hearing public comment on the 2006 tax levy for taxes payable in 2007 was called to order at 6:15 P.M.  This public hearing was published in accordance with the BINA code.  No members of the general public attended the hearing.

*A motion by Roger Schamberger and seconded by Joe Green to close the public hearing at 6:30 P. M.   Pass 4/0

The regular meeting of the Lena Community Park District was called to order at 6:30 P.M. by President Jim Arnold.  Those present at roll include:  Jim Arnold, President;  Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Mark Jordan, Advisor; Ellen Conway, Office Manager; Steve Wollny, Executive Director; Hilary Rogers, Program Director. 

*A motion by Roger Schamberger and seconded by Joe Green to adopt Annual Tax Levy Ordinance 061113 in Pursuance of authority vested in them by the Park District Code,  Article Five, the Commissioners of the Park Board in meeting assembled, do hereby find and declare that there will be required to be raised by general taxation the amount hereinafter set down, to be levied upon all taxable property in said Park District, in order to meet and defray all the necessary expenses and liabilities in accordance with law, and the amounts so required by statute or voted by people in accordance with law, and the amounts so required are itemized and needed for uses and purposes as follows.  By Roll Call.  Ayes:  Arnold, Bussian, Green, Jordan, Schamberger.  Nays:  -0-

The next meeting will be on Monday, December 11, 2006 at 6:30 P.M. at the LCPD offices. 

*A motion by Dennis Bussian and seconded by Mark Jordan to approve the minutes of October 9, 2006 as presented.  Pass 4/0

*A motion by Dennis Bussian and seconded by Roger Schamberger to transfer $50,000.00 from CSB MM to CSB Checking and pay bills of $18,382.93.  Pass 4/0

Steve Wollny--Executive Director's Report:  New fence and yellow cap are in and up at North.  We are compiling quotes and field reports from Daylon on a new mower.  We will review these at our January meeting.  Need agreement on providing a loaner from Kubota.  Discussed re-keying of high-traffic/vulnerable locks.  We will keep checking for a reasonable fee.  Discussed picnic table frames.  Need quote from a few others for 2 3/8' galvanized units.  Hatfield's can provide keyed alike HD Master padlocks.  Shutdown procedures are going good.  Pull the plug on McNeil's PP unless Black Hawk Trail Blazers are wanting to cover winter fees.  Discussed brush pile at MDL,  (More later).  The mice have magically disappeared from the Activity Center.  Working on warranty issues with the Electro Freeze ice cream machine.

Hillary Rogers - Program Director's Report:  The 'Breakfast with Santa" is now "Breakfast in the Village" is going together very well with the Lena Business and Professional Association.  It will be Saturday, December 2, 006 from 8:00-11:00 with Santa being at Fitness on Main from 11:00-12:00.  Joe, Jim, Mark, Roger, Steve will be cooking.  We will be using the LW Athletic Booster grills.  Advertising is going together.  The 2007 F/SCCVB Guide is going together.  Summer Program ideas for 2007:  Soccer for 9-10 year olds, Kick ball for Boys/Girls, Fishing Clinic at McNeil's, Canoe/Kayak Lessons, Flag Football for B/G, Arbor day Memorial Tree Planting, Beginning bridge Inst., Swap Meet, Antique Appraisal, etc.  Hilary met with Jim- Rog on 11/4/06 to discuss improvements for next year.  Hilary is interested in taking over Karen's position as Swimming Instructor Coordinator.   We will discuss this later. 

Elly Mae Conway--Office Manager's Report:  In depth review of profit & losses.  Reviewed history of Illinois Department of Revenue CPI's.  Bond payment at Apple River Bank due 12/1/06, CSB bond payment due 12/1/06.  Shelter house reservation forms due out next week.  We have a $500.00 grant available from IPRF - Safety & Educational.  We received IDNR - OSLAD Grant confirmation for the $54,400.00 for the expansion of Dodd's Park.  The LW Schools paid half of Lions grass infield project.  Kathy Chinoff was issued a check for $411.00 for all outstanding YOGA punch cards. 

*A motion by Roger Schamberger and seconded by Joe Green to order rake/brooms request by Cary Schroeder.    Pass 4/0

Dennis Bussian's Report:  Discussed options with Activity Center now that there are openings for revenue producing activities.  Discussed other ways to make this a very viable center including Bingo, etc.  Discussed need for special meeting for finance.  Need to cut hours back on employees, etc.  The Mini-Golf needs new carpeting prior to opening for 2007.  Where are we with the Life Trail fitness station with the Monroe Clinic & FHN.  Neither have responded in writing.

Joe Green - No Report:

Mark Jordan - No Report:

Roger Schamberger's Report:  Discussed the recent trail inspection of Jane Addams Trail.  Discussed a proposed interpretive center on Cedarville Road.

*A motion by Joe Green and seconded by Dennis Bussian to contribute $500.00 and labor towards this interpretive center provided that design and signage are approved by the LCPD.  Pass 3/0/1 Abstain.

 Joe will fill-out requirements as request by the IDNR OSLAD grant. 

*A motion by Roger Schamberger and seconded by Joe Green to adjourn to executive session to discuss the employment or resignation of employees.  Pass 4/0

The contents of executive session are sealed and not subject to audit.

*A motion by Joe Green and seconded by Roger Schamberger to adjourn to regular session.  Pass 4/0

We discussed the 11/4/06 meeting with Hilary and her interest in becoming Aquatics Director. 

*A motion by Roger Schamberger and seconded by Joe Green to approve the employment of Hilary Rogers as the Aquatics Director and secondary as assistant to the Program Director.  Pass 4/0

Discussed employment of Program Director candidate.  Removal of dock & ramp and tree debris at MDL.  OK to have Doc's Excavating do this soon.   Discussed using Steve/Butch & loader tractor with basket to help with downtown banners and decorations.  OK.  We discussed Saturday workshops, making revenue producing opportunities and the Food Court review. 

Joe Green will work on a Staff/Board work sessions.  Joe will divide this up into a workable solution and make it happen.

Discussed the request by Mayor Bergman for an estimate of costs for potential State Funding of the Dodd's Park expansion. 

*A motion by Dennis Bussian and seconded by Mark Jordan to adjourn this meeting.  Pass 4/0

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LENA COMMUNITY PARK DISTRICT

Regular Monthly Meeting

December 11, 2006

The regular meeting of the Lena Community Park District was called to order at 6:30 P.M. by Vice-President Joe Green.  Those present at roll include:   Joe Green, Vice-President; Dennis Bussian, Treasurer; Roger Schamberger, Secretary; Mark Jordan, Advisor; Ellen Conway, Office Manager; Steve Wollny, Executive Director; Hilary Rogers, Aquatics Director; Dena Yaeck, Program Director; Sue Myers, Splash Land Manager.   Absent at roll:  Jim Arnold, President (excused).

The next meeting will be on  Monday, January 8, 2007 at 6:30 P.M. at the LCPD offices. 

*A motion by Dennis Bussian and seconded by Roger Schamberger to approve the minutes of November 13, 2006 as presented.  Pass 3/0

We discussed the bills as presented.  The Village of Lena submitted an invoice for Police services for the Summer/Fall 2006.  The times and dates were noted.  The LCPD would prefer to have more police coverage in the earlier parts of Summer rather than later.  Steve Wollny will send a letter to Police Chief Steve Schaible requesting a planning session for 2007 services.

*A motion by Dennis Bussian and seconded by Roger Schamberger to transfer $10,000.00 from CSB MM to CSB Checking and pay bills of $42,405.85.  Pass 3/0

This payment included the Mini-Golf P/I and Lions lighting Project interest only.

Steve Wollny--Executive Director's Report:  The door re-keying has been completed.   The Dodds-South building has been re-constructed to better suit the needs of the LSA Girls Softball.  We discussed adding 6-12 new picnic tables.  Steve is developing a park shut sown procedure manual.  McNeil's Porto John is out.  The MDL trash pile is gone.  The Soft Serve (Electro Freeze) unit warranty is still being investigated.  Keep going Steve.  The Toro is in for warranty work.  The add is in for the F/SCCVB 2007 Visitors Guide.   Don Brown is working with us on rent.

Hillary Rogers - Program Director's Report:  The  "Breakfast in the Village" went extremely well.  We had over 160 in attendance.  (Roger's note--We should plan for 240 for 2007).  We have Brewers-Cubs & Chicago Bulls ticket deals available.  Dena & Hilary will work this out. 

*A motion by Roger Schamberger and seconded by Mark Jordan to contribute Mini-Golf  Passes to the HCC "Family Fair".  Pass 3/0

Elly Mae Conway--Office Manager's Report:  Bob Smith sent an invoice for the work he has completed so far.  We reviewed Balance sheet, P/L & YTD P/L by class.   Ellen needs the QuickBooks payroll update.

*A motion by Roger Schamberger and seconded by Dennis Bussian to purchase the QuickBooks update.  Pass 3/0

The annual Menards signature update was passed around.  We further discussed the Village of Lena Police coverage.  We discussed the Pool Pass credits.  All Pool Passes will be credited to the pool financial report.  The On-Site shelter house reservations will be on Saturday, January 13, 2006 from 8:00-10:00 AM.  Board members will provide the labor.  Our Employment Security contribution rate is 1.0%.  This is very good.  We will ask Karin Sabinson to obtain her Illinois Food Service Sanitation License. 

Sue Myers - Splash Land Manager's report:  Sue gave a very extensive review of the improvements made in 2006 and request for improvements for 2007.  We will review this report at our January planning sessions with all Department Heads. 

*A motion by Roger Schamberger and seconded by Dennis Bussian to hire Ms. Dena Yaeck as our Program Director at $9.50 per hour.   Pass 3/0

Dena is replacing Ms. Hillary Rogers, who has taken the position of Aquatics Director.  Hillary Is replacing Ms. Karen Dammann who has retired.  Hilary will be Dena's Assistant and Dena will be Hilary's Assistant.   

Dena Yaeck - Program Director's Report:  Dena met with Roger Schamberger for a planning and orientation session.  We reviewed the 2006 Summer Program and used this as a basis for the 2007 Summer Program.  Dena is enlisting 4-5 students from the Lena-Winslow Jr. High School and 4-5 from the Lena-Winslow High School to serve as a program planning committee for our Communities youth.  We will look at doing the same for our seniors, etc. 

Dennis Bussian's Report:  We discussed our Workers Compensation bill.  We discussed the newly voted in Illinois Minimum Wage effective July 1, 2007.  We will check on the 90 training wage and other cost saving methods for reducing  our labor costs.  The Finance Committee will be meeting to discuss the impact on the LCPD.

Joe Green - Joe is organizing the Department Head meetings scheduled for early January.  These will be approximately (1) hour per Department Head.  Dena will probably need to be at all of these. 

Mark Jordan - No Report:

Roger Schamberger's Report:  Roger noted that Leonard "Butch" Huenefeld had approached him for a raise for the 2007 Fiscal Year.  This request has been turned over to the Finance Committee.  Our FY begins May 1, 2007.  Roger asked that Hilary prepare a detailed (3) ring binder of all the information pertaining to the "Breakfast in the Village" event.  A CPG--Chairman's Planning Guide.   Roger gave Steve the young driver requirements sheet.  Roger discussed the calls that he has received from Howard Levine of Pool Mart in reference to our Tri-Chlor sanitizer.  We will check costs and discuss this with Howard.  We discussed the Dodds Park expansion.  We will forward information to the Illinois Department of Natural Resources for their OSLAD Grant requirements as requested .  The OSLAD grant is for the purchase of 20 acres M/L from Ms. Shirley Dick.  We need to submit a few forms to the IDNR.  This process is moving along well.  Roger discussed the possibility of donating a 12' X 12'  semi-covered permanent fishing pier at MDL if the LCPD would match with a second unit.  We will discuss this at our January 2007 meeting.  Roger mentioned that Pat Arnold will be building a couple of equipment cases for the "Music In The Park" sound equipment.  Roger will assist Pat with material selection & purchase.   Roger also noted that ALL Department Heads gave great reports.  Roger also noted that Jim Arnold will be up for election at the April 17, 2007 General Election.

We discussed the Tyler's Justice Center Annual Fund Raiser.

*A motion by Roger Schamberger and seconded by Mark Jordan to contribute a Family Pass to Splash Land and Mini-Golf passes to the Tyler's Justice Center Annual Fund Raiser.   Pass 3/0

*A motion by Dennis Bussian and seconded by Mark Jordan to adjourn this meeting.  Pass 4/0

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